T2515 21DPP00577 Bid Amendment 2.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

January 7, 2021

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 21DPP00577 T2515 Clothing Notions, Yarns, and Threads - New Jersey Department of Corrections

Quote Submission Due Date: January 20, 2021 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions; and

· Revisions to the Bid Solicitation. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T2515 21DPP00577 Revised Bid Solicitation 1.7.21”.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #21DPP00577 T2515 Clothing Notions, Yarns, and Threads - New Jersey Department of Corrections

Answers to Questions

Where applicable, each questions references the appropriate Bid Solicitation section

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendors {Bidders} suggested changes and the reason(s) for the suggested changes. Additionally, as stated in Section 4.1, General: Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the States rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive.

Can you please advise where in the bid documents we can find the specification for each of the items?

Note: This question has been paraphrased in the interest of readability and clarity.

The categories covered under this Bid Solicitation are listed in Section 3.0, Scope of Work. Vendors {Bidders} may offer any brand that meets the requirements of the category. A Vendor {Bidder} may offer an exhaustive list of products offered by brand/manufacturer that meet the Category/Price Line description.

For example, for Category/Price Line 1, Clothing Closures and Fasteners, a Vendor {Bidder} may offer a price list that includes snap components, binding tape, reflective tape, zippers (heavy duty, vest, etc.), buttons, hook and loop tape, cord lock, and all other products that relate to clothing closures and fasteners.

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If you require additional assistance, please submit all inquiries concerning the use of NJSTART to njstart@treas.nj.gov.

1.2.1 Notable Changes Since the Last Bid Solicitation

Do you have a record of the last awarded price for these items by line item or group?

For informational purposes only, please see Exhibit A on page 8 of this Amendment.

It is important to note that the Bid Solicitation has been reformatted to allow Vendors {Bidders} to offer price lists or catalogs based on an entire product listing within a specified category, provided that the products within the price list/catalog meet the category.

1.2.1 Notable Changes Since the Last Bid Solicitation

Do you have a record of the last awarded vendors for these items by line item or group?

For informational purposes only, please see Exhibit A on page 8 of this Amendment.

It is important to note that the Bid Solicitation has been reformatted to allow Vendors {Bidders} to offer price lists or catalogs based on an entire product listing within a specified category, provided that the products within the price list/catalog meet the category.

1.2.1 Notable Changes Since the Last Bid Solicitation

3.3 Delivery Requirements

Do you have a record of the quantities ordered in the past for these items by line item or Group?

For informational purposes only, please see Exhibit A on page 9 of this Amendment.

As per Section 3.3, the State will not be bound to any minimum, average, or maximum order quantities per the term of the Blanket P.O.

It is important to note that the Bid Solicitation has been reformatted to allow Vendors {Bidders} to offer price lists or catalogs based on an entire product listing within a specified category, provided that the products within the price list/catalog meet the category.

1.2.1 Notable Changes Since the Last Bid Solicitation

3.3 Delivery Requirements

Do you have the estimated quantities you will buy at a time for each line item?

Estimated quantities per order are not available.

As per Section 3.3, the State will not be bound to any minimum, average, or maximum order quantities per the term of the Blanket P.O.

It is important to note that the Bid Solicitation has been reformatted to allow Vendors {Bidders} to offer price lists or catalogs based on an entire product listing within a specified category, provided that the products within the price list/catalog meet the category.

Do you have the estimated quantities that you will buy annually for each line item?

The chart below shows the estimated annual quantities for some of the items in each category.

It is important to note that the product examples listed within each Category are not limited to the items listed in the table below; a Vendor {Bidder} may offer any products that meet the Category.

As per Section 3.3, the State will not be bound to any minimum, average, or maximum order quantities per the term of the Blanket P.O.

Categories/ Price Lines

Binding Tape – 7,000 yards Reflective Tape – 3,000 yards Zippers 25” – 8,000 khaki/3,000 orange Buttons – 140 gross Hook and Loop Tape – 2,000 yards Cord Lock – 16,000

Finial – 30,000

950 cones orange 1,000 cones white 100 cones gray

Stretch Poly – 700 lbs.

Spandex – 300 lbs.

Knit Rolled Yarn – 1,500 lbs. khaki/ 500 lbs. orange

Safety Vest Material – 5,000 yards

60” 35 rolls Poly Bags – 36x38 7,000 qty 25x30 3,000 qty Kraft Paper – 60” 30 rolls 36” 15 rolls Cartons – 20x14x20 600 qty 18x12x14 4,000 qty 12x12x10 3,000 qty 20x14x16 1,000 qty Shrink Wrap – 10 cases

Section 7.2 Final Blanket P.O. Award Will this be awarded to multiple vendors for each category?

