T-27-02 Dive Trailer - ITB.pdf

L E G A L N O T I C E

INVITATION to BID

The Town of Brookfield (the Town) invites all interested parties to submit sealed bids on the following:

Bid Item: Dive Team Operations Trailer

Bid Number: T-27-02

Bid Due Date: Friday, August 21st, 2026

Bid Due Time: 11:00 AM

The full description and specifications of items being requested are stated on the next pages.

Pre-Bid Meeting: No pre-bid meeting is required or scheduled.

Bid Bond: Is not required.

Payment & Performance Bond: Is not required.

Bid Copies: only one (1) hardcopy bid is required.

Sealed Proposals must be delivered no later than the date and time stated above, and must be marked and addressed to the following:

Purchasing Manager T-27-02 Dive Team Trailer

Town of Brookfield 100 Pocono Road

Brookfield

CT 06804

Tel: 203-775-7323

Email: purchasing@brookfieldct.gov

The Town bears no responsibility for misdirected envelopes that are incompletely labeled. Such misdirected envelopes may be declared late and not considered. Faxed or e-mailed proposals will not be accepted, unless otherwise instructed.

The sealed Proposals will be publicly opened and read aloud at the closing time and date stated above.

It is understood and agreed that should a bid/proposal be accepted, the detailed bid specifications in this document, including the instructions to bidders and the general terms and conditions, as well as the submitted bid/proposal shall all automatically by this reference become part of the purchase order, contract, agreement or addendum to any contract agreed upon.

mailto:purchasing@brookfieldct.gov

SPECIFICATIONS

The Town of Brookfield Police Department (the Town) is soliciting sealed bids from qualified vendors to supply a complete, new, turnkey enclosed Dive Team Operations Trailer.

These specifications define the minimum required configuration and are intended to provide all prospective vendors with a common technical baseline.

Color requirement – notwithstanding any color depicted or identified in any reference quotation, the trailer shall be finished as follows: exterior – black; finished interior walls and ceiling – white; cabinetry – black; and wheels

– black aluminum with black lug nuts. All exterior components and finishes shall be coordinated to provide a uniform black appearance unless otherwise specifically noted in these specifications.

1. GENERAL TRAILER CONFIGURATION

1.1 One (1) new enclosed bumper-pull specialty operations trailer, nominally 8.5 feet wide x 20 feet long, with nominal 7.5-foot interior height.

1.2 Tandem-axle configuration with two (2) 6,000lb rated axles.

1.3 Trailer shall be furnished as a complete, operational, turnkey unit. All components, mounting hardware, wiring, controls, trim, fasteners and incidental materials necessary for the specified systems shall be included.

1.4 Exterior color: Black.

1.5 Finished interior color, including screwless aluminum wall and ceiling surfaces: White. Cabinetry shall be black. Exceptions: where a component's functional material or code requirement necessitates another finish.

1.6 Exterior trim shall be black or coordinated with the black exterior unless otherwise specifically stated.

2. FRAME AND STRUCTURAL CONSTRUCTION

2.1 All-tube aluminum construction.

2.2 Nominal 5-inch main frame construction for the full 20-foot trailer length.

2.3 Extended triple tongue.

2.4 Spread-axle spacing.

2.5 Standard ground clearance.

2.6 Aluminum floor crossmembers at maximum 16 inches on center across nominal 8.5-foot width.

2.7 Aluminum curb-side wall framing at maximum 16 inches on center, nominal 1 inch x 1.5 inch members, for

7.5-foot wall height.

2.8 Aluminum road-side wall framing at maximum 16 inches on center, nominal 1 inch x 1.5 inch members, for

7.5-foot wall height.

2.9 Aluminum roof crossmembers at maximum 16 inches on center, nominal 1 inch x 3 inch members across nominal 8.5-foot width.

2.10 Flat floor design and flat aluminum front design.

2.11 One pair of frame-protection bogey wheels.

3. AXLES, SUSPENSION, WHEELS AND TIRES

3.1 Two (2) 6,000lb torsion axles with electric brakes and EZ-lube type hubs or approved equivalent serviceable hub system.

3.2 Four (4) ST235/80R16 Load Range E radial trailer tires, eight-lug configuration.

3.3 Four (4) black aluminum wheels with black lug nuts.

3.4 One (1) matching ST235/80R16 Load Range E radial spare tire mounted on a matching black aluminum eight-lug wheel with black lug nuts.

