T1473 Method of Operation.docx

Method of Operation T1473, 25DPP01116 Traffic Signal Controllers and Camera Image Detection Systems - DOT and Statewide May 15, 2025

A Method of Operation, as may be amended from time to time, shall be posted by the Division of Purchase and Property upon award of the Contracts resulting from this Bid Solicitation. The Method of Operation will be posted to the “Attachments” Tab of the Contract’s NJSTART page. The Method of Operation applies to Using Agencies and MUST always be followed.

The Method of Operation will include an award summary which will identify Contractors for each brand/price line awarded.

1.0 Contract Information

Effective Dates: May 15, 2025 to May 14, 2029, with the possibility of up to three (3) one-year extensions, with no single extension exceeding one year.

2.0 Award Summary

Group 1 - Price Lines 1 and 2

Group 2 - Price Lines 7 through 10

Group 3 - Price Lines 11 through 14

Group 4 - Price Lines 15 and 16

Group 5 – Price Lines 17 and 18

Group 6 – Price Lines 19 and 20

Group 7 - Price Lines 21 and 22

Group 8 - Price Lines 23 and 24

Individual Price Lines - Price Lines 25 through 36

Individual Price Lines - Percentage Discount or Mark-Up from the Brand Manufacturer’s Price List/Catalog Pricing - Price Lines 37 through 49

Signal Control Products, LLC

Signal Control Products, LLC

Individual Training Price Lines – Price Lines 50 through 60

3.0 Price Lists – Price Lines 37 through 49 Only:

Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods to be ordered, based solely upon the Using Agency’s needs.

Using Agencies shall select a brand awarded that offers products suitable to meet the Using Agency’s project requirements. Using Agencies shall solicit mini-bid responses from all Contractors awarded the brand selected.

Using Agencies are advised that multiple Contractors may be awarded the same brand. As such, Using Agencies shall solicit mini-bid responses from all Contractors awarded the brand required. The Using Agency shall establish the date and time for all Contractors to respond to the mini-bid request and inform all Contractors of the same. All selected Contractors shall respond to the mini-bid request with a pricing response or a “no bid” response. In response to a request for a mini-bid, Contractors may provide better pricing to the Using Agency than that submitted on the price sheet.

The Using Agency shall utilize the Contractor offering the lowest price for the brand/product required. The Using Agency may bypass the Contractor offering the lowest price for the product required only when that Contractor is not able to provide the requested product, when the Contractor cannot meet its contracted delivery commitment.

At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list and Contract discount or markup, the Using Agency shall determine the final purchase price for each Contract price line item. The Using Agency must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

4.0 Delivery

The Unit is to be completely assembled, serviced and ready for use upon delivery to the Using Agency.

Any parts, controls, materials or attachments, which are standard and/or necessary to form an efficient and complete working unit, as judged by the State, are to be furnished whether specifically mentioned herein or not.

All deliveries shall be made in accordance with the delivery timeframe noted by the Bidder on the State-Supplied Price Sheet. In the event that the delivery days after receipt of order are left blank on the State-Supplied Price Sheet, the delivery timeframe shall default to the delivery timeframes stated in Bid Solicitation Section 5.6.

The Contractor shall deliver the Unit(s) to the Using Agency between the hours of 8:00 a.m. and 3:30 p.m. on regularly scheduled agency workdays. Deliveries outside of these hours shall not be accepted. The Contractor must provide twenty-four (24) hours’ notice (one work day) prior to delivery.

Deliveries shall not be made on the following State observed holidays:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth;

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.