T2171 Q&A Bid Amendment 1.8.25~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

January 8, 2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01082 T2171- Vehicle Towing and Roadside Services.

Revised Quote Submission Date: January 24, 2025 (2:00 p.m. Eastern Time) Quote Submission Due Date: January 17, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes revision to the Bid Solicitation Document; and

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2171 Revised Bid Solicitation 1.8.25.“

· This Bid Amendment includes answers to questions.

· An Optional Pre-Quote Conference was held via Teams Meeting on November 22, 2024 in accordance with Bid Solicitation Section 2.5, Optional Pre-Quote Conference. There was one (1) firm in attendance:

1. Bergen Brookside Towing Corp.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #25DPP01082 T2171-Vehicle Towing and Roadside Services.

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

A. Please be advised that all Quotes shall be submitted electronically through NJSTART.

A. Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A. It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A. As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Subcontractor Utilization Form Q. Can subcontractors be utilized to fulfill the requirements of this contract? If so, are there specific conditions or documentation that need to be submitted for approval? Thank you.

A. Yes, subcontractors can be utilized to fulfill the requirements of this Contract. Pursuant to Bid Solicitation Section 3.13.8 Subcontractor Utilization Plan, Bidders intending on using Subcontractor(s) should fill out and submit the Subcontractor Utilization Plan, contained in Attachment #2, Checklist & Forms Packet.

Additionally, State Standard Terms and Conditions (Attachment #1) Section 5.8, Subcontracting, states, in pertinent part:

“If the contractor uses a subcontractor to fulfill any of its obligations, the contractor shall be responsible for the subcontractor’s: (a) performance; (b) compliance with the terms and conditions of the contract; and (c) compliance with the requirements of all applicable laws.

Please note that the above is not an exhaustive list of all required forms/certifications for subcontractor utilization and it is the responsibility of the Bidder to ensure that all required forms/certifications stated in both Section 3.13.8 of the Bid Solicitation and Section 5.8 of the State Standard Terms and Conditions (Attachment #1) are submitted for any intended subcontractor(s).

State Law Requiring Mandatory Compliance Q. IS THERE A MANDATORY FORM FOR CONTRACT? WHERE TO FIND THE STATUTES, LAWS REGULATIONS OR CODES? IN THE NJ STATE LIBRARY.

A. Mandatory forms/certifications required for Bidders are referenced throughout the Bid Solicitation, Checklist (Attachment 2), and SSTC’s (Attachment 1).

Pursuant to SSTC Section 2.0, the statutes, laws, regulations, and codes are available at the New Jersey State Library, located at 185 West State Street, Trenton, NJ, 08625.

State-Supplied Price Sheet Instructions Q. The State-Supplied Price Sheet for the prior procurement of this Contract contained estimated Quantities. How will pricing be evaluated for this Bid Solicitation?

A. Pursuant to Bid Solicitation Section 8.9.2, Price Evaluation,:

“The Procurement Bureau will utilize a weighted consumption/market basket model to evaluate pricing. The pricing model will be date-stamped and entered into the record before Quote opening.”

Bid Solicitation #25DPP01082 T2171- Vehicle Towing and Roadside Services

Additional Revisions

Section Reference Revision

Please be advised that the Quote Submission Date has been changed from Friday, January 17, 2025 (2:00 p.m. Eastern Time) to, Friday, January 24, 2025 (2:00 p.m. Eastern Time).

Please refer to the Bid Solicitation titled “T2171 Revised Bid Solicitation 1.8.25”.

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