T-400 Appendix A Overhaul_PWS_29Mar24.pdf

Appendix A

PR Number: FD20302401351 PWS Form Rev 4: 15 DEC 2022 i

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

PR NO: FD20302401351 DATE: 25 March 2024

AF CONTRACT NO: XXXXX-X

PERFORMANCE WORK STATEMENT (PWS)

TYPE OF WORK: Overhaul of T400 Reduction Gearbox (RGB) and Compressor

TABLE OF CONTENTS

PREtaFACE SHEET ...................................................................................................................... iii REVISION SHEET ....................................................................................................................... iv

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.3. REPORTING REQUIREMENTS

1.4. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.5. SPECIAL TOOLS AND TEST EQUIPMENT

1.6. PRECIOUS METALS RECOVERY PROGRAM

1.7. NUCLEAR HARDNESS REQUIREMENTS

1.8. PARTS CONTROL PROGRAM

1.9. OZONE DEPLETING SUBSTANCES

1.10. TECHNICAL ORDER MAINTENANCE

1.11. CONTRACTOR EMPLOYEES

1.12. SAFETY AND HEALTH STATEMENT

1.13. CONTRACTOR MANPOWER REPORTING

1.14. SURGE

SECTION 2 DESCRIPTION OF WORK

2.1. GENERAL

2.2. SPECIFIC WORK REQUIREMENTS

2.3. DELIVERY SCHEDULE

SECTION 3 APPLICABLE DOCUMENTS

3.1. APPLICABLE TECHNICAL ORDERS

3.2. OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

3.3. CONTRACTOR DOCUMENTS

SECTION 4 GOVERNMENT PROPERTY

4.1. GOVERNMENT PROPERTY

ii

4.2. DISPOSITION OF GOVERNMENT PROPERTY

4.3. OTHER

SECTION 5 SERVICE SUMMARY

5.1. SERVICE SUMMARY

SECTION 6 CONSUMABLE PARTS REPLACEMENT REQUIREMENTS

6.1. 100% CONSUMABLE PART REPLACEMENT REQUIREMENTS

SECTION 7 SUPPLY CHAIN RISK MANAGEMENT (SCRM)

7.1. GENERAL

7.2. CONTINUITY OF OPERATION (COOP)

7.3. FOREIGN INFLUENCE

7.4. CYBERSECURITY

iii

PREFACE SHEET

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

LINE

ITEM

NUMBER

NOUN NATIONAL

STOCK

NUMBER

PART

NUMBER

NATIONAL

STOCK

NUMBER

PART

NUMBER

0001 GEARBOX ASSEMBLY,

REDUCTION 2840-01-410-6740 3118660-01 2840-01-410-6740 3118660-01

0002 COMPRESSOR,AIRCRAFT 2840-01-170-9876 3101714-01 2840-01-170-9876 3101714-01

iv

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS). The superseded pages should be retained as a record.

NOTE: The portion of the text of this document affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.1.1. The following definitions are applicable to this PWS:

a. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a Government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA). The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

b. Consumable Part: Piece parts that are not typically reused during the overhaul or overhaul process.

c. Defect: A characteristic that does not conform to the specified requirements.

d. End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for Government storage and issue.

End items may contain one or more Shop Replaceable Unit (SRUs). End items are also referred to as Line Replaceable Units (LRUs). End items covered by work under this PWS are listed on the preface sheet.

e. Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s ability to complete the work in accordance with (IAW) the contract, applicable technical orders, and other guidance required by this PWS.

f. Overhaul: The process of significantly or completely disassembling an item to its individual components; reworking, rehabilitating, or replacing worn or damaged components; reassembly; and test such that the item is returned to its original life expectancy (i.e. reliability), or nearly so.

g. Pre-Award Survey (PAS): A conference to allow the contracting officer to evaluate the capability of a prospective Contractor to accomplish the requirements of procurement action prior to Contract award.

h. Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

i. Product Quality Deficiency: Any defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

j. Product Quality Deficiency Report (PQDR): The SF 368 form or format used to record and transmit product quality deficiency data.

k. Recoverable Component: Accountable, non-expendable part or sub-assembly of an end item. Also referred to as a Shop Replaceable Unit (SRU). SRUs may be re-installed in an end item after inspection/overhaul and deemed serviceable.

