T0210 Bid Amendment 3 5.6.24.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

May 6, 2024

To: All Interested Bidders

Re: Bid Solicitation # 24DPP00973 Bid Solicitation T0210 Reflective Sheeting - Statewide

Quote Opening Date: April 16, 2024 (2:00 p.m. Eastern Time) REVISED Quote Opening Date: May 3, 2024 (2:00 p.m. Eastern Time) REVISED Quote Opening Date: May 29, 2024 (2:00 p.m. Eastern Time) REVISED Quote Opening Date: June 14, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· Answers to questions from the Electronic Question and Answer Period that concluded on March 25, 2024;

· Revisions to the Bid Solicitation (from Part 1 and Part 2 of the Bid Amendment); and

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T0210 Revised Bid Solicitation 5.6.2024”.

· Revisions to the State-Supplied Price Sheet (from Part 2 of the Bid Amendment).

· Please note that for all additions, deletions, clarifications and modifications to the State-Supplied Price Sheet, please refer to the Revised State-Supplied Price Sheet titled “T0210 Revised State-Supplied Price Sheet 5.6.2024”.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #24DPP00973 Bid Solicitation T0210 Reflective Sheeting - Statewide

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: As stated in Bid Solicitation Section 2.2, “Exceptions to the State of NJ Standard Terms and Conditions (SSTC): "Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested change(s)." Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Answer: Yes; Bidders are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 3.21.

Bid Solicitation Section 3.21 states: “The Bidder shall submit with its Quote the Specification Conformance Form. By submitting this form, the Bidders certifies that all items offered in response to this Bid Solicitation conform to the requirements set forth in the Bid Solicitation.” Please see the attachment titled ‘T0210 Specification Conformance Certification’ under the Attachments tab of the Bid Solicitation.

Answer: This question does not apply to this procurement. This question was answered as part of T2761 Bid Amendment #3 under Bid Solicitation #24DPP00965 (Non-OEM Automotive Parts and Accessories for Light Duty Vehicles) in NJSTART.

Answer: The Bike Trail Symbol is no longer required by DOT. As such, all references to the Bike Trail Symbol have been removed from the Bid Solicitation and State-Supplied Price Sheet.

Please refer to Part 2 of this Bid Amendment for detailed revisions to the Bid Solicitation and State-Supplied Price Sheet.

Answer: Yes.

Please refer to Part 2 of this Bid Amendment for detailed revisions to the State-Supplied Price Sheet.

Statement: Line 12 - RS-20 White (Roll-Up Material)

The Vendor did not ask a question pertaining to this.

The question below has been paraphrased in the interest of clarity and readability:

Question: For Price Line 13, is roll up material required?

Answer: Yes.

Statement: Line 14 - RS-24 Orange (Roll-Up Material)

The Vendor did not ask a question pertaining to this.

Question: For Group 6, are you looking for 3M 3940 Series?

Answer: Yes, this would fall under Type VIII Sheeting, Price Lines 15-17.

The question below has been paraphrased in the interest of clarity and readability:

Question: Group 7, TYPE IX Sheeting being discontinued by 3M before the end of September 2024. Type XI sheeting is the replacement (which you request in Group 8). Should we bid for the Type XI material since Type IX is being discontinued?

Answer: Bidders must bid Type IX for this Group.

The question below has been paraphrased in the interest of clarity and readability:

Question: Group 13 TYPE IX has already been discontinued by Avery Dennison. What material should we bid?

Answer: Bidders must bid Type IX for this Group.

The question below has been paraphrased in the interest of clarity and readability:

Question: For Group 25, what material is required? What specifications, manufacturer, model number?

Answer: Group 25 has been deleted from the Bid Solicitation and State-Supplied Price Sheet in its entirety.

Please refer to Part 2 of this Bid Amendment for detailed revisions to the Bid Solicitation and State-Supplied Price Sheet.

Answer: The reference to Type IIIA has been removed from the State-Supplied Price Sheet for Price Lines 7 and 8.

