ADDENDUM #1

Client: Birmingham Public Schools Project: 2026 Roofing Program

Facility:

Derby MS, Pierce ES, Quarton ES & West Maple ES Project No.: T24028.RFG4

Address: Birmingham, MI 48025 Date: October 31, 2025

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents, dated October 17, 2025.

Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to do so may subject bidder to disqualification.

This addendum consists of 88 page(s).

Item #1: For Information: Attached is the pre-bid sign in sheet.

Item #2: For Information: Photos taken by StructureTec are appended to this addendum.

Item #3: For Information: If contractors need to visit the site they will need to schedule visits 48 hours in advance. Leonard Dietrich, 248-867-6954.

Item #4: For Clarification: A bid bond will be required for each “Project #1” and “Project #2” as these projects should be considered separate.

Item #5: For Clarification: Bidders can submit both bids for each “Project” in the same envelope.

Item #6: For Clarification: Per specifications, bidders to include pricing for covering flooring, furniture, etc.

with tarps and cleaning up to “before work” conditions.

Item #7: For Clarification: At Roof Areas that have multiple layers of insulation requiring mechanical attachment, the bottom layers can be loose laid prior to fastening the top layer through all layers as long as the fasteners are long enough to penetrate the deck the minimum 3/4” (engage on upper flange only) as specified.

Item #8: For Clarification: All EPDM seams to have minimum 3” factory applied seam tape in addition to a minimum 5” cover tape over top.

Item #9: For Clarification: All EPDM metal edge details to have 5” and 9” flashing as specified.

Item #10: For Clarification: Any shop fabricated sheet metal must meet requirements for ES-1.

Item #11: For Clarification: StructureTec will be distributing the Warranty Audit Pricing described on the bid form prior to the bid due date for bidders to include. If bidders do not receive the Warranty Audit Pricing please reach out to christine.hawkinson@structuretec.com to ensure that you receive the pricing to be included with your bid.

Item #12: For Clarification: All equipment requiring disconnecting for raising shall be coordinated with the local site team. Note: Equipment curb flashing shall be minimum 8” to meet specifications.

Item #13: For Revision: Project Manual – 2026 Roofing Program – Front End; Replace “Request for Bid (RFB)” with appended “Request for Bid (RFB)”.

mailto:christine.hawkinson@structuretec.com

A Addendum #1 Project No. T24028.RFG October 31, 2025

Item #14: For Clarification: Derby Middle School – Areas 1 and 3 – Contractor to plan to sub-contract a licensed electrician to assist in locating buried conduit lines in Roof Areas 1 and 3 using electromagnetic conduit tracer prior to roofing replacement procedures to avoid damage.

Additionally, electrician to assist in re-locating or raising the conduit meeting current electrical code requirements. Note: there is a new allowance line item on the bid form to cover costs for the electrician scope at a later date along with the awarded roofing contractor.

Item #15: For Clarification: Derby Middle School – Areas 1 and 3 – The insulation layers have been changed to be three layers of 1.7” to allow for proper scoring and shaping of the insulation layers to meet the curve of the barrel roofs.

Item #16: For Clarification: All sheet metal copings, fascia, scuppers, downspouts, and gutters to be shop fabricated meeting the requirements of the specifications. This includes the specified ES-1 requirements. Additionally, provide new fascia extenders where specified and required.

Item #17: For Clarification: Pierce Elementary - The existing sheet metal coping on the east wall of Roof Area 7 to remain. Provide surface-mounted counterflashing as specified (D-17).

Item #18: For Clarification: Pierce Elementary - All roofing debris and materials will need to be craned / lifted into the courtyard space. No access through the building for debris and materials will be available.

Item #19: For Clarification: Pierce Elementary – per Detail D-6, Contractor to route and seal all existing stone and concrete masonry joints prior to provided specified elastomeric coating.

Item #20: For Clarification: Pierce Elementary – Roof Area 12 has been added as an Alternate Scope of Work item. The existing cross section of Roof Area 12 is EPDM over 2” polyisocyanurate insulation over the existing concrete roof deck.

Item #21: For Addition: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, ADD, appended Section 09965 – Elastomeric Coatings.

Item #22: For Addition: Reference Project Specifications – 2026 Roofing Program – Derby Middle School, Drawings and Details; ADD, D-16B – Area Divider.

Item #23: For Addition: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; ADD, D-5A – Metal Coping Cap and Base Flashing.

Item #24: For Addition: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; ADD, D-29 – Through-Wall Scupper.

Item #25: For Addition: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; ADD, RP-5 – Partial Roof Plan.

Item #26: For Revision: Reference Project Specifications – 2026 Roofing Program – Derby Middle School, Drawings and Details; CP-1 – Index, Notes, and Symbols; Replace with appended CP-1 – Index, Notes, and Symbols.

Item #27: For Revision: Reference Project Specifications – 2026 Roofing Program – Derby Middle School, Drawings and Details; RP-1 – Partial Roof Plan; Replace with appended RP-1 – Partial Roof Plan.

