T0731 22DPP00700 Bid Amendment 1.pdf

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

December 21, 2021

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 22DPP00700

T0731 Roadside Maintenance Herbicides and Insecticides – Statewide - Rebid

Revised Quote Submission Due Date: January 12, 2022 (2:00 p.m. Eastern Time)

Quote Submission Due Date: January 7, 2022 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

• Please be advised that the Quote Submission Due Date has been revised to January 12, 2022.

• This Bid Amendment includes answers to questions.

• Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T0731 21DPP00700 Revised Bid Solicitation 12.21.21”.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00700 T0731 Roadside Maintenance Herbicides and Insecticides – Statewide - Rebid

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

# Bid Solicitation Section Reference Question (Bolded) and Answer

1 When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed?

It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

2 Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

4 Is a Vendor {Bidder} required to provide specification data sheets for all equivalent brands bid that are not listed as an approved brand?

Yes; Vendors {Bidders} shall submit with its Quote Specification data sheets for all equivalent brands bid. The specification data sheets must document that its product bid meets or exceeds the requirements of the Bid Solicitation specifications.

# Bid Solicitation Section Reference Question (Bolded) and Answer

5 Section 2.3 “Blanket P.O. Specific

Definitions/Acronyms

Section 3.2 “Group 1

– Herbicides and

Insecticides – EPA Registered Products”

Section 4.4.3.3

“Specification Data Sheets”

9.0 State of New

Jersey Standard

Terms and Conditions

What changes have been made from the original bid that was due on September 30th, 2021? Was there additional submittals added for the bid or were any of the bid sheets changed?

Since the original bid for T0731 that had a bid opening date of September 30th, 2021 (Bid Solicitation #21DPP00647), minor revisions to the Bid Solicitation have been made including, but not limited to, the following:

Section 2.3 of the Bid Solicitation, “Blanket P.O. Specific Definitions/Acronyms”

- the term “Equivalent Brands” has been replaced with “Equivalent Products”, and as such, where the term “Equivalent Brand(s)” appeared in the original 21DPP00647 Bid Solicitation is now replaced with “Equivalent Product(s)” in the current 22DPP00700 Bid Solicitation.

Section 3.2 of the Bid Solicitation, “Group 1 – Herbicides and Insecticides – EPA Registered Products” - the product named “Element 3A” was added as an approved product for Price Line 17, “Herbicide for Control of Woody Plants:

Triclopyr: 3,5,6-trichloro-2-pyridinyloxyacetic acid, triethylamine salt.”

Section 4.4.3.3 “Specification Data Sheets” was updated, please refer to the Bid Solicitation, Section 4.4.3.3.

State of New Jersey Standard Terms and Conditions, Section 3.11 “Executive Order No. 271 (Murphy)” has been added.

Vendors {Bidders} are cautioned that the revisions noted above may not be inclusive of all revisions to Bid Solicitation #21DPP00647.

Vendors {Bidders} should review the current Bid Solicitation for all information, specifications, instructions, terms and conditions included with and pertinent to Bid Solicitation #22DPP00700.