T0164 QA BidAmendment 1.docx
DOCX document 76 KB Posted
- Attached to
- T0164, Dishwashing Compounds Auto Machine Detergent with Dispensing and Maintenance Services
- Solicitation number
- 16DPP00043
- Issued by
- Mercer County, New Jersey
About this file
This document is Bid Amendment #1 to a Request for Proposals (RFP) issued by the New Jersey Department of the Treasury, Division of Purchase and Property, for Dishwashing Compounds - Auto Machine Detergent with Dispensing and Maintenance Services under Bid Solicitation #16DPP00043. The RFP solicits proposals for the provision of dishwashing compounds, dispensing equipment, and related maintenance and repair services. Proposals are due on October 26, 2016 by 2:00 pm ET. The contract will be awarded on a per-line item basis, with no group awards. The current vendor does not charge for emergency maintenance and repair services.
The RFP provides guidance on pricing, including that vendors can offer any one or more of the requested packaging configurations (4/1 gallon, 5 gallon, 15 gallon) for items 2-5, and that the state will not provide volume estimates for the different packaging options. The state may test the closed-loop dispensing system as part of the sample testing process. The RFP also addresses questions related to the current contract, including current vendor information and pricing, which can be obtained through an Open Public Records Act request.
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Other files
| File | Type | Posted |
|---|---|---|
| T0164 16DPP00043 Price Sheet~1.xlsx | XLSX spreadsheet | |
| T0164 Offer and Acceptance Page.pdf | ||
| T0164Cooperative Purchase Form.pdf | ||
| T0164 SubcontractorUtilizationPlan.pdf | ||
| T0164 16DPP00043 RFP~1.doc | DOC document | |
| T0164 Vendor Checklist.pdf | ||
| T0164 Bidders Data Sheet.pdf |
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Text version
State of New Jersey
| DEPARTMENT OF THE TREASURY | |||
| CHRIS CHRISTIE | DIVISION OF PURCHASE AND PROPERTY | FORD M. SCUDDER | |
| Governor | PROCUREMENT BUREAU | State Treasurer | |
| 33 WEST STATE STREET | |||
| P. O. BOX 230 | |||
| KIM GUADAGNO | TRENTON, NEW JERSEY 08625-0230 JIGNASA DESAI-MCCLEARY | ||
| Lt. Governor https://www.njstart.gov Director |
October 12, 2016
To: All Interested Vendors {Bidders}
Re: Bid Solicitation {RFP} # 16DPP00043 T-0164 Dishwashing Compounds - Auto Machine Detergent with Dispensing and Maintenance Services
Quote {Proposal} Submission Due Date: October 26, 2016 (2:00 p.m. ET)
Bid Amendment {Addendum} #1
The following constitutes Bid Amendment {Addendum} #1 to the above referenced Bid Solicitation {RFP}:
· This Bid Amendment {Addendum} includes answers to questions.
· It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation {RFP} and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation {RFP} as set forth in all Bid Amendments {Addenda}.
All other instructions, terms, and conditions of the Bid Solicitation {RFP} shall remain the same.
T-0164 Dishwashing Compounds - Auto Machine Detergent with Dispensing and Maintenance Services Bid Solicitation {RFP} Number: 16DPP00043 Answers to Questions
Note: Some of the questions have been paraphrased in the interest of readability and clarity. Each question is referenced by the appropriate Bid Solicitation {RFP} page number(s) and section where applicable.
| # |
| Page # |
| RFP Section Reference |
| Question (Bolded) and Answer |
| 1 |
| 5 |
| Section 1.2 |
| Question: Are you able to provide who the current vendor is as well as the current pricing? |
Answer: Please refer to Section 1.2 (Background) of the Bid Solicitation {RFP} which states in part “Vendors {Bidders} interested in the current Blanket PO {Contract} specifications and pricing information may review the current Blanket PO {Contract} at http://www.state.nj.us/treasury/purchase/pricelists.shtml and are cautioned that the new Bid Solicitation {RFP} addresses current requirements.”