3.5 All running gear shall be appropriately rated for the completed trailer's GVWR and installed payload.

4. TONGUE, COUPLER, JACKS AND TOW CONNECTION

4.1 A-frame 2-5/16 inch ball coupler rated not less than 21,000 lb.

4.2 One pair of properly rated safety chains.

4.3 Electric tongue jack rated not less than 3,500 lb.

4.4 Two (2) pairs / four (4) total 24-inch scissor-type stabilizer jacks rated not less than 5,000 lb each.

4.5 Standard seven-way bumper-pull tow-vehicle electrical plug.

5. EXTERIOR BODY AND ROOF

5.1 Exterior aluminum skin thickness: minimum .040 inch.

5.2 Exterior body color: Black.

5.3 Four (4) polished aluminum fenderettes or equivalent durable wheel-opening protection.

5.4 24-inch aluminum tread plate gravel guard with J-rail or equivalent protective termination.

5.5 One-piece aluminum roof.

5.6 Walk-on roof construction with minimum 3/8-inch plywood roof decking/support as applicable to manufacturer construction method.

5.7 Front cast corners, top-radius trim, front vertical trim, rear vertical trim and rear header trim shall provide a finished weather-resistant installation; visible trim shall coordinate with the required black exterior where commercially available.

5.8 Upper aluminum rub rail, nominal 4 inches, full trailer length.

5.9 Lower aluminum rub rail, nominal 7 inches, full trailer length.

5.10 Required DOT conspicuity tape and all required legal lighting/reflectors.

6. EXTERIOR DOT LIGHTING

6.1 LED clearance/marker lighting shall meet all applicable DOT requirements.

6.2 Minimum four (4) lower amber LED clearance lights and four (4) upper amber LED clearance lights.

6.3 Minimum two (2) lower red LED clearance lights and seven (7) upper red LED clearance lights.

6.4 One pair of red LED tail lamps and one 12V license plate lamp.

7. REAR RAMP DOOR

7.1 Full-width premium rear ramp door, nominal 8.5 feet wide x 7.5 feet high, aluminum construction.

7.2 Continuous aluminum hinge.

7.3 Ramp shall be rated for not less than 2,400 lb maximum concentrated/load rating and 4,000 lb vehicle load rating, or manufacturer equivalent meeting or exceeding these capacities.

7.4 Ramp door exterior shall be black to match trailer.

7.5 Ramp flooring shall be black coin-pattern TPO or equivalent durable non-slip resilient flooring.

7.6 Aluminum bar-lock type door latch with stainless-steel locking hasps suitable for securing the ramp door.

7.7 Black coin-pattern TPO transition flap, approximately 16 inches long and full trailer width.

8. PERSONNEL ENTRANCE AND ACCESS

8.1 One (1) approximately 32 inch x 78 inch flush-lock personnel entrance door.

8.2 Entrance door shall include a tinted window.

8.3 Entrance door shall include a gas-assist shock/hold-open device.

8.4 One (1) approximately 32-inch slide-in/out non-slip grid aluminum step.

9. VENTILATION, LP AND ROOF PROVISIONS

9.1 One pair of two-way side ventilation devices or equivalent.

9.2 One (1) 12V powered roof exhaust fan with remote control and smoke-colored cover, MaxxFan Standard or approved equivalent.

9.3 Two (2) 20 lb LP cylinders with RV-style tray and secure mounting brackets.

9.4 Roof-mounted antenna rail, nominal 3 inch x 3 inch Z-rail, approximately 12 feet long.

9.5 One exterior-access display compartment with weather-resistant baggage-style door, nominal opening approximately 60 inches x 40 inches for 50” smart tv/monitor display on articulating arm.

