2W_Fabrication_RFP_Final.pdf

SMITHSONIAN INSTITUTION

NATIONAL MUSEUM OF

AMERICAN HISTORY

Exhibit Fabrication

2nd Floor West Smithsonian Solicitation Number T16SOL10027

Issue Date: March 31, 2016

Due Date: June 6, 2016

3:00 pm local Washington DC time

Smithsonian Institution

Office of Contracting

2011 Crystal Drive, Ste 350

Arlington, VA 22202

Additional information may only be obtained by contacting:

Thomas E. Dempsey, (202) 633-7279 (T), (202) 633-7308 (F), email: dempseyt@si.edu

Section A - Solicitation/Contract Form

A.1 Project Background

A.1.1 Museum Background

The Smithsonian Institution’s National Museum of American History (NMAH) dedicates its collections and scholarship to inspiring a broader understanding of our nation and its many peoples. We create learning opportunities, stimulate imaginations, and present challenging ideas about our country’s past. Located on the National Mall, NMAH receives approximately 4.5 million visitors a year and the Website serves approximately 14 million visitors annually.

A.1.2 Exhibition Backgrounds

The West Wing of the Museum’s second floor (2W) will be home to a number of displays and exhibitions exploring American history, clustered under the theme The Nation We Build

Together. Covered in this RFP are the Landmark Concourse Exhibits (the public corridor and escalator lobby), American Democracy: A Great Leap of Faith (the South gallery), and Many

Voices, One Nation (the North gallery); these are described in the Project Overview on the following page. Please note that Liberty Square is an unpriced option and the Taubman

Gallery is not included in this Solicitation. (Please refer to the Second Floor West Exhibitions

Floorplan on the next page of this section for orientation.)

The base and priced-options above are permanent installations (defined as a twenty-year life-cycle). The Liberty Square unpriced option is currently in design development as a public activity space in service to the 2W theme. The completion date for all projects in this Solicitation is no later than June 7th, 2017.

A.1.3 Exhibition Goals

NMAH is visited by people of all ages and by different social groups. The goal of the 2 West exhibitions are to improve the visitors understanding of American history and an appreciation of our shared cultural heritage. By visitor engagement with objects, imagery, and engaging, provocative, and fun physical and multimedia interactives, visitors will become involved in thinking deeply about the Nation We Build Together. The targeted audience for the wing is small groups, both inter-generational families and middle- and high-school groups.

A.2 Project Overview(s)

A.2.1 Current renovations to the second floor West Wing will house upcoming American political and social history exhibitions. Please refer to the Second Floor West Exhibitions

Floorplan on the next page for orientation.

Three of the 2W Galleries are to be fabricated and installed under this solicitation: the Landmark

Concourse Exhibits (Concourse), the American Democracy, A Great Leap of Faith Gallery

(American Democracy), and the Many Voices, One Nation Gallery (MVON) are scheduled for overall and final completion in June 7th, 2017. A fourth area, Liberty Square, is an unpriced option in this solicitation.

Of particular note: Under this contract, the Contractor shall record, itemize and invoice all costs for the projects separately: Landmark Concourse Exhibits, American Democracy, Many

Voices, One Nation, and Liberty Square. All invoices shall be delivered to the named COTR.

The Base Bid and Priced Options incorporate glass display cases, raised plinth/platforms areas, scenic backgrounds, kiosks, reader rails, wall graphics, period props, and Integral LED fiber optic lighting. All those components and any and all others are based on the detailed sets of functional specifications for the projects, set forth in Attachments to this RFP. (See Section J for the complete list of attachments.)

A.2.2 Base Bid:

The West Wing’s major circulation route is home to the Landmark Concourse Exhibits, an area of approximately 240 square meters (2,600 square feet), and is scheduled to open in June 7th, 2017. The exhibits serve to introduce the major theme of 2 West: The Nation We Build

Together. Using objects and bold thematic statements to communicate simply and effectively, the elements are positioned to avoid congestion as the visitors pause to view the displays. The

Landmark portion incorporates Horatio Greenough’s monumental statue of George Washington and provides interpretation for those who wish to know more about its history and significance.

(See Attachments A, B and C)

A.2.3 Priced Option:

The South Gallery’s American Democracy: A Great Leap of Faith is approximately 697 square meters (7,500 square feet). American Democracy is scheduled to open in June 7th, 2017.

The exhibition explores the touchstone of the American experience that has long defined the nation. This gallery on American Political life will address the founding ideals, participation, and citizenship. The exhibition is divided into five sections and will use objects, graphics, and multimedia programs to explore major historical issues that followed from the original debates over the limits of popular consent and participation in government from the Declaration of

Independence to today. (See Attachments D, E and F)

A.2.4 Priced Option:

The North Gallery’s Many Voices, One Nation is approximately 557 square meters (6,000 square feet). At the time of this Solicitation, the exhibition is in final design development, but is still scheduled to be completed June 16, 2017. A 95% package of design documentation will be completed during this solicitation; before this option is exercised, the successful bidder must be prepared to submit pricing within ten (10) working days of receipt. The exhibition shall demonstrate that, before European contact, the people of North America came from many cultures and spoke many different languages. In founding the United States, early leaders developed a vision for the country that promised opportunity and freedom—but these benefits were not available to all. The exhibition is divided into eight sections and will use objects, graphics, and interactive multimedia programs to examine how, as the population expanded and newcomers arrived in larger numbers. The people who lived in the United States continually negotiated what it meant to be American. The exhibition elements are organized by a series of thematic areas orchestrated around the narrative: How the many voices of people in American have contributed to and are shaping our nation. (See Attachments G, H and J)