If applicable to the scope of this SOW, SRUs will be listed on the preface sheet.

l. Overhaul: An end item overhaul is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the specified inspection criteria.

Overhaul consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seals, gaskets, etc.) exposed during overhaul, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end items, and final inspection (e.g. safety wiring, painting, affixing decals) IAW the applicable publication and approved test documentation.

m. Report of Discrepancy (ROD) form SF 364 is used to report shipping and packaging discrepancies such as material damage due to shipping, supply documentation errors, misdirected material, shortage of material, incorrect item technical markings, and if the wrong item was received.

n. Re-usable Component: Non-accountable, expendable part or assembly that may be re-installed in an end item after inspection/overhaul and deemed serviceable.

o. Serviceable: An item is considered serviceable if it is capable of meeting the functional and test requirements for which designed or modified as established by the applicable technical documents in SECTION 3.

p. Special Tooling (ST): Special tooling refers to all specialized jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids and replacements designed for a specific project and cannot be used otherwise without substantial modification or alteration. Some Technical Orders generically refer to this tooling as support equipment.

q. Special Test Equipment (STE): STE consists of interconnected/interdependent items or equipment assemblies, including standard or general purpose items or components, brought together to become a new functional entity for special test purposes. They are single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in the direct performance of contract maintenance. It does not include consumable property, special tooling, buildings, materiel, special test facilities (except foundations and similar improvements necessary for installing special test equipment, plant equipment items, or similar capital items used for general plant testing purposes). Some Technical Orders generically refer to this test equipment as support equipment.

r. Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of Government equipment. Technical orders contain approved process and piece part information that must be followed to ensure the item retains its qualification status.

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.2.1. A Pre-Award Survey (PAS) shall be required but may be waived by the Government at the time of award.

1.2.2. At the time of the PAS the prospective Contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) IAW contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective Contractor for this procurement action.

a. Provide data to include Contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how Contractor and subcontractor facilities will fulfill the Government’s requirements.

b. Prior to PAS, the prospective Contractor shall provide a list of all ST/STE required and shall comply with the requirements detailed in paragraph 1.6.

c. Prior to PAS, the prospective Contractor shall provide a test plan for each end item as specified in the preface sheet. The test plan shall include all testing required by the applicable acceptance test procedure and will detail how the testing will be accomplished utilizing the prospective Contractor’s STE.

d. The prospective Contractor shall provide the above to the PCO via email in the form of a word processing document or spreadsheet, viewable by Microsoft Office programs.

1.3. REPORTING REQUIREMENTS

1.3.1. Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423).

1.3.2. In addition, the Contractor shall maintain for five years a document package containing the following documentation for each end item produced:

a. Maintenance Data Sheet

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item overhauled

1.4. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.4.1. The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.4.2. When a Deficiency Report is received for an end item overhauled under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.4.3. The Contractor shall report any shipping or packaging discrepancies with received Government furnished material, for the work accomplished as outlined in this PWS, to the ACO using a Report of Discrepancy (ROD), SF Form 364, with concurrence of DCMA quality reviewer (if different from ACO) on the form or attached documentation.

Discrepancies to be reported via the ROD are limited to material damage due to shipping, supply documentation errors, misdirected material, shortage of material, incorrect item technical markings, and if the wrong item was received. Proof of discrepancy must accompany the SF364 (i.e. labeled photo’s, invoices, etc.). Other discrepancies must be reported via the Contract Request Form, refer to Paragraph 2.2.7.

1.4.4. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.4.5. The Contractor shall support quality assurance reviews to be conducted at the site of overhaul at the request of the Government throughout the contract period.

1.4.6. The Contractor shall support a quality acceptance review by the DCMA representative at the site of work as specified in this PWS for each end item worked under the terms of this contract.

1.4.7. Requests for deviation/waiver shall be submitted to the PCO through the ACO using the Request for Variance (RFV) DD Form 1694. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval.

Requests shall include the contract number, NSN, and part number (P/N) of the end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation waiver, justification for deviation/waiver, and proposed corrective action taken.

1.5. SPECIAL TOOLS AND TEST EQUIPMENT

1.5.1. The ST/STE required to accomplish the scope of work to be completed on end items under this contract are listed in the specified overhaul technical documents listed in SECTION 3 of this PWS. If the equipment specified in the applicable technical documentation are not designated as Government furnished in this contract, the Contractor is responsible for furnishing part number identical or substitute ST/STE from commercial sources.