10. INTERIOR FINISHES AND INSULATION

10.1 Nominal interior height: 7.5 feet.

10.2 Screwless aluminum interior ceiling, finished WHITE.

10.3 Screwless aluminum interior walls, finished WHITE.

10.4 Black coin-pattern TPO flooring throughout the primary interior floor area.

10.5 Ceiling insulation: fiberglass batt or equivalent, minimum R-11.

10.6 Wall insulation: minimum 1-inch closed-cell insulation, minimum R-6.5.

11. DIVE GEAR STORAGE AND CABINETRY

11.1 One lower furnace cabinet, nominal 28 inches wide x 18 inches high x 28 inches deep.

11.2 Two (2) heavy-duty aluminum wet-suit/dive-gear storage cabinets, each nominally 36 inches wide x 96 inches high x 24 inches deep, with expanded-metal ventilated sides and door.

11.3 Cabinetry shall be black.

11.4 Eight (8) two-prong coat hooks.

11.5 In-floor battery box sized to accommodate three (3) batteries.

11.6 Approximately 12 linear feet of aluminum bench seating with integral storage; no cushions and no backrest.

11.7 Eight (8) wall-mounted cylinder brackets sized for approximately 7.25-inch-diameter SCBA/SCUBA cylinders.

11.8 Approximately 12 linear feet of upper aluminum cabinetry, nominal 18 inches high x 14 inches deep, with integrated strip lighting.

11.9 Approximately 4 linear feet of lower aluminum cabinetry, nominal 39.25 inches high x 24 inches deep, with adjustable shelf and doors.

11.10 Approximately 4 linear feet of aluminum countertop over lower cabinetry.

11.11 One (1) flip-up aluminum work surface, nominal 72 inches wide x 24 inches deep.

12. DRAINAGE, SHELVING AND CYLINDER STORAGE

12.1 Three (3) 3-inch through-floor PVC drains with stainless-steel strainers.

12.2 One full-height storage shelving assembly, nominal 72 inches wide x 24 inches deep, with aluminum tube support walls and four shelves, each having an approximately 2-inch retaining lip.

12.3 Two (2) exterior-access cylinder storage compartments, each capable of storing six (6) approximately 7.25-inch-diameter cylinders; each compartment nominally 56 inches wide x 40 inches high x 30 inches deep.

12.4 Each exterior-access cylinder compartment shall include a weather-resistant access door with gas shocks, aluminum tread-plate door surface and aluminum countertop/top surface.

12.5 Four (4) adjustable cargo nets, approximately 72 inches, with approximately 3 inch x 3 inch openings, cam locks and snap hooks.

12.6 Six (6) recessed D-rings rated not less than 5,000 lb.

12.7 Sixteen (16) surface-mounted rope rings rated not less than 500 lb.

13. SAFETY EQUIPMENT

13.1 One (1) 2.5 lb BC-rated fire extinguisher.

13.2 One (1) LP gas detector.

13.3 One (1) smoke detector.

14. 120V/12V ELECTRICAL SYSTEM

14.1 50-amp, 120V-only breaker/distribution system with 60-amp converter and integrated 12V fuse panel, Inteli-

Power type or approved equivalent.

14.2 50-amp shore-power inlet with minimum 25-foot shore cord.

14.3 Fourteen (14) interior 120V, 15A receptacles, white.

14.4 Two (2) exterior 120V, 15A GFCI-protected receptacles, white.

14.5 Three (3) 100Ah lithium batteries.

14.6 Manual 12V master power cut-off switch.

14.7 All electrical equipment shall be properly protected, labeled, secured and installed in accordance with applicable codes and accepted trailer/RV electrical practices.

14.8 Electrical Pass-Through Access Compartment: Provide an accessible pass-through compartment allowing electrical, communication, and data wiring to be routed between the trailer’s concealed wall/ceiling cavities and the interior, allowing for future wiring additions, removal, or servicing without disassembling finished wall panels.

14.9 Customer-Supplied Mobile Radio: Install one (1) customer-supplied public safety mobile radio, including mounting, power connection, antenna installation, antenna cable routing, and all necessary installation hardware. Final radio and antenna locations shall be coordinated with the Town prior to installation.

15. HVAC AND HEATING

15.1 Two (2) roof-mounted air-conditioning units with heat pumps, minimum 15,000 BTU each, black exterior shrouds where available.