Item #28: For Revision: Reference Project Specifications – 2026 Roofing Program – Derby Middle School, Drawings and Details; RP-2 – Partial Roof Plan; Replace with appended RP-2 – Partial Roof Plan.

Item #29: For Revision: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; CP-0 – Cover Page; Replace with appended CP-0 – Cover Page.

Item #30: For Revision: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; CP-1 – Index, Notes, and Symbols; Replace with appended CP-1 – Index, Notes, and Symbols.

Item #31: For Revision: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; SOW-1 – Scope of Work Plan; Replace with appended SOW-1 – Scope of Work Plan.

Item #32: For Revision: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary School, Drawings and Details; RP-4 – Partial Roof Plan; Replace with appended RP-4 – Partial Roof Plan.

Item #33: For Revision: Reference Project Specifications – 2026 Roofing Program - Quarton Elementary School, Drawings and Details; RP-2 – Partial Roof Plan; Replace with appended RP-2 – Partial Roof Plan.

Item #34: For Revision: Reference Project Specifications – 2026 Roofing Program – Derby Middle School, Section 07220 – Roof and Deck Insulation; 3.02 – Insulation Schedule; A; Replace with:

A. Roof Areas 1 & 3

1. Vapor barrier - adhered to concrete deck.

2. Three layers - 1.7" polyisocyanurate insulation - adhesive adhered.

3. 1/4" per foot tapered polyisocyanurate saddles as indicated on the drawings - adhesive adhered.

4. 8 foot x 8 foot x 0.125 inch per foot tapered sumps at all existing roof drains, as indicated on the drawings - adhesive adhered.

5. Top Layer - 5/8 inch gypsum cover board (adhesive adhered).

Item #35: For Revision: Reference Project Specifications – 2026 Roofing Program - Pierce Elementary

School, Section 07220 – Roof and Deck Insulation; 3.02 – Insulation Schedule; B; Replace with:

B. Roof Areas 3, 4, & 12

1. Self-adhering vapor retarder – primed and adhered to concrete deck.

2. Two layers - 2.6" polyisocyanurate insulation - adhesive adhered.

3. 1/4" per foot tapered polyisocyanurate saddles as indicated on the drawings - adhesive adhered.

4. 8 foot x 8 foot x 0.125 inch per foot tapered sumps at all existing roof drains, as indicated on the

5. Top Layer - 5/8 inch gypsum cover board (adhesive adhered).

Item #36: For Revision: Reference Project Specifications – 2026 Roofing Program - West Maple Elementary

School, Section 07220 – Roof and Deck Insulation; 3.02 – Insulation Schedule; A. Roof Area 1;

Replace with:

C. Roof Area 1

1. Asphalt base sheet - mechanically attached through gypsum deck.

2. One layer - 1.5" polyisocyanurate insulation - adhesive adhered.

3. 1/8" per foot tapered polyisocyanurate insulation - adhesive adhered.

4. 1/4" per foot tapered polyisocyanurate saddles as indicated on the drawings - adhesive adhered.

5. 8 foot x 8 foot x 0.125 inch per foot tapered sumps at all existing roof drains, as indicated on the

6. Top Layer - 5/8 inch gypsum cover board (adhesive adhered).

Kody Tolliver Jason Bellis

END OF ADDENDUM

PHOTO REPORT – DERBY MIDDLE SCHOOL

Photo 1 - Overview Photo 2 - Overview

Overview of Roof Area 1. Overview of Roof Area 1.

Photo 3 - Overview Photo 4 - Overview

A Photo Report Project No. T24028.RFG2 – Birmingham Public Schools June 2025

Photo 5 - Overview Photo 6 - Overview

Photo 7 - Overview Photo 8 - Overview

Overview of Roof Area 1. Overview of underside of roof section.

Photo 9 - Details Photo 10 - Details

Overview of typical roof divider / coping. Overview of typical drainage area.

Photo 11 - Overview Photo 12 - Overview

Overview of Roof Area 3. Overview of Roof Area 3.

Photo 13 - Overview Photo 14 - Overview

Photo 15 - Overview Photo 16 - Overview

Photo 17 - Overview Photo 18 - Overview

Core cut at Roof Area 3. Overview of underside of roof deck.

Photo 19 - Details Photo 20 - Details

Overview of typical roof divider / coping. Overview of typical drainage area.

Photo 21 - Overview Photo 22 - Overview

Overview of Roof Area 9. Overview of Roof Area 9.

Photo 23 - Overview Photo 24 - Overview

Overview of Roof Area 9. Overview of Roof Area 9.

Photo 25 - Details Photo 26 - Details

Overview of perimeter edge. Overview of perimeter edge.

Photo 27 - Overview Photo 28 - Overview

Overview of Roof Area 17. Overview of Roof Area 17.

Photo 29 - Details Photo 30 - Details

Overview of chimney base flashing. Core cut at Roof Area 17.

Photo 31 - Overview Photo 32 - Overview

Overview of Roof Area 18. Overview of Roof Area 18.

Photo 33 - Overview Photo 34 - Overview

Overview of Roof Area 18. Overview of Roof Area 18.

