T10 Tampa Gibbons SOW Closed Loop and ACS and Piping Replacement DB 2021 03 23.pdf

DB Contract Statement of Work Tampa Gibbons Closed Loop Side Stream Filtration System, Water Source ACS and Piping Replacement i

Statement of Work for

Design-Build (DB)

Closed Loop Side Stream Filtration System, Water Source ACS and Piping Replacement

November 12, 2019 Updated 1-30-21 Updated 3-23-21

PROJECT IDENTIFICATION

Project Name: Closed Loop Side Stream Filtration System, Water Source ACS and Piping Replacement

Project Number: RFL11409

Region: Southeast Sunbelt Region

Building Name: Sam Gibbons Courthouse (FL0012ZZ)

Building Address: 801 N. Florida Avenue Tampa, FL

Witten by: Greg Medert

Estimate by: Chima Ogbonna ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED®

2.8.3 Fire Protection/Life Safety

2.8.4 OPTION Historic Preservation

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.6 OPTION Electronic Project Management System

2.10.6.1 Overview

2.10.6.2 Purpose

2.10.6.3 Definition

2.10.6.4 Project Documentation

2.10.6.5 Equipment And Training

2.10.6.6 Personnel Requirements

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2.10.6.7 Data Ownership

2.10.6.8 References

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 Document Security

2.12.1 Documents

2.12.2 Identification and Labeling/Marking

2.12.3 Copying from Labeled/Marked Documents

2.12.4 Redacting

2.12.5 Safeguarding and Storage

2.12.6 Dissemination

2.12.7 Destruction

2.12.8 Reporting

2.12.9 Subcontracts

2.13 Record Keeping

2.14 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

3.1.2 Space Programming

3.2 Design Stage

3.2.1 OPTION Design Concept Phase

3.2.2 Design Development (DD) Phase

3.2.3 Construction Documents (CD) Phase

3.3 Construction Stage

3.3.1 Construction Delivery Phase

3.4 Closeout Stage

3.4.1 Final Project Photographs

3.4.2 OPTION Building Preservation Plan (BPP)

3.4.3 DB Contract Closeout

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

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4.5 DB Personnel Security Requirements

4.5.1 Subcontracts

5 APPENDIX A - Owner’s Project Requirements

1 PROJECT DESCRIPTION

This project will design and install a new side stream water filtration system for the entire closed loop cooling system which was recently converted from an open loop condenser water system. The closed loop cooling system provides cooling to all computer room units, elevator machine rooms, transformer rooms and others ancillary spaces through a plate and frame heat exchanger which is connected to the condenser water system. Due to years of inadequate chemical treatment, the piping and air conditioning units serving the basement are clogged and in need of replacement.

1.1 Project Type

This is a repair and alteration project.

1.2 Project Goals and Objectives

GOALS:

To design and install new side stream water filtration system for the entire closed loop cooling system. To replace existing piping and air conditioning units located in the basement. Zero injuries and fatalities.

OBJECTIVES:

To reduce and eliminate the amount of suspended solids in the closed loop water system which is causing strainers and coils to be clogged

1.3 Project Delivery Approach

The project will be a design/build contract.

1.4 Reference Materials

Existing building drawings are available upon request electronically or hard copy at the building.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, Atlanta, Georgia, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Engineer of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for construction costs is $_______ - $________, which does not include the DB Contractor fixed prices for Design Stage services.

2.6 Schedule

Provide an overall project delivery schedule addressing the schedule for all stages of design and construction adhering to following milestones:

Site Visit and Project Familiarization: Upon Contract Award.

35% Design Submission: No later than 21 Calendar Days after Contract Award.

GSA Review: 7 Calendar Days.

65% Design Submission: No later than 35 Calendar Days after Contract Award.

GSA Review: 7 Calendar Days.

95% Design Submission: No later than 50 Calendar Days after Contract Award.

GSA Review: 7 Calendar Days.

100% Final Design Submission: No later than 65 Calendar Days after Contract Award.

Begin Construction: Upon GSA’s issuance of construction Notice to Proceed Project Construction: 120 Calendar Days – includes equipment ordering lead time Project Closeout: Upon completion of Final Construction Inspection Total Estimated Project Time: 185 Days

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

Project manager Engineering designers – mechanical and electrical Construction superintendent Quality control superintendent Project engineer Construction supervisor Safety program coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the government reserves the right to require the DB Contractor to submit a complete written resume for a proposed substitution in order to verify that the substitution is of equal experience.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Building Technologies Technical Reference Guide_FINAL_6.24.11

2.8.1.3 High Performance Green Buildings

To meet the requirements of E.O. 13834 and the Energy Independence and Security Act (EISA) dated May17, 2018, the project must meet the following:

High Performance and Sustainable Buildings Guidance May 17, 2018

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Fire Protection/Life Safety (NOT USED)

2.8.4 Historic Preservation (NOT USED)

2.9 Cost Management

2.9.1 Cost Estimating

This project utilizes a firm fixed price contract for the design and construction services.

The fixed price as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the DB contract.