15.2 Each air-conditioning unit shall include a soft-start/easy-start system.

15.3 White wall thermostat/control as applicable.

15.4 One (1) ducted LP furnace, minimum 35,000 BTU.

16. INTERIOR AND EXTERIOR WORK LIGHTING

16.1 Seven (7) rectangular 12V LED interior ceiling/surface lights, approximately 14 inches.

16.2 One pair of 12V three-way wall switches for interior lighting control.

16.3 Six (6) high-output 12V LED exterior scene lights, low profile, non-recessed, approximately 14 inches x 2.5 inches.

16.4 Three (3) 12V on/off wall switches for scene/exterior lighting as required.

16.5 Three (3) 12V LED dome/compartment lights with integrated switches.

17. EMERGENCY WARNING LIGHTING

17.1 Ten (10) tri-color RED/BLUE/WHITE 12V LED emergency warning lights, white light wired to also function as scene lighting, Whelen or approved equivalent.

17.2 Emergency warning lights shall be controlled through one dedicated circuit from the tow vehicle or equivalent interface approved by the Town.

17.3 All emergency lighting installation shall include required wiring, weatherproof connections, mounting hardware, controls and integration necessary for complete operation.

18. AWNING

18.1 One (1) approximately 17-foot electrically operated 12V awning, Lippert Solera or approved equivalent.

18.2 Awning hardware shall be black; fabric shall be black or approved equivalent coordinated with trailer appearance as approved by the Town

18.3 Awning shall include integrated LED light strip.

18.4 Dedicated 12V awning wall switch and associated lighting switch/control.

19. COMMAND / DISPLAY EQUIPMENT

19.1 Two (2) 32-inch smart televisions/displays with swivel mounts.

19.2 One (1) 50-inch smart television/display with articulating mount.

19.3 Mounts shall be securely attached to structural backing appropriate for mobile service.

19.4 Provide necessary power receptacles and wiring provisions for the specified displays.

20. AUXILIARY WIRING AND GRAPHICS

20.1 Provide approximately 60 feet of 12V TEW 14/2 stub/auxiliary wiring for future or designated equipment connections.

20.2 Provide complete exterior lettering/decals/graphics on all four sides. Final layout, markings, colors and department identification shall be approved by the Town prior to production.

20.3 Graphics shall be compatible with and designed for the required black exterior.

21. BIDDER / COMPLETION REQUIREMENTS

21.1 The bidder shall identify any proposed deviation from these specifications in writing. Silence shall be interpreted as full compliance.

21.2 Where a brand/model is identified, it establishes the desired type, quality, capacity or performance. An approved equivalent may be proposed unless the Town's final bid documents state otherwise.

21.3 Any proposed equivalent shall be identified by manufacturer and model and shall include sufficient technical documentation to demonstrate compliance.

21.4 The completed trailer shall be delivered to Brookfield, CT 06804 fully assembled, wired, tested and ready for service, except for owner-installed equipment expressly excluded by the final bid documents.

21.5 All equipment shall be new unless specifically authorized otherwise by the Town.

21.6 Vendor shall provide applicable manufacturer's warranties, operating manuals, electrical documentation and component documentation at delivery.

21.7 Final component placement and interior layout shall be coordinated with and approved by the Town prior to fabrication where field/layout dimensions require confirmation.

Instructions to Bidders and General Terms and Conditions

The terms Bidders/Proposers, Bids/Proposals, Projects and Specifications shall all be used generically and equally between Invitation to Bid (ITB), Requests for Proposals (RFP), Qualifications (RFQ) or Information (RFI). The Town of Brookfield (Town) shall be used generically and equally to include the Brookfield Public School District and the Board of Education.

1. BID SUBMISSIONS: Submit bid proposals to the Purchasing Agent in a sealed envelope plainly marked with the bid number to identify this particular proposal no later than the date and time advertised. The town assumes no responsibility for misdirected proposals, either externally or internally, that have incomplete information on the exterior envelope and such misdirected envelopes may, at the Town’s discretion, be declared late and not considered.

The following items, where required, shall be submitted for a bid to be considered complete:

• Appendix A – Bid Form

• Appendix B – Bidder Information and References

• Appendix C – Executed Hold Harmless Agreement

• Appendix D – Certificate of Insurance

• Bid Bond, if required

• Supporting documentation of firm’s qualifications, as needed

2. WITHDRAWAL OF BID: Bidders may withdraw their bids/proposals at any time prior to the bid closing date and time.

No bids shall be withdrawn or cancelled for a period of sixty (60) days after the bid closing date and time. The successful bidder shall not withdraw, cancel or modify their proposal.