Photo 35 - Details Photo 36 - Details

Overview of perimeter edge. Overview of roof level wall.

Photo 37 - Overview Photo 38 - Overview

Overview of Roof Area 19. Overview of Roof Area 19.

Photo 39 - Details Photo 40 - Details

Overview of perimeter edge. Overview of roof level wall detail.

Photo 41 - Overview Photo 42 - Overview

Overview of Roof Area 20. Overview of Roof Area 20.

Photo 43 - Details Photo 44 - Details

Overview of perimeter edge. Core cut at Roof Area 20.

Photo 45 - Overview Photo 46 - Overview

Overview of Roof Area 21. Overview of Roof Area 21.

Photo 47 - Details Photo 48 - Details

Overview of roof level wall detail. Core cut at Roof Area 21.

PHOTO REPORT – PIERCE ELEMENTARY

Overview of perimeter edge coping. Overview of perimeter edge coping.

Photo 5 - Overview Photo 6 - Details

Overview of Roof Area 2. Overview of perimeter edge.

Photo 7 - Details Photo 8 - Details

Core cut at Roof Area 2. Overview of roof level wall detail.

Photo 9 - Overview Photo 10 - Details

Overview of Roof Area 3. Overview of perimeter edge.

Photo 11 - Details Photo 12 - Details

Photo 13 - Overview Photo 14 - Overview

Overview of Roof Area 4. Overview of Roof Area 4.

Photo 15 - Details Photo 16 - Details

Overview of area divider / coping. Core cut at Roof Area 4.

Photo 17 - Equipment Photo 18 - Equipment

Overview of skylight assembly. Overview of roof hatch.

Photo 19 - Overview Photo 20 - Overview

Overview of Roof Area 7. Overview of Roof Area 7.

Photo 21 - Details Photo 22 - Details

Overview of existing roof level wall flashing. Core cut at Roof Area 7.

Photo 23 - Overview Photo 24 - Details

Overview of Roof Area 8. Core cut at Roof Area 8.

Photo 25 - Overview Photo 26 - Details

Overview of Roof Area 9. Overview of perimeter edge.

Photo 27 - Details Photo 28 - Details

Overview of roof level wall flashings. Core cut at Roof Area 9.

Photo 29 - Overview Photo 30 - Overview

Overview of Roof Area 10. Overview of Roof Area 10.

Photo 31 - Details

Overview of roof level wall flashings.

PHOTO REPORT – QUARTON ELEMENTARY

Overview of Roof Area 7. Overview of Roof Area 7.

Photo 3 - Details Photo 4 - Details

Core cut at Roof Area 7. Overview of perimeter edge.

Photo 7 - Overview Photo 8 - Overview

Photo 9 - Details Photo 10 - Details

Photo 11 - Details Photo 12 - Details

Overview of perimeter edge gutter assembly. Overview of perimeter edge gutter assembly.

PHOTO REPORT – WEST MAPLE ELEMENTARY

Photo 7 - Details Photo 8 - Details

Overview of perimeter edge. Overview of area divider.

Photo 9 - Overview Photo 10 - Overview

Overview of Roof Area 2. Overview of Roof Area 2.

Photo 11 - Overview Photo 12 - Overview

Overview of Roof Area 2. Overview of Roof Area 2.

Photo 13 - Details Photo 14 - Details

Photo 15 - Details Photo 16 - Details

Overview of perimeter edge. Core cut at Roof Area 2.

Photo 17 - Overview Photo 18 - Overview

Photo 19 - Overview Photo 20 - Details

Core cut at Roof Area 3. Overview of perimeter edge.

Photo 21 - Overview Photo 22 - Overview

Overview of Roof Area 4. Overview of Roof Area 4.

Photo 23 - Details Photo 24 - Details

2020 Bond, 2026 Roofing Program Page 1 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 Kevin Taratuta – Chief Financial and Operations Officer ktaratuta@birmingham.k12.mi.us https://bids.bpsecatalog.net Addendum #1 – 10-31-25

DATE: October 17, 2025 TIME: 10:00 AM

PROJECT: 2026 Roofing Program

Proposal Due Date and Time: Wednesday, November 5th, 2025 at 1:30 P.M. EST Submit Proposal to: Kevin Taratuta, Chief Financial and Operations Officer

Birmingham Public Schools 31301 Evergreen Road Beverly Hills, MI 48025

Submit Questions to: Kody Tolliver StructureTec kody.tolliver@structuretec.com

Post-Bid Review: Week of 11-10-25 – Date/Time TBD Description of Procurement: See “Objective” below…

Tentative Bid Time Line:

Friday, October 17th, 2025 Issuance of this RFB Wed. , October 22nd, 2025 Pre-Bid Meeting at 10:00AM, local time @ Birmingham Public Schools

Education and Administration Center, 31301 Evergreen Road, Beverly Hills, MI 48025

Thu. , October 30th, 2025 Deadline for Requests for Clarification – 3:00 PM, local time Wed. , November 5th, 2025 Bid Due Date/Time 1:30 PM Wed. , November 5th, 2025 Bid Opening at 1:30 PM, local time @ Birmingham Public Schools

Education and Administration Center, 31301 Evergreen Road, Beverly Hills, MI 48025

Tuesday, December 9th, 2025 Bid Award

PLEASE NOTE: The Owner reserves the right, in its sole and absolute discretion, to make modifications to the RFB timeline as it determines to be in its best interest.