Before the start of the Design Stage, the DB Contractor and the GSA must agree on DB Contractor breakdowns of the construction budget.

GSA will review the DB Contractor cost estimates to assure that:

Line item breakdowns are correct and consistent.

All design elements are included.

Unit costs are reasonable.

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns.

For the Uniformat level 3 breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the Uniformat level 3 line items. For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The DB Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Upon approval by the GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

Before the start of the Design Concept Phase, the DB Contractor, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget.

The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of the Design Concept Phase, and/or after completion of the Design Development Phase and before beginning work on the construction documents.

With each such update, the DB Contractor shall provide supporting detailed cost estimates. GSA or its consultant will review the DB Contractor cost estimates to assure that:

Line item breakdowns are correct and consistent.

All design elements are included.

Unit costs are reasonable.

Quantity takeoffs are accurate.

Level of detail is appropriate to the phase.

Cost escalation factors are appropriately applied.

Balance of costs among building systems is acceptable.

Balance of core/shell and TI/security costs is acceptable.

Up-to-date scope modifications are reflected.

Formats are correct.

2.9.2 Construction Cost Management

This project utilizes a firm fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

The design is responsive to the GSA program goals, objectives and priorities.

The renovated facility can be efficiently operated and maintained.

The design adequately and efficiently accommodates the space program.

Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

The level of design complexity is consistent with the project’s schedule and budget constraints.

Materials, processes, equipment and labor are appropriate and available.

Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

Building systems are compatible and viable.

Drawings and specifications are complete and thoroughly coordinated among disciplines.

Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

Drawings are coordinated for multiple construction phases, if applicable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction options and unit prices are logical, thoroughly described and understandable.

Construction details are appropriate, complete, thoroughly described and workable.

General requirements items are thorough and properly addressed.

Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

The DB will prepare and submit the design review report with written responses within 14 calendar days after comments due date.

2.10.6 Electronic Project Management System (NOT USED)

Electronic/Print Media

2.10.7 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.10.8 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.10.9 Plans and Specifications

Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

2.11 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the requirements regarding SBU building information in the contract document.

2.12 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.13 Construction General Requirements

The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Design Stage

3.1.1 Site Investigation

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor’s services shall include, but not be limited to, sampling, testing, and any other survey required to complete the design and construction. The DB Contractor shall also furnish all materials and equipment to accomplish this work.

3.1.2 Construction Documents Phase

3.1.2.1 Design Submissions

35% Design Submission

Prepare and submit a 35% Design in accordance with PBS-P100 Construction Document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, equipment selections, cost estimates, and design narrative, including calculations. The Contractor shall provide a heat load analysis to confirm appropriate equipment sizing. A life cycle cost analysis shall be provided for the equipment selection to include lifetime operating costs based on efficiency, reliability and maintainability of equipment, 65% Design Submission

Prepare and submit a 65% Design in accordance with PBS-P100 Construction Document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, cost estimates, and design narrative, including calculations.

95% Design Submission

Prepare and submit a 95% Design in accordance with PBS-P100 Construction Document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and Design Narrative, including calculations.

Provide construction specification in GSA MASTERFORMAT 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

The 95% submission should be essentially the 100% submission minus the GSA review comments.

95% Design Review

Reconcile review comments and provide the GSA with written responses to all comments.

100% Final Design Submission

Prepare and submit Final CD in accordance with PBS-P100 Construction Document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and Design Narrative, including calculations.

Provide a final construction specification, AS LISTED UNDER 95%.

3.2 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction Start Coordination

3.2.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.2.1.2 Construction Administration

3.2.1.2.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

3.2.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.3 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.2.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.2.1.2.8 Inspections and Testing

Develop an overall field inspection and testing plan. (e.g., soil bearing and compaction, concrete strengths, HVAC performance, etc.)

Conduct inspections and tests as required by the construction specifications.

Coordinate with local municipal officials for inspections.

Conduct construction safety (OSHA) inspections as required.

3.2.1.2.9 Clarifications/Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Provisions for use of the GSA share of shared savings will apply if the GSA agrees that additional work to be performed by the DB Contractor as a result of resolution of an RFI is beyond the scope of work upon which the ECW was previously based. See the clause entitled Design-Build Contract Guaranteed Maximum Price with Construction Contingency Allowance.

3.2.1.2.10 DB Contractor As-Built Drawings and Specifications

The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications) to document changes that occur during construction.

3.2.1.2.11 DB Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the

GSA.

3.2.1.2.12 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.2.1.3 Turnover Process

3.2.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.2.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.2.1.3.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications.

3.2.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.2.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.1.3.6 Preparation for Occupancy

Coordinate the planning and scheduling of property management training with the GSA property management staff, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the BDB contract performance specification and the final construction specifications.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 DB Contract Closeout

Resolve all remaining punch-list items.

Submit release of claims.

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

(NOT USED)

4.2 Payment for Construction Delivery Phase Work

Refer to FAR 52.232-5 Payments under Fixed-Price Construction Contracts and FAR 52.232-27 Prompt Payment for Construction Contracts.