1.5.2. If the Contractor intends to substitute ST/STE, a list of the proposed substitute ST/STE shall be provided to the PCO with the proposal for review by the cognizant engineering authority prior to award, or if held, during the PAS conference., The Contractor shall demonstrate that suitable substitute ST/STE can be acquired and meets the standards stipulated in the technical data by the following actions:

a. Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the ST/STE required to perform the tasks.

b. Explaining the capabilities of substitute ST/STE to ensure that it is adequate to perform the specified testing requirements.

c. Defining how substitute ST/STE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.5.3. The equipment shall be in possession of the Contractor prior to the IPE team visit.

1.5.4. The Contractor shall show documentation certifying the accuracy of all calibrated ST/STE to the ACO prior to work performed as outlined in this PWS.

1.5.5. Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated ST/STE is made available to the ACO prior to work being performed. The Contractor shall ensure ST/STE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each ST/STE item as follows:

a. ST/STE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and Was data

g. Facsimile of the current stamped calibration sticker affixed to ST/STE item

h. Verification of full performance compliance IAW this PWS for ST/STE items not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.6. PRECIOUS METALS RECOVERY PROGRAM

1.6.1. The Precious Metals Recovery Program is not applicable to this PWS. The handling and control of precious metals shall be IAW AFI 23-101, Air Force Materiel Management, if necessary.

1.7. NUCLEAR HARDNESS REQUIREMENTS

1.7.1. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.8. PARTS CONTROL PROGRAM

1.8.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS.

1.8.2. The Contractor shall establish the parts control program for each end item from the PREFACE SHEET using technical documentation specified in SECTION 3, consisting of the applicable Illustrated Parts Breakdown (IPB) TO or Government engineer approved OEM parts list, hereafter referred to as the Government approved parts list.

1.8.3. Approval from the PCO is required for the Contractor to use any parts not contained in the Government approved parts list. Requests to deviate from the Government approved parts lists must be submitted via the RFV Form 1694 to the PCO who will forward the request to the cognizant engineering activity. The Contractor shall otherwise maintain configuration of items worked under the scope of this contract as identified in the Government approved parts list or this PWS. If Government provided technical data is utilized, the Contractor shall notify the PCO via the RFV Form 1694 of any configuration discrepancies noted between the applicable IPB, engineering drawings, and the current configuration of the end item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for configuration deviations prior to implementation.

1.8.4. The IPB shall serve as the current configuration baseline for an end item or system unless otherwise stated in this PWS.

1.8.5. The Contractor shall only use replacement parts purchased directly from the end item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the Contractor shall request permission to utilize an alternate source via the RFV DD Form 1694. Use of surplus material should be considered a last resort option, and the Contractor shall provide documentation with surplus material requests showing unsuccessful efforts to obtain parts from the OEM or DLA. The cognizant engineering authority shall provide written authorization via the PCO for any deviations from the aforementioned sources and/or approval or disapproval of surplus material.

1.8.6. The Contractor shall keep records to allow traceability of sourcing of replacement parts for each end item overhauled by serial number. These records shall be furnished for inspection upon Government request.

1.8.7. The Contractor shall be required to perform work as specified by this PWS for all end items unless written disposition instructions are provided by the PCO through the ACO. Requests for condemnation shall be submitted by the Contractor in writing via the Contract Request Form process (refer to Paragraph 2.2.7), signed by the ACO then submitted to the PCO for review and processing.

1.9. OZONE DEPLETING SUBSTANCES

1.9.1. This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of this contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the engineering or technical data specified by this PWS. The Contractor shall immediately identify the substitute in writing to the PCO when a substitute has been determined.

1.10. TECHNICAL ORDER MAINTENANCE

1.10.1. If Government provided technical data is used to accomplish the work specified in this PWS, the Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to TO 00- 5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management.

1.10.2. In the event of a TO change during the contract, the Contractor shall evaluate the impact of the change on the Contractor’s performance. The Contractor shall consider the impact of this change on costs, schedules, and any other pertinent factors. The Contractor shall provide a written evaluation, along with specific justification/applicable data documenting the impact on the Contractor’s performance, to the PCO within ten (10) business days after receipt of the change. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.11. CONTRACTOR EMPLOYEES

1.11.1. Contractor employees shall identify themselves by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12. SAFETY AND HEALTH STATEMENT

1.12.1. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

The contractor shall notify the PCO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contractor, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to overhaul/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.12.2. If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the PCO.