Objective:

Birmingham Public Schools, hereby referred to as Owner, seeks proposals from qualified firms with which to establish requirements and a contract for construction services related to roofing replacement work at Derby Middle School, Pierce Elementary School, Quarton Elementary School, and West Maple Elementary School.

REQUEST FOR BID (RFB)

mailto:ktaratuta@birmingham.k12.mi.us https://bids.bpsecatalog.net/

2026 Roofing Program Page 2 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Addendum #1 – 10-31-25

Table of Contents Tentative Bid Time Line:

Objective:

Information to Bidders

Bid Due Date and Proposal Forms:

Definitions:

Qualification of Bidder

Sole Bidder

Method of Bidding

Discrepancies, Omissions or Interpretations

Addenda

Unit Prices

Bid, Performance and Payment Bond

Sales Tax

Scope of Services

Contract Period

Method of Ordering

Payment

Hours of Work

Safety

Workmanship/Inspection

Warranty Work

Certificate of Insurance

Familial Relationship Disclosure

Iran Economic Sanctions Act

Bid Submission Instructions

Specifications of Bid

Withdrawal or Revision of Bid Proposals

Acceptance and Rejection of Bid Proposals

Affirmative Action

Indemnify and Hold Harmless Agreement

Termination of Contract to Purchase

Post-Bid Information

Specification of Materials/Supplies

Bid Specifications

BID PROPOSAL FORM – 2026 Roofing Program

2026 Roofing Program Page 3 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Addendum #1 – 10-31-25

Name of Bidder

Agreements

Licenses

Addenda

Legal Status of Bidder

References

BID FORM (Con’t)

BID FORM (Con’t)

Company Profile

AFFIDAVIT OF BIDDER

(FAMILIAL DISCLOSURE FORM)

AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

(MICHIGAN PUBLIC ACT NO. 517 OF 2012)

DISTRICT MAP

Information to Bidders Bid Due Date and Proposal Forms:

A. Each bid shall be submitted (including the Familial Disclosure form, Iran Sanctions affidavit, School Safety affidavit, and other attachments), on the bid proposal form furnished by the Owner in the bid documents with all blank spaces filled in.

B. Submitted bid forms shall be signed by a responsible company official.

C. Sealed bids are to be clearly marked “SEALED BID – 2020 BOND - 2026 Roofing Program,” and shall include Vendor Name, Bid Number, and Due Date in lower left hand corner of envelope.

All blanks on the bid form shall be filled in by typewriter or manually in ink, including all unit pricing.

D. Sealed bids are due Wednesday, November 5th, 2025 no later than 1:30 PM., local time, at

Birmingham Public Schools, 31301 Evergreen Road, Beverly Hills, MI 48025. Bids will then be publicly opened and read aloud at that time. Bid Proposals received after the due date/time will not be considered or accepted. Faxed bids will not be accepted. No exceptions.

Definitions:

A. The bid documents consist of the Bid Scope Document, the conditions of the contract

(General, Supplementary General and Special Conditions), the drawings, the specifications, appropriate performance and payment bonds, all addenda issued prior to receipt of bids.

2026 Roofing Program Page 4 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Addendum #1 – 10-31-25

B. The contract documents consist of the agreement, the conditions of the contract (General, Supplementary General and Special Conditions), the Schedule Narrative, Description of the Work, the drawings, the specifications, appropriate performance and payment bonds, all addenda issued prior to execution of the contract, and all modifications issued after execution of the contract.

C. The Bid Scope Documents contain the ADVERTISEMENT FOR REQUEST FOR BID, Information to Bidders, Schedule Narrative, Description of the Work, Special Conditions, and other sample bidding and contract forms.

D. A bidder is a legal entity in the roofing industry capable of performing the work of the bid category (ies) for which he/she is submitting a bid. After award of a contract, the bidder will be known as a Contractor.

E. Base bid is the sum stated for which the bidder offer to perform the complete work of a bid category to which work may be added or deducted. The base bid shall be in strict accordance with the bid category work description, plans and specifications.

F. An alternate bid (or alternate) is an amount stated in the bid to be added to or deducted from the amount of the base bid if the corresponding change in project scope, materials or methods of construction described in the contract documents is accepted.

G. A unit price is an amount stated in the bid as a price per unit of measurement for materials or services as described in the contract documents.

H. Bid categories are units of work performed by a Contractor and their Subcontractors which form part of the total project. The term “bid category” should not be confused with the term “technical section”. Technical sections of the specification establish quality and performance criteria, and the bid categories designate work scope and assignment.

I. A Bid category work description is a written description of the scope of work to be performed by a bidder for a bid category. A description of the work is provided in the Description of Work section of the Bid Scope Document for each bid category.