A.2.5 Unpriced Option:

The public area identified as Liberty Square comprises 390 square meters (4,200 square feet) at the western end of the wing. It is a space for public programs designed around the theme of the wing, We Build Together, as well as after-hour functions, and is scheduled to open June 7th

2017. Permanent features include a portion of the historic Woolworth’s lunch counter from

Greensboro, South Carolina, scene of the historic anti-segregation sit-ins of the early 1960s. In addition, four large contemporary photo murals are planned for display using existing built-in mounting rails, and two internally-lit horticulture cases displaying live plants are to be constructed in the terrace access lobbies. (See Attachment O.)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Statement of Work

The successful Contractor shall provide all professional, technical, and non-personal services, including supervision, labor, materials, equipment and facilities necessary for final production design, fabrication and installation services for completion by June 16, 2017, as further specified herein and set forth in the Attachments hereto; for the Smithsonian Institution’s National Museum of American History Landmark Concourse Exhibits, American Democracy, and Many

Voices, One Nation (collectively referred to herein as the “Services”). In addition, the Liberty

Square public plaza is included as an unpriced option. The Exhibitions are to be located at the

National Museum of American History, Smithsonian Institution, 14th Street and Constitution

Avenue, Washington, DC.

B.2 Pricing (note pricing shall also be expressed by completing the Bid Sheets referenced in

Section J.)

The Contractor shall perform the Services in accordance with the requirements of this contract for the firm-fixed price sums below. These firm-fixed prices shall include all direct labor, materials, communication, production and other direct costs as well as all indirect costs (overhead and

G&A), subcontractor costs, commissions, travel and/or per diem, and any other profit and expenses for which the Contractor expects payment. No additional charge shall be made by the

Contractor for the requirements of this Contract, including source and documentation, error correction, or expense for any other materials or services to be performed hereunder unless specified otherwise. The Contractor shall also guarantee said offered prices and itemized pricing, free from any change, for ninety (90) days from the date of the submission of its proposal. Of particular note: Under this contract, the Contractor shall record, itemize and invoice all costs for the projects separately: Landmark Concourse Exhibits, American Democracy, Many Voices, One Nation, and Liberty Square. All invoices shall be delivered to the named COTR.

B.2.1 Landmark Concourse Exhibits Firm Fixed Price Sum [Base Build]:

(Express in Words and Figures)

B.2.1.1 Add Alternate 1: Provision of Object-specific Custom Mounts to all Landmark

Concourse display cases as broken out below (Refer to Object and Mounts List and Mounts and

Brackets Catalog in Attachment B, pages 56-92).

B.2.1.1a Mount Types BC00 through BC03, BC50, and BC51

B.2.1.1b Mount Types BC30 and BC 31

B.2.1.1c Mount Types BC10 through BC13

.2.2 American Democracy Firm Fixed Price Sum [Priced Option]:

B.2.2.1 Add Alternate 2: Provision of Object-specific Custom Mounts to all American

Democracy display cases and open display items as broken out below (to Mounts and Brackets

Catalog and Object and Mounts List in Attachment E, pages 211-241 and 263-401).

B.2.2.1a Mount Types BC00 through BC03, BC50, and BC51

B.2.2.1b Mount Types BC30 and BC 31

B.2.2.1c Mount Types BC10 through BC13

B.2.2.2 Add Alternate 3: Provision of Sculpture, Recon, and Props in American Democracy

(Refer to Attachment E, pages 146-151).

B.2.3 Many Voices, One Nation Firm Fixed Price Sum [Priced Option]:

B.2.3.1 Add Alternate 4: Provision of Object-specific Custom Mounts to all Many Voices, One

Nation display cases and open display items as broken out below (Refer to Mounts and Brackets

Catalog and Object and Mounts List in Attachment J, pages 199-230 and 251-319).

B.2.3.1a Mount Types BC00 through BC03, BC50, and BC51

B.2.3.1b Mount Types BC30 and BC 31

B.2.2.1c Mount Types BC10 through BC13

B.2.3.2 Add Alternate 5: Provision of Sculpture, Recon, and Props in Many Voices, One

Nation (Refer to Attachment J, Sculpture, Recon and Props List, pages 162-164).

B.2.3.3 Add Alternate 6: Provision of construction of three AV interactives 2303 (Military

Cluster), 2305 (Work Cluster) and 2306 (Religion Cluster) in Section 3 of the Many Voices, One

Nation gallery (Refer to Attachment H, sheets EX-1-01, EX-1-03, EX-1-08, EX-1-11, EX-2-03, EX-8-08, EX-8-10, and to Attachment J, sheets 10, 11, 26-28, 34-35, 39-42, 61-63).

B.2.3.4 Add Alternate 7: Provision of construction of Physical interactive P2301 (Education

Cluster) in Section 3 of the Many Voices, One Nation gallery (Refer to Attachment H, sheets A-

1-02, EX-1-01, EX-1-08, EX-2-03, and EX-8-08, and to Attachment J, sheets 132, 146, and 151-

152).

