T2108 Power Point~1.pptx

Optional Pre-Quote Conference Maintenance & Repair Services for Heavy Duty Vehicles(Class 5 or Higher, Over 15,000 lb. GVWR) Bid Solicitation 25DPP01051 Q&A due by 2pm, January 29, 2025 Quotes due by 2pm, March 11, 2025

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent when prompted during roll-call so that you are properly logged for attending the conference.

Please mute your phone at all times unless speaking.

Please identify yourself and the firm you represent prior to asking a question.

Please note that this conference is being recorded.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only, regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose, background Section 2: Pre-Quote Submission Information Section 3: Quote Submission Requirements – Requirements of the Bidder, including forms, technical approach, schedules, draft plans, resumes, firm experience, financial capability, and price sheet instructions, as well as additional terms and prohibition on conflicting terms and conditions Section 4: Scope of Work – Requirements of the Contractor Section 5: General Contract Terms, including Contract Term and Extension Option, performance security, ownership of material, and staff substitutions Section 6: Data Security Requirements - Contractor Responsibility Section 7: Modifications to the State of New Jersey Standard Terms and Conditions – Contractor Insurance Requirements

BID SOLICITATION AT A GLANCE

Section 8: Evaluation criteria, clarifications, best and final offer, Pre-award requirements Section 9: Glossary Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the Price Sheet.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

State-Supplied Price Sheet T2108 – Maintenance & Repair Services for Heavy Duty Vehicles(Class 5 or Higher, Over 15,000 lb. GVWR)

See Section 3.23, State-Supplied Price Sheet Instructions, for directions There are fifty-three (53) price lines. Bidders can bid on any combination of price lines.

Bidders are able to submit quotes & be eligible for award of any combination of price lines.

Any changes or alterations to the State-Supplied Price Sheet may result in the Bidder’s Quote being deemed non-responsive.-

Price Sheet

Question?

Your question must pertain to the Procedures and Quote Submission Requirement Only Any question in regards to the Bid Solicitation must be submitted during the Q&A on NJSTART.

THANK YOU FOR ATTENDING

Q&A due by 2pm, January 29, 2025

Quotes due by 2pm, March 11, 2025 image5.png image6.png image7.tmp image8.tmp image9.png image10.png image3.png image4.png