J. The term day is defined as calendar days unless otherwise specified.

K. Contractor is defined as One, who contracts to perform work, or supply articles at a certain price or rate; One who is party to a contract.

Qualification of Bidder

A. The Owner reserves the right to request qualification information from any bidder before issuing documents, receiving bids or awarding a contract. The Owner may, at its sole discretion, accept or reject bidders as qualified. The right to waive any informalities in qualification materials is reserved by the Owner. The Bidder, in submitting his/her bid, agrees to accept the decision of the Owner as final.

2026 Roofing Program Page 5 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Addendum #1 – 10-31-25

B. The submitters shall provide full disclosure of all existing client relationships that currently or prospectively may give rise to conflicts of interest and disqualification as governed by the codes of rules of professional responsibility and conduct.

C. Contractor shall require all subcontractors, insurance agents, and materials suppliers

(payees) to comply with the provisions of this article by insertion of the requirements hereof in a written contract agreement between Contractor and payee. Failure to obtain such provisions in written contracts shall be reason to exclude some or all of the related payees' costs from amount payable to Contractor pursuant to this contract.

D. The Owner shall have access to Contractor’s facilities, shall have access to all necessary records, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with this article. The Owner shall give Contractor reasonable advance notice of intended audits.

E. If an audit inspection or examination in accordance with the article, discloses overcharges

(of any nature) by Contractor to the Owner in excess of five percent (5%) of the total contract billings, the actual cost of the Owner's audit shall be paid by Contractor.

F. Right To Audit: Contractor's records shall be open to inspection and subject to audit and/or reproduction, during normal working hours, by the Owner to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by Contractor of any of its payees pursuant to execution of the contract. Such records subject to examination shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs associated with this contract.

G. For the purpose of such audits, inspections, examinations and evaluations, the Owner shall have access to said records from the effective date of this contract, for the duration of the work, and until two (2) years after the date of final payment by the Owner to Contractor pursuant to this contract.

Sole Bidder

A. It is the Owner’s intent that this Request for Bid permit competition. It shall be the bidder’s responsibility to advise the Owner in writing, if any language, requirements, scope specifications, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFB to a single source. Owner shall receive such notification no later than five (5) days prior to the date set for acceptance of bids.

B. If only one bid is received in response to the Invitation to Bid, a detailed cost proposal will be requested of the single seller. A cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable.

C. The Owner reserves the right to cancel the bid, or reschedule the bid opening, if there is only one bid received. The Owner’s decision will be final.

2026 Roofing Program Page 6 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025

Method of Bidding

A. Proposals will only be accepted for individual bid categories where multiple categories exist.

Bidders are required to bid an entire bid category. Bidders may bid more than one bid category. Combined bids covering several bid categories will not be accepted unless separate bid amounts are listed for each bid category making up the combined bid amount.

The amount for a combined bid, however, need not be equal in amount to the total of the individual category bids.

B. The work of an individual bid category described in these contract documents is the sole responsibility of the trade Contractor known herein as “Contractor”. The work of each bid category is described in the Scope of Services section of the Bid Scope Document.

Discrepancies, Omissions or Interpretations

A. Bidder shall promptly notify the Owner of any ambiguity, inconsistency, or errors that they may discover upon examination of the contract documents or of the site and local conditions. Bidders requesting clarification or interpretation of the bid documents shall make a written request to the Owner to reach him at least seven (7) calendar days prior to the date for receipt of bids for transmittal to the Owner. Direct all questions to the Project Manager:

Kody Tolliver, Project Manager StructureTec

Phone: (248) 497-7006 Email: kody.tolliver@structuretec.com (preferred for tracking purposes)

B. Any interpretation, correction, or change of the contract documents will be made by written addendum by the Owner and issued by the Owner. Interpretations, corrections, or changes of the document made in any other manner will not be binding. Addenda will be mailed or delivered to all who are known by the Owner to have received contract documents.

C. It should be understood that specifying a brand name, component and/or equipment in these specifications shall not relieve the seller from full responsibility in accordance with the performance warranty and contractual requirements. The seller is responsible for notifying the Owner of any inappropriate brand name, component, and/or equipment that may be called for in the specifications, and to propose a suitable substitute for consideration.

D. If any provisions of this Invitation to Bid shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

E. Any agreement entered into with the Contractor shall not be construed as granting “any exclusive rights thereunder”. The Owner retains the right to contract with other parties for such services or supplies as it deems necessary.

Addenda

A. Addenda issued during the time of bidding shall become part of the contract documents and receipt thereof shall be acknowledged on the bid proposal.

mailto:ktaratuta@birmingham.k12.mi.us mailto:kody.tolliver@structuretec.com

2026 Roofing Program Page 7 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025

B. Each bidder shall ascertain prior to submitting their bid that they have received all addenda issued.

C. Addenda notices will be e-mailed to all who are known by the Owner to have a set of contract documents. Copies of addenda will be made available for inspection wherever contract documents are on file for that purpose.