B.2.3.5 Add Alternate 8: Provision of construction of Case 2305 (Voices of Debate) in Section 3 of the Many Voices, One Nation gallery (Refer to Attachment H, sheets EX-1-08, EX-2-03, and

EX-8-07, and to Attachment J, sheets 4 and 264).

B.2.4 Liberty Square [Unpriced Option]:

(Currently an unpriced option, this item is included so that when exercised, the items to review in the design drawings are clear)

B.2.4.1 Add Alternate 9: Provision of construction of platform, display rails, and associated graphics for the Greensboro Lunch Counter as iterated in the design drawings to be provided if this option is exercised (Refer to Attachment O for overview).

B.2.4.2 Add Alternate 10: Provision of graphic production, printing, mounting, and installation of four large-format photo murals as iterated in the graphics list to be provided if this option is exercised (Refer to Attachment O for overview).

B.2.4.3 Add Alternate 11: Provision of construction of two internally-lit live plant display cases as iterated in the design drawings to be provided if this option is exercised (Refer to Attachment

O for overview).

B.3 Type of Contract

The Smithsonian Institution intends to award one Firm Fixed Price contract to the successful

Contractor(s)/Offeror(s) based, in part, on the pricing contained in this section.

B.4 Project Schedule

It shall be the responsibility of the contractor to immediately notify the Smithsonian Institution, if the target dates and proposed packages of work described herein adversely affect the Contractor’s

Critical Path Schedule for the final completion date of this project. Work shall be completed in its entirety on or before June 7, 2017. Contractors may propose an alternate schedule which illustrates the completion of the project in advance of the completion date.

B.5 Disposition of Offers

All information submitted in response to this RFP shall become the property of the Smithsonian

Institution and will not be returned (this includes late submissions).

Section C - Description/Specifications

C.1 Scope of Work

The Services provided by the Contractor shall include, but are not limited to: verifying site condition and dimensions; developing the production details of all exhibit elements with scaled fabrication drawings (including coordination and integration of all finishes and placement of fasteners and hardware); verifying final gallery layout prior to fabrication; installation and integration of all audio-visual hardware cabling and control; providing sample and mock up submittals; following the conceptual designs provided, finalize development through prototypes and production of the physical interactives and models; coordination and installation of exhibit-specific finishes, security, electrical, and lighting elements; coordination with the NMAH Exhibit

Team and other Smithsonian Contractors; documentation; and fabrication/construction, installation and commissioning.

C.1.1 The Contractor shall perform the Services in a single and continuous phase, which shall include: Site verification, Sample and Material submittals, Development of the physical and model components, Production Fabrication Drawings, Mock-up submittals, Fabrication, Functional Testing, Delivery and Installation, Lighting Focusing and Systems Commissioning and Training. As noted above, work and costs associated with fabrication and installation of the individual projects will need to be tracked, aggregated, and billed separately.

C.1.2 During performance of the Services the Contractor shall include the following elements of fabrication and installation:

C.1.2.1 Lighting: Contractor shall procure and install all track light fittings, Smart bars and associated light fixtures, lamps, accessories and controls; fiber optic LED illuminators and cabling to display cases. All lighting to be roughed in for final lighting focusing by the contractor and subcontract control programmer under direction from the lighting designer of record for Haley Sharpe, as iterated in the design drawings (ref.

Attachment A, EXL-0-01 / EXL-1-01 / EXL-1-02 / EXL-1-03 / EXL-5-01 / EXL-6-01;

Attachment D, EXL-0-01, / EXL-1-01 / EXL-1-02 / EXL-2-01 / EXL-2-02 / EXL-3-01 /

EXL-3-02 / EXL-5-01 / EXL-6-01 / EXL-6-02 / EXL-6-03; Attachment H, EXL-0-01 /

EXL-1-01 / EXL-1-02 / EXL-1-03 / EXL-5-01 / EXL-6-01 / EXL-6-02). The successful bidder must supply a qualified lighting engineer with the proper equipment to implement the lighting plans for each of the projects.

C.1.2.2 Services and Security: Contractor shall coordinate installation of CCTV and case security system devices to interface with existing security systems. Minor amendments and extensions to the electrical and thermostat services within the “Black Box” gallery to ensure all services are properly located and coordinated with the proposed displays, as iterated in the design drawings (ref. Attachment A, SC-1-02 / SC-1-03; Attachment D, SC-1-02 / SC-1-03; Attachment H, SC-1-02 / SC-1-03). All work must be accomplished in accordance with Division 13, Section13800 of the General Specifications document

(Attachment K).

C.1.2.3 Exhibit Fabrication: Contractor shall fabricate and install all Display Platforms, Plinths, Graphic Support Blades, Railings, Rail Mounts, Lecterns, Exhibit furniture, Custom Audiovisual (A/V) Cabinetry and Benches, as iterated in the design drawings

(ref. Attachment A, EX-5-05 to EX-5-17 and the Fabrication List in Attachment B, pages

3 - 7; Attachment D, EX-5-07 through EX-5-28 and the Fabrication List in Attachment E, pages 3 - 9; Attachment H, EX-5-04 through EX-5-08 and the Fabrication List in

Attachment J, pages 3 - 8).

