T1829N Pre-Quote Conference PowerPoint.pptx

Optional Pre-Quote Conference

T1829 – Removal, Handling, and Transport of Human Remains – Chief State Medical Examiner’s Office (North Region)

25DPP01094

Q&a due by 2pm on October 23, 2024 Quotes due by 2pm on November 15, 2024

WELCOME & INTRODUCTIONS

Please hold all questions until the end of the presentation. When the time for questions arises, please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only, regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose and Background Section 2: Pre-Quote submission information, Q&A and exceptions, Bid Amendments Section 3: Quote submission requirements including forms, technical approach, emergency/contingency plan, and price sheet instructions Section 4: Scope of Work - Contractor requirements Section 5: General Contract term, extension options, ownership of materials, and substitution of staff Section 6: Data Security Requirements – Not applicable to this Bid Solicitation Section 7: Modifications to the State of New Jersey Standard Terms and Conditions – Not applicable to this Bid Solicitation Section 8: Evaluation criteria, clarifications, best and final offer Section 9: Glossary/Bid-Specific Terms

BID SOLICITATION AT A GLANCE

Reminders Review the Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Complete all required price lines in the State Supplied Price Sheet or Quote may be deemed non-responsive. Indicate “$0” if the cost is $0. Do not leave any price lines blank. The State is aware a “$0” input will auto populate a dash (-) on the State-Supplied Price Sheet, and the State will deem this answer responsive when it can confirm the information in the submitted price sheet.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

State Supplied Price Sheet Step 1 - The Bidder should enter the Bidder name in the field titled “Bidder Name:” located at the top of the State-Supplied Price Sheet.

Step 2 – For Price Lines 1 – 5, the Bidder shall insert a firm, a fixed price in US dollars for Year 1, Year 2, and Year 3 in the corresponding columns titled “Unit Pricing –Year 1”, “Unit Pricing –Year 2”, and “Unit Pricing –Year 3” on the State-Supplied. If a Bidder leaves the Unit Price column blank, it shall be considered that the Bidder provided no Quote for that price line item.

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm that you have completed all tabs on the Price Sheet.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor’s Quote is only valid for XX days.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Q&A due by 2pm on October 23, 2024

Quotes due by 2pm on November 15, 2024 image6.tmp image7.tmp image8.png image2.png image3.png image4.png image5.png