Unit Prices

A. Each bidder must bid on all unit prices listed in the bid proposal that are applicable to their bid category. They will be fully considered in awarding the contract.

B. Bids are considered irregular and may be rejected if unit prices contained in the bid proposal are obviously unbalanced either in excess of, or below, reasonable cost analysis values.

C. Any unit price that, in the sole opinion of the Owner, is unbalanced or excessive may be rejected without affecting the validity of the bid or other unit prices. An entire bid may be rejected if, in the sole opinion of the Owner, rejection of individual unit prices materially affects the bid.

D. Bid prices shall be firm through the completion of work. Pricing shall be delivered, unloaded and installed, and inclusive of all overhead, profit, insurance, and bonds costs.

Bid, Performance and Payment Bond

A. Bid Bond: Bidders must submit with its Bid, bid security in the form of a Bid Bond issued by a qualified surety or certified check in an amount of five percent (5%) of the Bid (“Bid Security”).

Failure to include this Bid Security with Bidder’s Bid will result in the rejection of your Bid. If a Bid Bond is posted by a Bidder, it shall be from a Treasury Surety licensed to do business in the State of Michigan, and the attorney‐in‐fact who executes the Bid Bond on behalf of the Bidder shall attach a certified, current copy of its power of attorney. In the event a certified check is submitted, it shall be made payable to “Birmingham Public Schools” The School District shall not be liable for any interest earned thereon. The Bid Security shall be forfeited as liquidated damages, and not as a penalty, if the Bidder withdraws its Bid after the Due Date for submission of Bids or, upon acceptance of its Bid by the School District, Bidder fails to execute the form of Contract acceptable to the School District, substantially evidencing and incorporating this RFB and its Bid and fails to provide the required Performance Bond and/or Payment Bond, if any, and the required insurance certificates, within fifteen (15) days of an award of a Contract to the Bidder. Bid Bonds shall be duly executed by the Bidder, as principal and by a surety that is properly licensed and authorized to do business in the state in which the Work is to be performed. All sureties providing bonds for this Project must be listed in the latest version of the Department of Treasury’s Circular 570, entitled “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies”, with the bond amount less than or equal to the underwriting limitation, and/or have an A.M. best rating of A‐ or better. Bid Security shall be returned to all non‐successful Bidders within a reasonable time after the award of a Contract and execution of a Contract by the successful Bidder.

2026 Roofing Program Page 8 of 32

Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Addendum #1 – 10-31-25

B. For those contracts of $50,000.00 or greater, acceptable bidders shall be required, as a condition precedent to award of contract, to furnish in the amount of 100% of the contract price, satisfactory Performance Bond and Labor and Material Payment Bond on contract, by a quality surety licensed to do business in the State of Michigan with cost of bond listed as a separate line item in the bid proposal.

C. The bidder shall deliver the required bonds to the Owner within 15 days after award of the contract, but in any event before work commences.

D. The proposed bonding company of the bidder shall be acceptable to the Owner. The Owner shall be listed as obligee on the bond.

E. Form of Contract: This is a Request For Bids only. Bids will be treated as offers to enter into the

Contract with the School District. The School District and successful Contractor shall memorialize their contractual relationship and obligations using the form of a Contract, refer to AIA A101- 2017 modified sample provided. The Contract contains many details relative to the Work required under this RFB, as well as the terms and conditions under which the Work shall be provided by the successful Contractor. The Contract should be reviewed carefully by each Contractor prior to submitting a Bid. Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the bidder relative to this RFB or the form of Contract shall be expressly/specifically enumerated by the bidder and be submitted as part of its Bid, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the bidder’s opinion are not applicable to, the bidder, provided however, that exceptions or special conditions of the bidder will not be binding upon the School District unless those exceptions or special conditions are expressly accepted by the School District, and incorporated into the final Contract. Following the selection of the successful bidder by the School District, the Contract will be finalized by the parties.

Sales Tax

A. All applicable State and Local taxes shall be included with Bid. Owner is a tax-exempt organization however they are required to pay sales and use tax on construction work.

Scope of Services

A. Overview:

a) 2026 Roofing Program – perform roofing replacement work as described in the specifications at Derby Middle School, Pierce Elementary School, Quarton Elementary School & West Maple Elementary School.

B. Detail:

a) Contractor shall be responsible for all measurements. The Contractor shall furnish any additional requirements due to error in measuring at no additional cost to the Owner.

b) Contractor shall deliver only approved materials to the job site. Deliver materials in original sealed containers with seals unbroken and labels legible and intact.

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c) Contractor shall remove all debris from the building and grounds on a daily basis.

Exceptions shall be in writing by the Owner. In all hallways and common areas efforts shall be made to ensure that adjoining areas are kept clean at all times and are available for residents' use.

d) Contractor shall legally dispose of all removed materials. On site facilities will not be used for disposal of removed materials or debris. Areas must be left broom clean at the end of the workday.

e) Contractor shall assist the Owner with preparing information for energy rebates due to changes in roofing insulation.

C. Auxiliary Services:

a) The specifications associated with this bid are intended to generally describe a complete installation. Any additional materials or labor required for the complete project as intended shall be included in the bid price and provided by the Contractor, whether or not it has been detailed in these documents.