1.13. CONTRACTOR MANPOWER REPORTING

1.13.1. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov <https:www.sam.gov/>

1.13.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do <https??www.fsd.gov/fsd-gov/home.do>).

*Reporting Period: Contractors are required to input data by 31 October of each year.

1.13.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.13.4. User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba

1.14. SURGE

1.14.1. In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes the surge CLIN:

The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan. A CDRL and DID are associated with the surge requirement. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

a. The Contractor will maintain a certain level of safety stock of components to draw from to perform additional overhauls.

b. Add additional shifts to increase production within the Contractor and with suppliers.

http://www.sam.gov/ https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba

c. The Contractor will work with the various manufacturing sites and their supply chains to expedite production. The contractor will be notified in advance of, and be given the opportunity to negotiate, any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.14.2. Surge plans have four basic phases (assessment, execution, sustainment, and exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

1.14.3. Contractors will provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

SECTION 2 DESCRIPTION OF WORK

2.1. GENERAL

2.1.1. The work performed under this contract is to overhaul the end item(s) specified in the PREFACE SHEET of this PWS. The work shall be accomplished IAW documents specified in SECTION 3. In the event that a situation develops where these instructions conflict with the documents listed in SECTION 3, this PWS shall take precedence. The work encompasses the functional test, disassembly, cleaning, inspection, rehabilitation, re-assembly, testing, and finishing actions required to return the end item to a like-new (or nearly so) condition.

2.1.2. When a particular end item (recipient end item) is constrained for lack of materials that are not and will not be immediately available, the Contractor may request via the Contract Request Form process (refer to Paragraph 2.2.7) authorization to remove components or subassemblies from other inducted assets (the donor) prior to full disassembly in order to expedite the overhaul process. Component removal requests shall be subject to review and approval/disapproval by the cognizant engineering activity. Such component removal actions should only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any component removal actions from donor items unless such action shall satisfy all material requirements for the recipient end item. The Contractor shall not remove any material from serviceable units.

At the Contractor’s expense, the Contractor shall replace all removed donor subassemblies with new subassemblies and all component parts with new component parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any components or subassemblies from any donor items. The Contractor shall not condemn donor end items or subassemblies.

SCHLUETER, BRETT D NH-04 USAF AFMC 423 SCMS/GUEAB

This section is to be completed by the engineer

SCHLUETER, BRETT D NH-04 USAF AFMC 423 SCMS/GUEAB

IF OVERHAUL:

The work performed under this contract is to overhaul the end item(s) specified in the PREFACE SHEET of this PWS. The work shall be accomplished IAW documents specified in SECTION 3. In the event that a situation develops where these instructions conflict with the documents listed in SECTION 3, this PWS shall take precedence. The work encompasses the disassembly, cleaning, inspection, rehabilitation, re-assembly, testing, and finishing actions required to return the end item to a like-new (or nearly so) condition.�

2.2. SPECIFIC WORK REQUIREMENTS

2.2.1. Basic overhaul requirements. The end item shall be disassembled, cleaned, components inspected, assembled, and tested according to the applicable technical documents. If any component part does not meet inspection requirements as specified in the applicable technical documents, or if there is any doubt as to its serviceability or longevity, the Contractor shall replace the component if it cannot be restored to the original life expectancy, or nearly so. The Contractor is advised to include the cost of replacing a percentage of re-usable and recoverable components, as identified above, in their overhaul cost proposal. Certain parts shall be replaced one hundred percent (100%) of the time during each overhaul event and are specified in SECTION 6. The pricing for these items shall be included in the overhaul cost.

a. If the Contractor desires to replace or modify an existing overhaul process with a Contractor developed process, the Contractor shall submit to the PCO a completed RFV DD Form 1694 containing all technical data or other information related to the proposed change for review and approval by the cognizant engineering authority. The Contractor must receive written authorization from the cognizant engineering authority via the PCO prior to making any process changes or modifications.