Please refer to Part 2 of this Bid Amendment for detailed revisions to the State-Supplied Price Sheet.

Question: For Group 7, can we bid our Type XI products in place of the Type IX, as it meets the specification?

Answer: No. Bidders must bid Type IX for this Group.

Question: For Group 1, Price Line 4, can you please provide additional information on what product this is in reference to?

Answer: Price Line 4 (Type I Sheeting, Removable as per ASTM D4956) is no longer required by DOT. As such, all references to Price Line 4 have been removed the Bid Solicitation and State-Supplied Price Sheet.

Please refer to Part 2 of this Bid Amendment for detailed revisions to the Bid Solicitation and State-Supplied Price Sheet.

Part 2 - Additional Revisions to the Bid Solicitation

Note: These Bid Solicitation and State-Supplied Price Sheet revisions correspond with the revisions referenced in the Questions and Answers above.

Section Reference Revision

Group 1 now consists of Price Lines 1, 2 and 3 only.

Bidders shall not provide a Quote for Price Line 4 in Group 1.

In Bid Solicitation Sections 8.9.2, 8.16, the price lines within Group 1 have been revised as follows:

Sections 1.1, 3.36, and 8.9.2:

Section 8.16:

· One award for Group 1 (sum of Price Lines 1 through 3)

Price Line 7 Commodity Description now reads: “Type III Sheeting, as per ASTM D4956.”

Price Line 8 Commodity Description now reads: “Type III Sheeting, Colors as per ASTM D4956.”

‘Roll-Up Sign Material’.

Price Line 12 Commodity Description now reads: “Type VI Sheeting, Roll-Up Sign Material, White as per ASTM D4956.”

Price Line 13 Commodity Description now reads: “Type VI Sheeting, Roll-Up Sign Material, Colors as per ASTM D4956.”

Price Line 14 Commodity Description now reads: “Type VI Sheeting, Roll-Up Sign Material, Fluorescent Colors as per ASTM D4956.”

Group 23 now consists of Price Lines 57, 58, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74 & 75 only.

Bidders shall not provide a Quote for Price Line 59 in Group 23.

In Bid Solicitation Sections 8.9.2, 8.16, the price lines within Group 23 have been revised as follows:

Sections 1.1, 3.36, and 8.9.2:

· One award for Group 23 (sum of Price Lines 57, 58, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74 & 75)

Bidders shall not provide a Quote for Group 25, Price Lines 83 through 85.

In Bid Solicitation Sections 1.1, 8.9.2, 8.16, all references to Group 25, Price lines 83 through 85, have been deleted in their entirety and revised as follows:

Sections 1.1, 3.36, and 8.9.2:

This Bid Solicitation and State-Supplied Price Sheet contains twenty-fourfive (245) Groups and 825 price lines, which are itemized as follows:

The State intends to make awards as follows:

For Groups 1 through 245, the State intends to make one (1) award per Group.

Section 3.36:

Step 3 – For the price lines that comprise Groups 1 through 245, the Bidder shall insert a firm, fixed price in U.S. dollars in the “Unit Price” field on the State-Supplied Price Sheet. The Unit price bid must include any freight/shipping/handling costs.

For Groups 1 through 245, Bidders must bid on all price lines contained within each Group in order to be considered a responsive Bidder for the Group. If a Bidder does not bid on all price lines within the Group, its Quote will be considered non-responsive for the Group that price line is part of. If a Bidder leaves the “Unit Price” field blank, it shall be considered that the Bidder provided no Quote for that price line item.

A Bidder is not required to bid on all Groups on the State-Supplied Price Sheet in order to be considered responsive.

Unit Prices may be offered on the State Supplied Price Sheet up to five (5) decimal places to the right of the decimal point. Price sheet formatting will automatically round Unit Prices containing more than five (5) decimal places to the right of the decimal point so as not to exceed this limit.

· One award for Group 25 (sum of Price Lines 83 through 85) image1.png