Contract Period

A. The contract award resulting from this Request for Bid shall not exceed twelve (12) months.

B. Project Schedule: It is intended for project to commence work as early as June 15, 2026.

Work under this RFB as noted herein shall be substantially complete no later than August 14, 2026. A pre-construction meeting will be held prior to commencement of all work to ensure trades have a firm understanding of the project and schedule.

C. In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension. Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy;

insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires, floods; epidemics; quarantine restrictions;

strikes, freight embargoes or delays in transportation, to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

D. The Owner reserves the right to suspend work wholly or in part if deemed necessary for the best interest of the Owner. This suspension will be without compensation to the Contractor, other than to adjust the contract completion/delivery requirements.

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Method of Ordering

In addition to an official Contract, the Purchasing Department may choose to issue a written purchase order as the method of ordering product or services. If this is the case, all Contractor invoices and packing/delivery tickets must include the purchase order number.

Payment

A. All Contractor payments shall be in the form of AIA G702 Application for Payment.

B. Refer to AIA A201-2007 General Conditions of the Contract for Construction modified and

AIA A101 – 2017 Standard Form of Agreement Between Owner and Contractor modified regarding requirements for payment.

Hours of Work

A. Projects for Owner shall be performed, primarily, during 7:00 a.m. to 7:00 p.m., Monday through Saturday. Any changes to the established schedule must have prior approval of the Owner’s representative, and scheduled at the least disruptive time possible.

B. The Contractor shall not interfere with or disrupt school operations.

Safety

A. The Contractor shall be responsible for providing and for the placement of barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles. The flow of vehicular traffic shall not be impeded at any time during this project. The safety of the Contractor's employees and the public is of prime concern to the Owner, and the Contractor must take all necessary steps to assure proper safety during the performance of the Contractor. Any bidders that have a history of safety problems or a high incidence of accidents will not be considered for award of a Contract.

B. The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved and shall leave the premises neat and clean. Contractor shall dispose of all surplus material, rubbish, and debris at the Contractor's expense.

C. The work area shall be cleaned at the end of each workday. All materials, tools, equipment, etc., shall be removed or safely stored. The Owner is not responsible for theft or damage to the Contractor's property. All possible safety hazards to workers or the public shall be corrected immediately and left in a safe condition at the end of each workday. If there is a question in this area, the Owner will be consulted.

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D. The Owner does not assume any responsibility, at any time, for the protection of or for loss of materials, from the time that the contract operations have commenced until the final acceptance of the work by the Owner.

Workmanship/Inspection

A. Where not more specifically described in any of the various sections of these specifications, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services.

Personnel skilled in their respective lines of work shall execute all work.

B. The Contractor will request the Consultant/Architect to conduct a site inspection after the project is complete. The Consultant/Architect will prepare a “punch-list” during the inspection and will forward a copy of the “punch-list” to the Contractor.

C. After the “punch-list” items have been corrected, the Contractor will request a final inspection with the Owner and Consultant/Architect. Final project approval is contingent upon the Consultant’s final inspection and written approval.

Warranty Work

A. Bidder shall be responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage. Contractor shall respond to requests for warranty assistance within seventy-two

(72) hours.

B. Reference Section 01780 in each Technical Section for additional warranty requirements.

C. Contractor shall provide complete manufacturer’s warranty information for all products with bid submittal documents.

D. ** OR: See Section Below: “Specification of Materials/Supplies”.

Certificate of Insurance

A. Before commencement of any work, a Certificate of Insurance executed by bidder’s insurance agent or carrier showing required insurance coverage shall be submitted. A Thirty Day Cancellation Clause is required on all policies.

Failure to provide the Certificate may be considered material breach of the agreement and may be grounds for terminating the agreement.

B. Insurance Coverage

Refer to AIA Document A101-2017 Standard Form of Agreement Between Owner and Contractor, Section 8.5 Insurance and Bonds.

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Familial Relationship Disclosure

All bidders shall provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder, and any member of the Board of Education of the school district, or the Superintendent of the school district. The District will not consider a bid proposal that does not include this sworn and notarized statement.

Iran Economic Sanctions Act Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act. The District will not consider a bid proposal that does not include this sworn and notarized statement.

Bid Submission Instructions

A. The bidder, by making his/her bid, represents that he/she has read and understood the contract and bid documents, and that his/her bid is made in accordance therewith.

B. By submitting the bid, the bidder has had the opportunity to visit the site to review the proposed scope, logistics, means and methods in accordance with the existing conditions and has accepted them as-is.

C. Each bid shall be submitted in triplicate on the bid proposal form furnished by the Owner and bound in the bid documents with all blank spaces filled in. All blanks on the bid form shall be filled in by typewriter or manually in ink.