C.1.2.4 Display Cases: Contractor shall fabricate and install secure freestanding, plinth mounted and inset wall mounted secure glass and acrylic (as specified) display cases complete with inert internal finishes, coordinated services, integral lighting systems and secure hinged locking access doors, as iterated in the design drawings (ref. Attachment A, EX-5-01 to EX-5-04 and the Display Case List in Attachment B, pages 3 - 7; Attachment

D, EX-5-01 through EX-5-06 and EX-5-18 through EX-5-28 and the Display Case List in

Attachment E, pages 3 - 9; Attachment H, EX-5-01 through EX-5-04 and the Display

Case List in Attachment J, pages 3 - 8). NOTE that he construction of Case C2305 in

Attachment H is treated as Add Alternative 8. NOTE that some cases incorporate passive environmental control as part of their construction. NOTE that non-reflective glass provision is stipulated as the default for vertical surfaces in the specification document.

C.1.2.5 Object Mounts: Contractor shall produce and provide all Non-fitted Modular

Mounts as specified in the appropriate Object and Mounts Lists and Mounts and Brackets

Catalogs (ref. Attachments B, E and J). NOTE that the Contractor may potentially fabricate and install Object-specific Custom Mounts as Add Alternative 1 for the

Concourse, Add Alternative 2 for American Democracy, and Add Alternative 4 for

Many Voices, under direction of the Smithsonian curatorial and conservation teams, as iterated in the appropriate design drawings. Contractor shall assist handling /installation of large objects only under SI curatorial supervision, all remaining artifacts installed by the SI client team. See also special circumstance at C.3.5: The Smithsonian Institution reserves the right to produce all Type BC20 through BC24 and BC40 through BC43

Object-specific Custom Mounts.

C.1.2.6 AV Hardware: Contractor shall procure and install all audiovisual and IT hardware to existing rack and proposed field positions, as iterated in the design drawings

(ref. EX-1-03 in Attachment E and EX-1-03 in Attachment J) and AV/IT Hardware list

(ref Attachments F and G). AV/IT software shall be provided and installed by others, under separate contract. Please make note of the special circumstance listed at C.3.2: The

Smithsonian Institution reserves the right to supply the 3M touchscreen equipment listed

(or equal) to the fabricator as Government Furnished Equipment (GFE) for installation into appropriate casework.

C.1.2.7 Physical Interactives: Contractor shall undertake the further development of the concept design proposals, test, fabricate and install to proposed field positions, as iterated in the design drawings (ref. Physical Interactives List in Attachment E, pages 140-147;

Physical Interactives List in Attachment J, pages 165-171). See also special circumstance at C.3.3: the Smithsonian Institution reserves the right to produce P1401 (the John

Quincy Addams cane) and P1501 (the model of Mount Vernon) as GFE (ref. Attachment

D, sheet EX-5-11, EX-8-25, and EX-8-29 as well as Attachment E, page 142).

C.1.2.8 Sculptures, Recon & Props: Contractor shall undertake the further development of the concept design proposals, test, fabricate and install to proposed field positions, as iterated in the Gallery and Construction Drawings, drawings and Lists and Specifications

(ref. the Sculptures, Recon & Props List in Attachment E, pages 146-151 and the

Sculptures, Recon & Props List in Attachment J, pages 162-164).

C.1.2.9 Graphics Production: Contractor shall print, produce and install all signage and graphic elements, as iterated in the graphics list. Graphic artwork shall be provided in

“Adobe InDesign” with the associate files for print and “Adobe Illustrator” for vinyl and fret cut lettering, by the gallery design team, Haley Sharpe. The contractor shall supply full size sectional scale print proofs for client team approval prior to commencing production (ref. Graphics List in Attachment B, pages 8-12; Attachment E, pages 124-

139; Attachment J, pages 127-144). NOTE: Do not price the following graphics in

Attachment D, sheet EX-8-17 and Attachment E, page 132 for Case C1306: G.1.3.104 and G.1.3.105. These items (the case back and light attic access doors) are GFE; see

C.3.6.

C.1.2.10 Flooring: Contractor shall install Carpeting (material only GFE), wall base and inserted floor finish feature to proposed field areas, following installation of large objects and exhibition elements, as iterated in the design drawings. NOTE that Contractor must supply threshold transition strips for mechanical room and other openings where carpet transitions to existing surfaces (ref. Attachment D, sheet EX-1-04 and Attachment H, sheet EX-1-04; also Section C.3.4 – Smithsonian Furnished Equipment).

C.1.2.11 Gallery Finishes: Contractor shall apply paint finishes to perimeter walls only below ceiling line as iterated in the design drawings (ref. Attachment A, sheet EX-1-05 and Attachment H, sheet EX-1-05).

C.1.2.12 Shortly before project Substantial Completion, the contractor shall provide all necessary “As-built” documentation, undertake Commissioning and SI staff Training of all operational systems including but not limited to; Lighting; AV/IT Hardware; Physical

Interactives; and Display Case access, servicing, and maintenance. Format for documentation shall be AutoCAD or BIM.

C.1.2.13 At the project close out the Contractor shall return all source material and other furnished material, including final graphic production files, to NMAH. Touch-up paint for all colors is to be provided.

C.1.3 During performance of the work, the Contractor shall keep in close liaison with the

Smithsonian Contracting Officer’s Technical Representative (COTR). The Contractor shall prepare and distribute written reports of all significant telephone conversations, meetings, or discussions between the Contractor, and any organization contacted concerning this project.

