T2458 Optional Pre-Quote Conference.pptx

Optional Pre-Quote Conference T2458 - Auditing Services: Financial Auditing Firms for Using Agencies and NJDEP Bid Solicitation #23DPP00810 Date:

Q&a due by 2PM December 15, 2022 Quotes due by 2pm February 2, 2023

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor support email: njstart@treas.nj.gov https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only, regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Please review all sections carefully:

Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary, Purpose and Intent, Background, and Order of Precedence of Contractual Terms.

Section 2: Pre-Quote Submission Information, Q&A, Exceptions, Bid Amendments, Quote content Section 3: Quote submission requirements including forms, technical approach, draft plans, resumes, firm experience, financial capability, and price sheet, as well as additional terms and prohibition on conflicting terms and conditions Section 4: Scope of Work Section 5: Contractual language including term, staff substitutions, and ownership of materials

BID SOLICITATION AT A GLANCE

Please review all sections carefully:

Section 6: Data Security Requirements Section 7: Modifications to the NJ Standard Terms and Conditions (SSTCs) and supplemental indemnification Section 8: Evaluation criteria, clarifications, best and final offer Section 9: Glossary Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

PRICE SHEET PITFALLS

Be sure to:

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the Price Sheet.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Q&A due by 2pm December 15, 2022

Quotes due by 2pm February 2, 2023 image6.tmp image7.PNG image8.png image9.png image2.png image3.png image4.png image5.png