T2665 Bid Amendment 1 9.23.24.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

September 23, 2024

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01064 T2665 – Solid Waste Collection - Statewide

Quote Submission Due Date: October 16, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· An optional Pre-Quote Conference was held via Teams Meeting on August 26, 2024 in accordance with Bid Solicitation Section 2.5, Optional Pre-Quote Conference. There were two (2) firms in attendance:

1. Interstate Waste Services

2. Herman’s Trucking

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation # 25DPP01064 T2665 – Solid Waste Collection - Statewide

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Quote Submission Q: Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically.

A: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Quote Submission Q: Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

PDF Documents Q: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed?

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Exceptions Q: Will the State allow Bidders to take exception to any of the Standard Terms and Conditions?

A: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Scope of Work Q: Please Provide a list of state buildings per county.

A: The State declines to provide this information. As this Contract will be available to open to all State Users and cooperative purchasing participants who wish to utilize the Contract, the amount of facilities needing service will vary.

Price Sheet Instructions Q: For open market counties, where on the price sheets are bidders to enter disposal rates for roll off work?

A: Bidders are not required to enter rates for disposal/tipping fees on the State Supplied Price Sheet. Tipping fees will be invoiced to and paid by the Using Agency, pursuant to Bid Solicitation Section 4.2.12, Pick-Up Receipts and Billing.

Price Sheet Instructions Q: What is the difference between standard and secured facilities?

A: Pursuant to Bid Solicitation Section 9.3, Standard Facilities are defined as follows:

“Any facility that has a locked perimeter; may require a signature and/or identification to enter the facility. The facility may also require an escort for all services performed while on the premises.”

All facilities outside of this definition are to be considered Standard Facilities under this Bid Solicitation.

Intrastate Cooperative Purchasing Q: Section 1.5 references the intent to extend awarded contract pricing to Intrastate Cooperative Purchasing Participants. What regulations are there for members of the co-op to utilize state pricing? How are bidders to identify that such participants have the authority to utilize state contract pricing in bid solicitations? Is a requirement of the purchasing participate to reference the state contract in their bid document?

A: The Division of Purchase and Property extends contracts to cooperative purchasing participants pursuant to N.J.A.C. 17:12-2.3 which participants are defined as:

"Intrastate cooperative purchasing participants" refers to political subdivisions, volunteer fire departments and first aid squads, and independent institutions of higher education and school districts pursuant to N.J.S.A. 52:25-16.1 et seq., State and county colleges pursuant to N.J.S.A. 18A:64-60 and 18A:64A-25.9, quasi-State agencies and independent authorities pursuant to N.J.S.A. 52:27B-56.1, and other New Jersey public entities having statutory authority to utilize select State contracts issued by the Division.

Please also note:

The local contracting unit shall have sole responsibility for any payment due the vendor for any such purchase. All purchases shall be subject to audit and inspection by the local contracting unit for which made. N.J. Stat. § 52:25-16.1

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