2.2.2. Over and Above shall only be considered for missing components or for components damaged due to causes unrelated to the normal use of the end item necessary to return the item to a like-new condition as specified in this PWS.

a. Over and above requests shall be submitted by the Contractor using the Contract Request Form, refer to Paragraph 2.2.7. Proposals for over and above costs shall be submitted at the same time as the request.

b. Identification of shipping discrepancies per Paragraph 1.5.3 must be revealed within two (2) business days after the asset is removed from the shipping container and reported to the PCO through the ACO in the form of a ROD Form

SF 364.

c. Approval from the PCO shall be obtained prior to performing any over and above work. The Government shall be the sole authority to determine whether over and above is appropriate.

d. Permanently and legibly mark each overhauled end item with the Contractor’s CAGE and date of overhaul. This identification shall be permanently affixed to the end item by stamp, stencil, or similar means. Refer to latest version of MIL- STD-130 for additional marking requirements.

2.2.3. Quality Acceptance and Processing.

a. Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the overhaul site. Quality acceptance documentation for each end item shall be maintained by the Contractor as part of the item document package.

b. Each end item identified as serviceable shall be delivered to the Government defect free.

c. Following quality acceptance by DCMA, the Contractor shall notify the Supply Planner (SP) in writing of the completion of overhaul process. Within one

(1) business day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the SP. The Receiving Report shall include the carrier and tracking number.

2.2.4. Shipping Documentation.

a. The Contractor shall ensure the appropriate tag is attached to each serviceable end item generated.

i. Serviceable tags/labels are DD 1574/1574-1 (Yellow)

ii. Unserviceable (overhaulable) tags/labels are DD 1577-2/1577-3 (Green)

iii. Unserviceable (condemned) tags/labels are DD 1577/1577-1 (Red)

iv. Suspended tags/labels are DD 1575/1575-1 (Brown)

b. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

c. Items overhauled as a result of a quality deficiency shall be shipped at the Contractor’s expense.

2.2.5. The Contractor is required to comply with all CAVAF requirements identified in the CDRLS and attachments to the contract. Additionally, upon completion of the remanufacture, the contractor is required to print the DD1348-1A (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable overhauled asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).

2.2.6. The Contractor shall use the Contract Request Form attached to this document when requesting condemnation, component removal, or over and above. Adequate justification shall be provided along with the required supporting documentation noted on page two of the form for each kind of request. When completed and coordinated by DCMA representative, the Contractor shall submit the form to the PCO through the ACO for Government review. The Contractor shall not perform any work in accordance with submitted requests until written authorization from the cognizant engineering authority via the PCO is received.

2.3. DELIVERY SCHEDULE

2.3.1. One hundred percent (100%) of end items listed in the preface sheet shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the delivery schedule.

SECTION 3 APPLICABLE DOCUMENTS

3.1. APPLICABLE TECHNICAL ORDERS

3.1.1. Specific Technical Orders

PART NUMBER OVERHAUL

MANUAL/TO

NUMBER

TITLE/REVISION AND/OR OTHER

DIRECTIVES (AFTO FORM 252)

3118660-01/3101714-01 2-1-111 Service Process Operation Procedures 2J-T400-6-2 Depot Maintenance 2J-T400-4 Illustrated Parts Breakdown 44B-1-122 Maintenance of Aeronautical Antifriction

Bearings

3.1.2. General Technical Orders

TO NUMBER DATE TITLE

00-5-1 25 JAN 2021 AF TECHNICAL ORDER SYSTEM

00-5-3 11 AUG 2021 AF TECHNICAL ORDER LIFE CYCLE

MANAGEMENT

00-35D-54 15 APR 2021 USAF DEFICIENCY REPORTING,

INVESTIGATION AND RESOLUTION

3.2. OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

NOTE: These publications are for information purposes only.

3.2.1. Air Force Manuals

DOCUMENT NUMBER DATE TITLE

AFI 23-101 21 OCT 2020 AIR FORCE MATERIAL

MANAGEMENT

AFMAN 23-122 26 OCT 2020 MATERIEL MANAGEMENT

PROCEDURES

3.2.2. DoD/Air Force Forms

FORM NUMBER TITLE

SF 364 REPORT OF DISCREPANCY

SF 368 PRODUCT QUALITY DEFICIENCY REPORT

DD250 MATERIAL INSPECTION AND RECEIVING REPORT

DD1348-1A ISSUE RELEASE/RECEIPT DOCUMENT

DD1574

DD1574-1

SERVICEABLE TAG – MATERIEL

SERVICEABLE LABEL – MATERIEL

DD1577-2

DD1577-3

UNSERVICEABLE (OVERHAULABLE) TAG – MATERIEL

UNSERVICEABLE (OVERHAULABLE) LABEL –

MATERIEL

DD1577

DD1577-1

UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1575

DD1575-1

SUSPENDED TAG – MATERIEL

SUSPENDED LABEL – MATERIEL

DD1694

AFMC FORM 158

REQUEST FOR VARIANCE (RFV)