These reports shall be dispatched within four (4) calendar days of the occurrence of any of the above stated incidents.

C.1.4 The Contractor will be expected to collaborate with the NMAH Exhibit Team as well as other SI Contractors which includes graphic output and photo booth companies. The Contractor shall also be solely responsible for quality control and quality assurance.

C.1.5 The Contractor shall maintain one complete set of project record documents, marked with the title “PROJECT RECORD DOCUMENTS—JOB SET;” Contractor shall make full and accurate entries to these documents to record and indicate any and all changes resulting from directives or change orders. Upon completion of the contract, the Contractor shall transfer the recorded changes to a set of final record documents for NMAH.

C.1.6 Contractor shall provide monthly status reports to the COTR, due by the end of each calendar month, highlighting the progress and status of fabrication and/or installation; and highlighting planned actions for the forthcoming month. The Contractor shall additionally develop and maintain an up-to-date construction/fabrication progress schedule during the life of the project.

C.1.7 Upon the completion of the contract, Contractor will submit to NMAH: one set of the

Project Record Documents, two sets of the completed production package, which must include as-built drawings with installation details and all submitted source materials.

C.1.8 Contractor must immediately notify the COTR of any problem, unexpected occurrence, or delay in the process of the work.

C.1.9 Contractor shall be responsible for all local and out-of-town travel necessary to meet the requirements of this contract.

C.1.10 Smithsonian review and approval shall not relieve the Contractor of professional liability for conformance with the Scope of Work. This liability remains solely with the Contractor until construction, fabrication, installation is completed, as-built documents are submitted, and all claims are resolved.

C.1.11 The Contractor must be responsive to NMAH schedules and to the schedules of other SI

Contractors, and must be prepared to coordinate its work in connection with special events that may be taking place at NMAH. The Contractor shall work cooperatively with NMAH staff and other SI Contractors to ensure efficiency and safety.

C.1.12 The Contractor shall participate in progress meetings at NMAH at least once per month or as otherwise mutually agreed upon as necessary.

C.1.13 Second Floor West Wing Exhibitions Pre-Production Drawings review. The Contractor shall review exhibition design documents for Many Voices (provided prior to exercising Priced

Option A.2.3) and meet with NMAH’s internal and external project and design teams to ensure all scope details and arising clarifications are fully understood prior to commencing the production details. Meetings shall take place at NMAH or via video/telephone conference at

NMAH discretion.

C.1.14 Production Schedule. The Contractor shall submit an updated production schedule to

NMAH for its review and approval. The Contractor’s production schedule shall provide a plan of execution for the work with recommended timeframes for each work task in order to provide the completed and tested exhibition ready for public opening by June 7th, 2017. This plan shall encompass open dialogue with a collaborative and iterative process between Contractor, client and exhibition design team. Coordination of exhibition fabricators with the software installation, exhibition design team, and NMAH shall be considered an integral part of this plan.

C.1.15 Quality Control Plan. The Contractor shall submit an updated Quality Control (QC) plan to communicate the contractor’s processes for ensuring the highest quality deliverables throughout the project (production design/setting out, fabrication and installation) to NMAH for its review and approval. The plan shall include a description of Quality Control (QC) methods the contractor will use to identify and remedy defects prior to delivery and a schedule for any NMAH review/input necessary as part of that plan.

C.1.16 Special Conditions: The Contractor’s site measurements of existing conditions are critical prior to fabrication. The gallery space is available for inspection by appointment. The Second

Floor West Wing public spaces were finished as part of a general renovation, including the

Landmark Concourse corridor and Liberty Square. The South and North galleries are closed with temporary walls and locked double doors. The adjacent Taubman Gallery has an exhibition that is under construction by third parties and will not open to the public until June 7th, 2017. In addition, the existing exhibition Within These Walls may be undergoing some upgrades (by others) during the performance period for this contract. Contractor shall provide temporary construction barrier walls and freestanding screens to separate the workspace from the adjacent areas as needed. All workmanship, materials, methods and solutions must be of a professional quality that is demanded at NMAH. All work must comply with the requirements and guidelines set forth in the ADA Accessibility Guidelines for Buildings and Facilities, along with fire, electrical, safety code compliance and security requirements per Attachments A and B

(Landmark Concourse), D and E (American Democracy), H and J (Many Voices), and

Attachment K (General Specifications). All drawings, when produced by the contractor, must be done in metric measure, and in a common scale.

C.1.17 Other Special Conditions: The Contractor provide of all work under this contract in accordance with performance standards as described in the specification, schedules and drawings and in conjunction with the manufactures recommendations.

C.1.18 Installation. The Contractor shall work in collaboration and coordination with the client teams to ensure proper sequenced installation and commissioning of all exhibit components, objects and software. Prior to the installation of the objects, all case displays shall be required to demonstrate full and satisfactory functioning for access, alarms and lighting systems. The following items are included here as requiring early installation and/or special coordination with the Smithsonian:

Franklin Printing Press Attachment D, sheet EX-1-07, EX-8-04

Suffrage Wagon Attachment D, sheet EX-1-08, EX-8-09

Great Historical Clock Attachment D, sheet EX-1-11, EX-8-29 / Case C1503

Bakery Sign Attachment H, sheet EX-1-10, EX-8-18 / Case C2504

Tomato Lady Liberty Attachment H, sheet EX-1-11, EX-8-20 / Case C2603

Border Fence Attachment H, sheet EX-1-11, EX-8-21

Prior to the installation of the multimedia software, all electronic equipment shall be required to demonstrate full and satisfactory functioning.