D. The bid signer shall initial all alterations or erasures.

E. Fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, the amount in words will govern. Submit all copies of the bid and any other documents required to be submitted with the bid, in a sealed opaque envelope. Indicate on outside of envelope, name of bidder, address, name of project for which bid is submitted and description and address of the party to receive the bid. If forwarded by mail, enclose sealed envelope containing bid in another envelope addressed as indicated with the notation, “Sealed Bid Enclosed” on the envelope face.

F. All requested alternates shall be bid. Any alternates must be submitted with technical literature and/or detailed product brochures for the Owner’s use to evaluate the product(s) offered. Bids submitted without this product information may be considered as non-responsive and will be rejected. Prices will include all applicable taxes, bonds, overhead, profit and other pertinent costs.

G. Each copy of the bid shall include the legal name of the bidder and shall be signed by the person or persons legally authorized to bind the bidder to a contract. If an agent submitted the bid, provide satisfactory evidence of agency authority.

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H. Unit pricing is to be based solely upon the materials, installation and equipment established by the contract documents.

I. Bids must be received at the designated location prior to the time and date for receipt of bids indicated in the ADVERTISEMENT FOR REQUEST FOR BID, or any extension thereof made by addendum. Bids received after designated bid receipt deadline will be returned unopened.

J. Oral, telephone, email, facsimile or telegraphic bids are invalid and will not receive consideration.

K. The bid proposal form will be considered a portion of the contract document.

NOTE: Noncompliance with any one of the foregoing may justify rejection of the bid.

Specifications of Bid

A. Refer to attached product Specifications.

B. Bidders must address capabilities of removing and/or disposing of asbestos containing building materials if required.

C. Bidders shall address all aspects of labor rates which would be incurred, including proposed labor rates for normal working hours, after hours, weekends, holidays, etc.

Withdrawal or Revision of Bid Proposals

A. Any bid may be withdrawn prior to the scheduled time for opening of bid proposals.

Written notices shall be received in the Purchasing Department, Birmingham Public Schools, 31301 Evergreen Rd, Beverly Hills, Michigan, 48025.

B. A bid may not be modified, withdrawn or cancelled by the bidder for ninety (90) calendar days following the time and date designated for the opening of bids, and bidder so agrees in submitting his/her bid.

C. Bids submitted early may be modified only by notice to the party receiving bids at the place, and prior to the time designated for opening of bids. Such notice shall be in writing over the signature of the bidder, or by telegram; if by telegram, written confirmation over the signature of bidder must have been mailed and postmarked on or before the date and time set for opening of bids. The revised bid shall be so worded as not to reveal the amount of the original bid.

D. Facsimile copies of the proposal form and attachments will not be allowed.

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Acceptance and Rejection of Bid Proposals

A. Low bid price is not always the determining factor in the awarding of the bid. Other factors considered may include, but not be limited to, the following: delivery and/or completion time, judged quality of product, past performance, inventory availability, financial stability, and references.

B. The contract shall be awarded in the form of an AIA Contract or Owner’s PO mailed to the vendor(s) selected.

C. Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided by law:

a) If bid proposal form furnished is not used or is altered.

b) If there are unauthorized additions, qualifications, conditions, or irregularities of any kind which may make the bid incomplete, indefinite, or ambiguous as to its meaning.

c) If bidder adds any provisions reserving right to accept or reject any awards of contract.

d) If unit or lump sum prices or alternates contained in the bid schedule are obviously unbalanced either in excess of, or below, reasonable costs analysis values.

e) If bidder fails to complete any portion of the Bid Proposal Form where information is requested such that the Bid Proposal Form cannot be properly evaluated.

f) If any pertinent bidder instructions are not fully complied with.

D. The Owner shall have the right to waive any informality or irregularity in any bid received and to accept bids which, in their judgment, are in their own best interest.

E. The Owner shall have the right to accept or reject alternates in any order or combination and to determine the apparent low bidder on this basis.

F. The Owner shall have the right to accept combination bids received from a bidder for more than one bid category.

Affirmative Action

A. All bidders shall ensure that employees, Contractors and applicants for employment are not discriminated against because of their race, color, religion, sex, origin, age, marital status, sexual orientation, or disability, and in conformance with local, state, and federal regulations.

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B. The Owner will ensure that in regard to any contract entered into pursuant to this bid package, minority and women-owned business enterprises will be afforded full opportunity to submit bids in response to the ADVERTISEMENT FOR REQUEST FOR BID and will not be discriminated against on the grounds of race, creed, color, sex, age, non-disqualifying handicap, religion, ancestry, marital status, national origin, place of birth or sexual preference.

C. The Contractor shall permit access to and may be required to provide certified copies of all of its records pertaining to employment and to its employment practices by the Owner for the purpose of investigation to ascertain compliance with the Equal Employment Practices provisions of this contract, and on their request to provide evidence that it has or will comply therewith.

D. The failure of any vendor, Contractor, or subcontractor to comply with the Equal Employment Practices provisions of this contract shall be deemed to be material breach of this contract. Such failure shall only be established upon a finding to that effect by the Owner, on the basis of their own investigation. No such finding shall be made or penalties assessed except upon a full and fair hearing after notice and an opportunity to be heard has been given to the vendor, Contractor, or subcontractor.

E.…