PACKAGING REQUIREMENTS

3.3. CONTRACTOR DOCUMENTS

PART NUMBER DRAWING

NUMBER

TITLE AND DATE

N/A N/A N/A

SECTION 4 GOVERNMENT PROPERTY

4.1. GOVERNMENT PROPERTY

4.1.1. The Contractor shall furnish all material, support equipment, special tools, special test equipment, and services. Government Furnished Equipment (GFE) will not be provided.

4.2. DISPOSITION OF GOVERNMENT PROPERTY

4.2.1. These instructions apply to all Government owned property. Within ninety (90) business days prior to contract expiration, the Contractor shall submit a letter to the managing property administrator requesting disposition instructions in the transfer of Government furnished property (GFP). A list identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value shall be submitted through the ACO to the property administrator for disposition instructions.

4.2.2. If a follow-on contract is being awarded or is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and/or follow-on contract.

4.2.3. The Contractor shall comply with preservation, packaging, and packing instructions as specified in the basic contract and/or on the AFMC Form 158, Packaging Requirements.

4.3. OTHER

4.3.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

4.3.2. The Contractor shall not transfer GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the property administrator through the PCO.

4.3.3. The Government reserves the right to withdraw any GFP in possession of the Contractor to supply other urgent USAF requirements. If any item so removed by the Government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

SECTION 5 SERVICE SUMMARY

5.1. SERVICE SUMMARY

5.1.1. Contractor performance shall be measured and assessed using the Performance Objectives listed in Table 5-1. The Contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. In the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance if such correction is possible. The Contractor shall immediately take corrective action IAW the performance threshold(s). In cases where the Contractor fails to implement corrective action, The PCO will take appropriate measures:

5.1.2. Service Summary (SS) Requirements. The Contractor shall ensure the performance objectives and thresholds are achieved as identified in Table 5-1.

5.1.3. Performance Objectives and Thresholds. The Contractor shall achieve performance thresholds identified in Table 5-1.

NOTE: The SP, DCMA Quality Assurance Representative (QAR), and PCO will exercise surveillance over the performance thresholds. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

5.1.4. Surveillance Methods. The Contractor shall support the SP, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspections of Process or Output

b. Random Sampling of Recurring Service Output

c. One Hundred Percent (100%) Inspection of Output

d. Customer Observations or Complain

NOTE 1: The method of surveillance may include one or more of the methods specified above.

NOTE 2: The Government will use the methods contained in the Surveillance Plan to evaluate the Contractor’s performance for the listed program objectives. The SP, DCMA QAR, and/or PCO will monitor Contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

Table 5-1: SERVICE SUMMARY TABLE

Performance Objective Reference /

Paragraph (Para.)

Performance Threshold

SS-1 Quality Product:

Each end-item identified as serviceable shall be delivered to the Government defect free.

PWS para. 2.2.4 100% of end-items delivered shall be defect free.

SS-2 Delivery Performance:

The Contractor shall meet the contract delivery schedule.

PWS Para. 2.3 100% of end-items shall be delivered IAW the contractual delivery schedule.

SS-3 End Item Identification and Marking:

Permanently mark each overhauled end item with the Contractor’s CAGE and date of overhaul

PWS Para. 2.2.3 100% of end-items shall be marked IAW MIL-STD -130

5.1.5. Contractor Performance Evaluation. The Contractor shall be aware that the evaluation of performance will occur when the SP evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

a. SS-1: The Contractor’s failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal rating under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under FAR 52.246-4, Inspection of Services – Fixed Price.

b. SS-2: The Contractor’s failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal rating under the CPAR and remedies as allowed under FAR 52.246-4, Inspection of Services – Fixed Price.

c. SS-3: The Contractor’s failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal rating under the CPAR and remedies as allowed under FAR 52.246-4, Inspection of Services – Fixed Price.