C.1.19 Supervisory Team. The Contractor shall provide supervisor(s) from their permanent team who are responsible for the on-site installations. While it is acceptable that the Contractor subcontracts out for laborers, the supervisor(s) must be regular employees of the Contractor. The supervisor(s) will be present at NMAH for the duration of the installation. SI’s Office of

Protection Services reserves the right to inspect Contractor’s employees’ suitability records at random, in order to ensure Smithsonian guidelines for security are being met at all times during the performance of the Work.

C.1.20 Coordination and Oversight. Contractor shall oversee and coordinate all tasks and activity required to perform the installation. The Contractor shall coordinate this activity with SI’s COTR, and will ensure compliance with SI’s rules and regulations in effect for installations on museum property. The Contractor shall obtain all necessary permits and permissions, as required, and will coordinate the same with SI.

C.1.21 Training & Manuals. Upon completion of installation and acceptance by NMAH, the

Contractor shall provide one (1) training session on-site at NMAH for approximately two (2)

Museum staff members to demonstrate the proper operation and maintenance of the delivery systems. The Contractor shall also provide three (3) hard copies and a digital copy of an operations manual, which shall include, at a minimum, a detailed explanation of all systems operation, troubleshooting guidelines, owner’s manuals, warranties, and other documentation

C.1.22 Provision of Assets. All assets either supplied by the SI or on behalf of the SI remain the sole property of the SI and must not be used for any other purpose without the expressed permissions in writing by the SI.

C.1.23 Testing. Testing shall be included and identified during key phases, and shall be performed by mutual agreement between the Contractor and the SI. These tests shall confirm the physical Interactives are accessible both physically and intellectually. The delivery of content shall be clear to read and understand, and the take-home messages shall be easily comprehended by the intended target audience.

a. Initial testing of each physical Interactive shall be conducted following approval of the contractors Design/Development drawings. The SI will have a total of not less than 10

(Ten) working days to provide a coordinated response.

b. Production testing of each physical Interactive shall be conducted following sign off of fabrication drawings and prior to the contractor’s fabrication phase. The SI will have a total of not less than 10 (Ten) working days to provide a coordinated response.

c. Field Trials and Run-In period for each Physical Interactive shall be conducted at the end of the fabrication phase prior to site installation. The SI will have a total of not less than 10 (Ten) working days to provide a coordinated response. Final acceptance is contingent upon 10 days of fault-free operation for all Physical Interactives.

All temporary instructional graphics necessary to test, present or inform approvals of the exhibits, to the client team or appointed testing body are to be provided by the Contractor on a temporary basis as part of the submission with all costs included for such (ref. Physical Interactive List in

Attachment E, pages 141-145 and Physical Interactive List in Attachment J, pages 145-149).

C.2 Codes and Standards

C.2.1 The project shall be fabricated and installed in accordance with the applicable codes, standards, design parameters or regulations noted in this or other sections of this RFP. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

C.2.2 Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

C.2.3 Any code, standard, regulation, or specification listed below that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

C.2.4 Contractor’s performance shall conform to the following codes, standards, regulations, etc:

American Disabilities Act (ADA) and all governing local, state, and national codes.

C.2.5 The term construction used herein shall refer to all elements of fabrication and all terms and conditions required for construction work shall also apply to all fabrication services.

C.3 Smithsonian Furnished Equipment

C.3.1 Smithsonian is responsible for providing, at no cost to the Contractor, a renovated gallery and general finishes (excluding carpet installation and wall finishes as noted in exhibit design drawings). This includes upgrading of building systems (HVAC, sprinkler, public safety devices), electrical service and outlets, security CCTV cameras and connection points and related infrastructure, lighting j-boxes and suspended grid ceiling and cable trays for the gallery lighting cable and pathways, and emergency luminaires. Any relocation of the above as noted in the

Gallery and Construction Drawings are specific to the individual gallery spaces and are the responsibility of the Contractor, with coordination with the COTR as necessary (ref. Attachment

A, sheets A-1-01 and E-1-01; Attachment D, sheets A-1-02, E-1-01, E-1-04, M-1-01, and Sc-1-

01; Attachment H, sheets A-1-02, E-1-01, M-1-01, and SC-1-01).

C.3.2 As noted at C.1.2.6, Smithsonian reserves the right to supply the 3M touchscreen equipment listed (or equal) to the fabricator as Government Furnished Equipment (GFE) for installation into appropriate casework (Refer to AV hardware schedule and specifications (ref. the

AV-IT List in Attachment E, pages 20, 26-29, 33, and 51 and the AV-IT List in Attachment J, pages 10, 11, 57, 63, 65, 69, 70, and 74).

C.3.3 As noted at C.1.2.7, Smithsonian reserves the right to produce P1401 (the John Quincy

Addams cane) and P1501 (the model of Mount Vernon) as GFE (ref. Attachment D, sheet EX-5-

11, EX-8-25, and EX-8-29 as well as Attachment E, page 142).

C.3.4 Carpet Tile and Wall Base for American Democracy and Many Voices are provided as

Government Furnished Equipment, as noted on Attachment D drawing EX-1-04 and Attachment

G drawing EX-1-04. Carpet tile and wall base are NOT required for either the Base Bid

Landmark Concourse or the Unpriced Option Liberty Square. The Contractor shall provide all carpet tile and base installation services.