Yes, the State intends to award a Blanket P.O. to each responsive Vendor {Bidder} that submits a Quote that meets the category definition and requirements of the Bid Solicitation for Categories 1 through 7.

For Category 8, the State’s intends to award a Blanket P.O. to each responsive qualifying small business registered and approved with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit at the time of Quote opening as per Bid Solicitation Section 4.4.1.4. If no responsive Quotes offering reasonable pricing from a Small Business Vendor {Bidder} registered and approved as such at the time of Quote opening as per Bid Solicitation Section 4.4.1.4 are received for Category 8, the State may award a Blanket P.O. to any responsive Vendor {Bidder}.

Bid Solicitation Section 3.6 states in pertinent part, “Blanket P.O. users shall make purchases from that Vendor {Contractor} whose Blanket P.O. terms and conditions are most advantageous, price and other factors considered. Using its project requirements, current price list (as published in the Attachments tab of the Blanket P.O. in NJSTART) and Blanket P.O. discount or markup, a Blanket P.O. user shall determine the final purchase price for each Blanket P.O. for a given price line item.”

Section 3.5 Samples

Section 4.4.3.3 Samples/Sample Testing We cannot find the details specifications for each item. Can you help?

Note: This question has been paraphrased in the interest of readability and clarity.

The categories covered under this Bid Solicitation are listed in Section 3.0, Scope of Work. Vendors {Bidders} may offer any brand that meets the requirements of the category. A Vendor {Bidder} may offer an exhaustive list of products offered by brand/manufacturer that meet the Category/Price Line description.

For example, for Category/Price Line 1, Clothing Closures and Fasteners, a Vendor {Bidder} may offer a price list that includes snap components, binding tape, reflective tape, zippers (heavy duty, vest, etc.), buttons, hook and loop tape, cord lock, and all other products that relate to clothing closures and fasteners.

As such, detailed product specifications are not provided.

Also, we want to get our samples together in case you request. What would be necessary quantity?

If requested, the number of samples may vary and will be determined by the Using Agency.

Please refer to Bid Solicitation Section 4.4.3.3 which states, in pertinent part (emphasis added in bold):

The Vendor {Bidder} must, within five (5) business days following a request from the State, submit Quote samples. The samples submitted must meet the specification requirements set forth in the Bid Solicitation and must be representative of the product bid.

Roofing and painting services or products are not included in the scope of work for this Bid Solicitation.

By clicking on the below link, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. Here you can login to your account or apply for certification:

https://www.nj.gov/njbusiness/contracting/sbsa/

Can I apply online?

Yes, here is the link to the online application:

https://www.njportal.com/DOR/SBERegistry/

It is important to note, that only Category/Price Line 8 has been designated as partial Small Business set aside as per Section 4.4.1.4.

Section 4.4.1.4 Small Business Set-Aside Blanket P.O.

What if I submit a Quote but my firm’s small business status is listed as ‘Expired’ or ‘Revoked’ with the Division of Revenue and Enterprise Services (DORES), Small Business Registration and M/WBE Certification Services Unit by the date the Quote is received and opened? Does this mean that my Quote will not be considered responsive?

If your firm’s small business status is listed as ‘Expired’ or ‘Revoked’ by the DORES Small Business Registration and M/WBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will be considered non-responsive and will not be evaluated and considered for a Blanket P.O. award.

It is important to note, that only Category/Price Line 8 has been designated as partial Small Business set aside as per Section 4.4.1.4.

Bid Solicitation Revisions

Section Reference Revision

Please see revisions to the Bid Solicitation titled “T2515 21DPP00577 Revised Bid Solicitation 1.7.21”.

Please see revisions to the Bid Solicitation titled “T2515 21DPP00577 Revised Bid Solicitation 1.7.21”.

Submittals, Price List and/or Catalog

The language in Bid Solicitation Section 4.4.3 has been revised.

Please see revisions to the Bid Solicitation titled “T2515 21DPP00577 Revised Bid Solicitation 1.7.21”.

Please see revisions to the Bid Solicitation titled “T2515 21DPP00577 Revised Bid Solicitation 1.7.21”.

Exhibit A

It is important to note that the Bid Solicitation has been reformatted to allow Vendors {Bidders} to offer price lists or catalogs based on an entire product listing within a specified category, provided that the products within the price list/ catalog meet the category.

(9/17/2014 to Date)

American Sewing Supply LLC

Comade Inc.

American Sewing Supply LLC

Comade Inc.

Master Pak Inc.

American Sewing Supply LLC

Comade Inc.

National Flag & Display Co. Inc.

American Sewing Supply LLC

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