SECTION 6 CONSUMABLE PARTS REPLACEMENT REQUIREMENTS

6.1. 100% CONSUMABLE PART REPLACEMENT REQUIREMENTS

6.1.1. At a minimum, these consumable parts shall be replaced at one hundred percent (100%) during overhaul with new parts. Other components shall be replaced/overhauled IAW procedures in applicable technical documents in SECTION 3.

END ITEM:

NSN: 0000-00-000-0000 P/N: 0000

REPLACEMENT PARTS:

PART NUMBER NOUN

0000 NOUN

SECTION 7 SUPPLY CHAIN RISK MANAGEMENT (SCRM)

7.1. GENERAL

7.1.1. The contractor shall identify, asses, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force’s supply chain through the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive material cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor’s SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall SCRM approach, the Contractor shall establish, document and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts.

The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor’s supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action plan.

7.2. CONTINUITY OF OPERATION (COOP)

7.2.1. Contractor shall include a SCRM plan detailing the offeror’s supply chain risk management approach, providing specific emphasis on the risks associated with a.)

Continuity of Operations b.) Foreign Influence and c.) Cybersecurity. The contractor shall detail the specific supply chain risk (listed below) and provide a management and mitigation plan identifying how the offeror will ensure Supply Chain Risk Management is effective over the life of the contract.

7.2.1.1 The contractor will develop and/or updated a Continuity of Operations Plan (COOP), also known as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-made disruptions to mission essential operations and provide hat to the U.S. Government. The COOP will address disruptions caused by:

a. natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and

b. man-made causes (cyber-attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.).

7.2.1.2 The plan will explain:

a. how work will continue

b. ability to use and/or augment the current workforce,

c. ability to overhaul/restore key infrastructure (machinery, computers, logistics etc.)

d. how to communicate with and inform the US Government and others in the supply chain.

7.2.2. Contractor shall provide essential records management for personnel working on U.S. government contracts. Records will be accessible to key members of the organization. Contractor shall ensure continuous records management support (training, etc.) despite any change in personnel.

7.2.3. If applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023, DFARS 252.237-7024, and other applicable references as necessary. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours.

7.3. FOREIGN INFLUENCE

7.3.1. The contractor shall disclose any Foreign Ownership, Control or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each DD254.

7.3.2. The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

7.3.3. Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S.

Department (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Questions must be directed to the U.S. Department of State’s Directive of Defense Trade Controls.

7.3.4. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The Prime contractor will manage work distribution to ensure there are no Organization Conflict of Interest (OCI) considerations. Contractor may add subcontractors to their team only after notification to the Procuring Contracting Officer (PCO) and Contracting Officer Representative (COR).

7.3.5. Foreign Disclosure: Foreign Disclosure Restrictions do/do not apply.

7.4. CYBERSECURITY

7.4.1. The contractor shall develop and implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. The contractor shall conduct early and continuous monitoring throughout the contract to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The contractor's plan shall:

a. make specific reference to those aspects of the National Institute of Standards and Technology Special Publication (NIST SP) 800-161, “Supply Chain Risk Management Practices for Federal Information Systems and Organizations” that represent the contractor's implemented processes and practices

b. include a description of how the contractor shall protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations

c. inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to contractor’s digital information and parts and components and

d. make specific reference to those aspects of NIST SP 800-53 that represent the processes and practices the contractor will implement. The plan and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

7.4.2. The Contractor and any subcontractors shall provide to the government a system security plan (or extract thereof) and any associated plans of action developed to satisfy the adequate security requirements of DFARS 252.204-7012, and in accordance with NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits. The contractor shall {develop, update} an incident-handling capability plan that utilizes guidance provided in NIST SP 800-61 revision 2, Computer Security Incident Handling Guide, consisting of:

1. incident response policy and plan,

2. procedures for performing incident handling and reporting,

3. guidelines for communicating with outside parties regarding incidents,

4. incident team structure and staffing model,

5. relationships and lines of communication between the incident response team and other groups, both internal and external,

6. services the incident response team should provide, and

7. staffing and training the incident response team.

7.4.3. Any incident reported to Defense Industrial Base Cybersecurity Program (https:\\dibnet.dod.mil) shall also be reported to the responsible contracting officer within 72 hours.