C.3.5 Due to the specific nature and conservation requirements of the objects involved, the

Smithsonian Institution reserves the right to produce all Type BC20 through BC24 (textile and costume) and BC40 through BC43 Object-specific Custom Mounts (paper and original art).

C.3.6 As noted at C.1.2.9, the case back (formerly G.1.3.104) and covering for the light attic access doors (G.1.3.105) for American Democracy case C1306 will be produced under separate contract and installed by the Smithsonian institution; timing to be coordinated with Contractor’s schedule.

C.4. General Descriptions and Specifications

The Smithsonian Institution is seeking offers for this project as described herein and fully detailed in the Documents and Specifications attached as detailed in Section J. All of the requirements which the successful Contractor must meet concerning this project are set forth in detail in the solicitation documents included with this RFP. Upon the receipt and evaluation of Technical

Proposals, Cost Proposals, and Subcontracting Plans---and the subsequent selection of a successful Contractor---the Smithsonian will execute a fixed price contract.

The Work includes, but is not limited to, all work specified in on the drawings and all Divisions of the specifications:

This RFP is intended to provide all Contractors with sufficient information to enable them to prepare and submit offers for technical and cost review and consideration by the Smithsonian

Institution.

This solicitation neither commits the Smithsonian Institution to pay any proposal preparation costs nor obligates the Smithsonian to procure or contract for general construction or any other services. Likewise, this solicitation shall not be construed as authorization to proceed with or be reimbursed for any of the costs for any of the work specified herein.

The Smithsonian may cancel this RFP without prior notice.

C.5 Correlation and Intent

Any omissions in the RFP of such words and phrases as “the Contractor shall”, “the Contractor shall”, “shall be”, “shall consist of”, “in accordance with”, “shall”, “and”, “the”, etc., are intentional. Such words and phrases shall be supplied by implication.

Whenever the words “necessary”, “proper”, or words of like effect are used in the RFP with respect to the extent, conduct, or character of work required, they shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character that is

“necessary” or “proper” under the circumstances, in the opinion of the Contracting Officer. The

Contracting Officer’s judgment in such matters shall be considered final.

Section D - Packaging and Marking

SI-0088 Packaging and Marking

D. Reserved

Section E - Inspection and Acceptance

E.1.1 52.246-4 Inspection of Services. (APR 1996)

E.1.2 52.246-12 Inspection of Construction. (APR 1996)

E.2 52.246-S0038 Smithsonian Institution Inspection and Acceptance (Jun 2000)

Inspection and acceptance may be made on a daily basis on work performed at the job site, by the

Contracting Officers Technical Representative. All work shall be coordinated through the COTR for acceptance of work, payrolls and invoice(s).

E.3 52.246-S0039 Final Inspection and Tests (Jun 2000)

The requirements of the Inspection of Construction clause prescribed in FAR 52.246-12, are supplemented to provide that the Contractor shall give the Contracting Officer at least 10 calendar days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started within 10 calendar days from the date specified in the aforesaid notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.4 52.246-S0057 Inspection

(a) Upon proper notice and during normal working hours, the Smithsonian Institution reserves the right to perform any inspections and tests as deemed necessary to assure that the Contractor is performing in accordance with the terms and specifications as set forth herein.

(b) Inspection may be at the Contractor's place of business or at any location where work is being performed in conjunction with this contract.

(c) Inspection by the Smithsonian Institution shall not relieve the Contractor of responsibility for any or all quality control aspects during the life of the contract. This shall include quality control for items covered by this contract that may be subcontracted.

E.5 52.246-S0058 Acceptance

(a) The supplies and services rendered under this contract will be accepted and approved by the

Contracting Officer or a designated representative thereto. Such approval will indicate acceptability to the Smithsonian Institution of performance in accordance with the terms and conditions of this contract, and will be subject to applicable warranties. The Smithsonian

Institution reserves the right to reject works not conforming to prescribed contract requirements.

(b) Neither the Smithsonian Institution's reviews, approval, or acceptance of services and/or supplies, nor payment for any of the services or supplies required under this contract shall be construed to operate as a waiver of action arising out of the performance of this contract.

Furthermore, the Contractor shall be and remain liable to the Smithsonian Institution in accordance with applicable law for all damages to the Smithsonian Institution caused by the

Contractor's negligent performance of any of the supplies or services furnished under this contract.

(c) Acceptance by the Smithsonian Institution does not relieve the Contractor of responsibility for correction of errors or omissions that may arise after such acceptance if the errors and omissions are clearly a fault in Contractor performance.

Section F - Deliveries or Performance

F.1 52.211-S0025 Commencement, Prosecution, and Completion of Work (Jun 2000)

(a) Definitions.

(1) The Contract Time is the period of time allotted in the Contract Documents for Final

Completion of the Work as defined in this Construction Contract Clause, including authorized extensions thereto. The Contractor shall complete his Work within the Contract Time as stated in the SF 1442, or as modified.

(2) The date of commencement of the Work is the date established in the Notice To Proceed issued by the C.O. Submission by the Contractor of its Performance and Payment Bonds, Preliminary Schedule and all Certificates of Insurance and their approval by the S.I. are conditions precedent to the issuance of the Notice to Proceed. The Contractor shall not commence the Work or store materials or equipment on site until written Notice to Proceed is issued or until the Contractor otherwise receives the written consent of the C.O.