A copy of the bid tabulation from the last procurement may be obtained by submitting an official request through OPRA (Open Public Records Act) at: http://www.state.nj.us/treasury/administration/grau/index.html
| 2 |
| 22, 46 |
| Sections 3.2.6, 4.4.5.2 and Price Sheet |
| Question: Is line 6 on the price page, requesting one price for hourly maintenance, or is it requesting a price for standard business hours, and another price for non-standard business hours? |
Answer: The State is requesting an hourly rate for emergency repair services. As per Section 3.2.6 (A) of the Bid Solicitation {RFP}, emergency maintenance and repair services must be performed during business hours of 7:00 a.m. to 4:00 p.m. EST seven (7) days a week, including State holidays.
As per Section 3.2.6 D, Price Line 6 is for emergency maintenance and repair. All other maintenance and repair service is considered regular maintenance and shall be at no cost to the State.
Please refer to Section 4.4.5.2 Price Sheet/Schedule Attachment Instructions which states in part “Vendors {Bidders} bidding on any of the Price Lines (1 through 5) must also provide a price for Price Line 6: Emergency Maintenance and Repair Services.
a. Price Line 6 will not be part of the Bid Solicitation {RFP} evaluation and the cost will not be factored into the Vendors {Bidders} overall bid price.
b. Price Line 6 will be awarded to all Vendors {Bidders} who are awarded any of the Price Lines 1 through 5.
| 3 |
| 33 |
| Section 3.11 |
| Question: Does the current vendor charge for Maintenance and Repair Service calls? If so, what is the charge? There is no cumulative expenditure shown for this line on the solicitation, pg 33. |
Answer: The current Vendor {Contractor} does not charge for Emergency Maintenance and Repair Service.
| 4 |
| 6 |
| Section 1.2.1 |
| Question: On page 6, 1.2.1 Notable changes since the last bid solicitation (RFP)/Blanket PO (Contract), b. "Price lines will be awarded individually on a per line basis. There will be NO group awards." It is in the state's best interest to award lines 1, 2, 4 and 6 as group. All of these products are used on the dishmachine. If you the state awards these items to different companies, your customers will have difficulties getting service as the company who provides the rinse will blame the results issues on the company that has the detergent award, and vice versa. |
Answer: This Bid Solicitation {RFP} requests Quotes {Proposals} for dishwashing compounds with dispensers and dispenser service. If the Using Agency encounters an issue with the performance of the dishwashing compounds (encapsulated and/or liquid) or the dispenser used for the dishwashing compound, the Vendor {Contractor} awarded that Price Line will be contacted to perform maintenance.
Price Line 6 does not require a dispenser.
| 5 |
| 22,46 |
| Sections 3.2.6, 4.4.5.2 and Price Sheet |
| Question: Regarding line 6, on the price page, Ecolab includes all service calls, regular, emergency and holiday, at no charge as long as the customer purchases Ecolab chemicals. Ecolab will not allow other service companies to service companies [sic] to service Ecolab equipment, due to liability issues. What is the state�s intent with Line 6 on this bid? |
Answer: Please see answer to question #2 above. Please refer to Sections 3.2.6 and 4.4.5.2 of the Bid Solicitation {RFP}.
| 6 |
| 46 |
| Section 4.4.5.2.and Price Sheet |
| Question: Is the vendor required to offer Items 2-5 in all of the listed packaging configurations: 4/1 gallon, 5 gallon and 15 gallon? |
Answer: No, the Vendor {Contractor} can offer any one or more of these packaging configurations.
For Price Lines 2 through 5, the Vendor {Contractor} must submit pricing Per Gallon as indicated in the requested unit of measure for each of these Price Lines on the Price Sheet.
| 7 |
| - |
| - |
| Question: If the vendor is required to offer all three packaging configurations, will DPP provide volume estimates for each packaging configuration since there are significant cost differences between the packaging configurations? |
Answer: Please see answer to question #6 above.
| 8 |
| 18, 20, and 45 |
| Sections 3.2.2, 3.2.4 and 4.4.3.3.1 |
| Question: Does DPP intend to test the closed loop system to endure that the container completely evacuates? |
Answer: The Vendor {Bidder} is expected to provide a functioning closed-loop system as indicated in Sections 3.2.2 (F) and 3.2.4 (I) of the Bid Solicitation {RFP}. As per Section 4.4.3.3.1, if requested by the State, the Vendor {Bidder} must submit samples to the State within five (5) business days of the request, in which case part of the sample testing may include testing of the closed loop system.
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