4.3 Travel

Unless otherwise indicated in the Scope of Services sections, the DB Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The DB Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.4 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.

4.5 DB Personnel Security Requirements

In the performance of work required under this contract, all DB personnel must present proper identification to gain access to occupied building areas housing federal operations. DB personnel means DB employees and DB subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the Federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

See Contract language for instructions on the processing of credentials.

4.5.1 Subcontracts

The A-E shall incorporate provisions in all applicable DB subcontracts as necessary to ensure compliance with all requirements provided in this DB Personnel Security Requirements section.

5 APPENDIX A - Owner’s Project Requirements

The project shall include but shall not be limited to the following items:

1) Building shall remain operational during construction. Design shall program work to maintain adequate closed loop water supply to all floors above the first floor of the building during occupied and unoccupied hours. The contractor shall phase the work to maintain building operations at all times with shut down of the closed loop cooling system during weekends only with a minimum of three weeks notification to the tenants. Complete shut-down of the condenser water system shall be kept to a minimum.

2) During any shut down of the entire ACS closed loop system during occupied or unoccupied hours, temporary cooling shall be provided to the two computer rooms. See schedule for locations and capacities.

3) The existing total maximum closed loop water flow is 300 gpm. Design and install new packaged side stream filtration and separation system for approximately 20% side stream flow with manual isolation valves, bypass piping and valves. System shall be equal to LAKOS Model TBX or SBX.

4) New side stream filtration system shall be located in the basement telephone room. Filter shall be connected into the main 4” piping riser located in the telephone room. New piping shall be provided with vibration isolation hangers and new filtration system shall be anchored to the basement slab. Packaged side stream filtration system may be required to be supported on a steel support base in order to provide proper slope of blow down piping to adjacent room. Filter shall have flanged bolted connections with removable flanged cover. Cover and filters shall be capable of being removed without disconnecting any piping or supports.

5) New filter shall use a 1 to 5 micron reusable and washable stainless steel filter media.

6) Install new differential pressure transducer across the new side stream filtration system.

7) The new differential pressure transducer shall be tied into the existing BAS to indicate real time pressure drop across the filter. New programming shall include recommended service notification as well as a high limit alarm setting when pressure drop across the filter is exceeded. For any new controls provided as part of the project: provide all integration, configuration, and programming required in order to provide a complete and fully functional system. After work is complete, verify proper communication of all new B.A.S. points with existing GSA physical server, existing BAS Building Console, existing GSA laptop computer (and Raptor programming software), and existing JACE's.

8) Design and install new system, including electrical, controls, etc. for a complete and operational system.

9) Design and install new manual valves to allow for the complete bypass and or isolation of the basement piping loop. As a time saving option, these valves shall be allowed to be installed prior to completion of the design in order that the basement loop piping demolition can begin immediately upon construction notice to proceed.

10) Remove existing clogged piping within the basement and install all new copper piping from the riser in the basement to all listed ACS units to be replaced. Existing hangers shall be allowed to be reused if in good condition.

11) Remove existing non-working air conditioning units ACS-1, 2, and 3 located in the 16th and 17th floor transfer in the elevator machine rooms for the Judge’s, freight and prisoner elevators.

Design and install new ACS units to replace existing units. Provide and install all new ancillary piping accessories including but not limited to strainers, balance valves, isolation valves, pressure and temperature gauges, and air bleed devices.

12) Remove existing non-working air conditioning units ACS-6, 7, 8, 9, 10, 11, 12, 13 and 14 located in the basement pump room, telephone room, three transformer vault rooms, and switchgear room. Design and install new ACS units to replace existing units. Excluding units 10 and 11 these shall include any necessary piping for future installation. Contractor shall provide shut off valves, caps any maintain proper flow throughout the system. Provide and install all new ancillary piping accessories including but not limited to strainers, balance valves, isolation valves, pressure and temperature gauges, and air bleed devices.

13) NOTE: ACS units 6, 7, 8, 9, 10, and 11 are located in power company transformer vaults which may be classified as a hazardous space and may require special permits for hazardous and confined space.

14) Electrical panel for connection to new side stream electrical service is located in the adjacent domestic booster pump room.

15) Coordinate voltages of each ACS with existing electrical service feed to each, voltages vary.

16) Run new blow down and drain piping to existing well grate in the domestic booster pump room.

Piping shall be run as to not obstruct walking and service areas.

17) Core drill all existing solid concrete walls as necessary for new electrical and drain piping.

18) Existing piping core drills through existing walls shall be allowed to be reused if adequate in size.

19) Provide fire stopping of all new and existing wall piping penetrations to be reused.

20) Provide certified test and balance report of all new ACS units and side stream filtration system.

21) Provide Autocad as-builts upon completion of project.

22) The contractor shall contact Tampa Electric Co and include any costs related to the power company requirements and supervision.

23) Include all necessary protection of transformers, switchgear, and any other equipment during construction to provide a safe working space.

24) Safety working around this equipment is a top priority. The design shall include a work plan stamped and approved by a Certified Industrial Hygienist experienced in work with high voltage.