(3) The date of Substantial Completion of the Work or designated portion thereof is the date certified by the COTR when the Work or a designated portion thereof is sufficiently complete, in accordance with the Contract Documents, so the S.I. can fully occupy the Work or designated portion thereof for the use for which it is intended, with all of the Project's parts and systems operable as required by the Contract Documents. Only punch list work and any final cleaning beyond that needed for the S.I.'s full use may remain for Final Completion.

(4) The date of Final Completion of the Work is the date certified by the COTR when the Work is totally complete, to include punch list work and final clean up, in accordance with the Contract

Documents and the S.I. may fully occupy and fully utilize the Work for the use for which it is intended.

(5) If a date or time of completion is included in the Contract, it shall be the Date of Final

Completion as defined in this Construction Contract Clause, including authorized extensions thereto, unless otherwise provided.

(6) The term Day as used in the Contract Documents shall mean calendar day unless otherwise specifically designated. All dates shall mean midnight of the indicated day unless otherwise stipulated.

(b) Progress and Completion.

(1) All time limits stated in the Contract Documents are of the essence of the Contract.

(2) The Contractor shall prosecute the Work diligently to Final Completion.

(c) Delays and Extensions of Time.

(1) The time during which the Contractor is delayed in the performance of the Work, by the acts or omissions of the S.I., the Architect, or their employees or agents, acts of God, unusually severe and abnormal climatic conditions, fires, floods, epidemics, quarantine restrictions, strikes, riots, civil commotion or freight embargoes, or other conditions beyond the Contractor's control and which the Contractor could not reasonably have foreseen and provided against, shall be added to the Contract Time; provided, however, that no claim by the Contractor for an extension of time for delays will be considered unless made in compliance with the requirements of this Article and other provisions of the Contract Documents.

(2) Neither the S.I., nor the Architect shall be obligated or liable to the Contractor for, and the

Contractor hereby expressly waives any claims against the S.I. and the Architect on account of any indirect or direct damages, costs or expenses of any nature which the Contractor, Subcontractors, of Suppliers or any other person may incur as a result of any delays, interference, changes in sequence or the like, which are reasonable, foreseeable, contemplated, or avoidable by the Contractor, arising from or out of any act or omission of the S.I. of the Architect, or their agents, employees, consultants, separate contractors or any governmental representative, it being understood and agreed that the Contractor's sole and exclusive remedy in any such events shall be an extension of the Contract Time, but only as determined in accordance with the provisions of the Contract Documents.

(3) The Contract Time shall be adjusted only for Change Orders pursuant to the Construction

Contract Clause entitled "Changes", excusable delays pursuant to Construction Contract Clause entitled "Delays and Extensions of Time" and Construction Contract Clause entitled

"Smithsonian Institution's Right to Stop or to Suspend the Work". In the event the Contractor requests an extension of the Contract Time, he shall furnish such justification and supporting evidence as the C.O. may deem necessary for a determination of whether the Contractor is entitled to an extension of time under the provisions of the Contract. The burden of proof to substantiate a claim for an extension of the Contract Time shall rest with the Contractor, including evidence that the cause was beyond his control. The C.O. shall base his findings of fact and decision on such justification and supporting evidence and shall advise the Contractor in writing thereof. If the C.O. finds that the Contractor is entitled to any extension of the Contract

Time, the C.O.'s determination of the total number of days' extension shall be based upon the currently approved Progress Schedule and on all data relevant to the extension. Such data will be incorporated into the Progress Schedule in the form of a revision thereto, accomplished in a timely manner. The Contractor acknowledges and agrees that actual delays (due to said changes, suspensions of work or excusable delays) in activities which, according to the Progress Schedule, do not affect the Contract Time, do not have any effect upon the Contract Time and therefore will not be the basis for a change therein. The Contractor acknowledges and agrees that time extensions will be granted only to the extent that excusable delays exceed the available float in the Contractor's Progress Schedule.

(4) Subject to other provisions of the Contract, the Contractor may be entitled to an extension of the Contract Time (but no increase in the Contract Price) for delays arising from unforeseeable causes beyond the control and without the fault or negligence of the Contractor, his

Subcontractors or Suppliers as follows:

(i) Labor disputes and strikes (including strikes affecting transportation), that do, in fact, directly and critically affect the progress of the Work; however, an extension of Contract time on account of an individual labor strike shall not exceed the number of days of said strike;

(ii) Acts of God, tornado, fire, hurricane, blizzard, earthquake, typhoon, or flood that damage completed work or stored materials.

(iii) Abnormal inclement weather; however, the Contract Time will not be extended due to normal inclement weather. The time for performance of this Contract, as stated in the Contract

Documents, includes an allowance for calendar days, which may not be available for construction out-of-doors; for the purposes of the Contract, the Contractor agrees that said number of calendar days per month are to be considered as normal inclement weather. Unless the Contractor can substantiate to the satisfaction of the S.I. that there was greater than normal inclement weather considering the full term of the Contract Time using a ten year average of accumulated record mean values from climatological data compiled by the U.S. Department of Commerce, National

Oceanic and Atmospheric Administration for the locale of the Project and that such alleged greater than…