3. SPECIFICATIONS: The specifications listed are to be interpreted as meaning the minimum acceptable by the Town.

Bidders are requested to submit quotes on the basis of these specifications. Alternative bids, providing a broader scope and/or services than requested in these specifications may receive consideration providing such equipment and/or services are clearly noted and explained in writing in the bid proposal and will be, at the sole discretion of the Town, in the best interest of the Town.

4. QUOTATION LIMITATION: Bidders shall offer only one price for each line item. If an ‘or equivalent’ item is to be bid, the Bidder is to select the brand and model that meets or exceeds the specified item, and submit their bid for that item, and include all supporting documentation with the bid proposal.

5. BID OPENING: Bids shall be opened in public at the stated closing date and time. Bidders may be present at the bid opening. All submitted materials and documents are subject to the CT FOIA laws, with very limited exceptions, as listed in section 1-210(b) 24 of FOIA law and regulations. The Town shall comply fully with all lawful FOIA requests, as per the FOIA requirements.

6. BID ACCEPTANCE: The Town reserves the right to accept or reject any or all options, bids or proposals; to waive any technicality in any bid or part thereof, and to accept any bid deemed to be in the best interest of the Town.

7. BID VALIDITY: Bids may be held by the Town for a period not to exceed sixty (60) days from the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders prior to the awarding of the contract.

8. BID BOND: if required, must be in the form of a surety bond of a type satisfactory to the Town and must be submitted with the bid proposal.

9. PAYMENT AND PERFORMANCE BOND: if required, the successful Bidder shall, at the time of executing the contract, furnish a corporate bond in the sum equal to the contract amount. The surety bond must be of a type satisfactory to the Town and with a surety company authorized to do business in the State of Connecticut, listed on the most recent IRS circular 570.

10. SALES TAX: The Town of Brookfield is exempt from all State of Connecticut Sales Tax and such tax shall not be included as part of the bid proposal. The Town will issue a CT Certificate 134 to the successful Bidder.

11. INCURRING COSTS: The Town of Brookfield is not liable for any cost incurred for the preparation of proposals or submission of samples by the firms submitting proposals for the goods or services requested in this invitation to bid.

12. FAMILIARITY WITH THE WORK: Each Bidder is considered to have examined the work, location, project or specifications to fully acquaint themselves with the exact existing conditions relating to the work and has fully informed themselves as to the effort required and involved, and the difficulties and restrictions in attending to the performance of this work. The submission of a bid shall be considered as conclusive evidence that the Bidder has made such an examination.

13. CONTRACT DOCUMENTS: All instructions, general conditions and detail specifications of this request for offers, as well as the submitted bid/proposal, shall be incorporated by reference into any contract or agreement, upon notice of an award.

14. INSURANCE REQUIREMENTS: if any, should be submitted with the bid. This includes any Hold Harmless requirements as well as Certificates of Insurance for the full amounts specified. Professional Liability insurance may be required for professional firms performing services.

Unauthorized changes to these forms, i.e. adding, striking out and/or changing any words, language or limits without prior written authorization, may cause the Bidder to be disqualified.

Please note, Certificates of Insurance, if required, MUST name the Town of Brookfield as “Additional Insured”. Failure to do so may mean disqualification of the bid proposal.

15. COMPLIANCE / PERMITS / LICENSES: The Bidder shall be responsible for full compliance with any and all Federal, State and Local laws, regulations, codes and standards, as applicable, including all OSHA regulations as applicable, for the work and goods or services being provided by the successful Bidder. When and as required, all licenses and permits for complying with said laws, regulations, codes and standards in connection with the performance of the work shall be obtained by the Bidder, at no additional cost to the Town. At the Towns sole discretion, Town permit fees, but not the permit, may be waived.

16. EMERGENCY WORK: if any, the successful Bidder shall file with the Town representative an after-hours telephone number of an authorized person with the firm who may be contacted regarding emergency work at the job site that may be required during non-working hours for reasons of public safety or to protect property from further damage. The person shall be readily available and have full authority to deal with any emergency that may occur to mitigate further issues.

17. DELIVERY/COMPLETION: Inasmuch as this work concerns a needed public improvement or goods or service, the provisions of this bid relating to the time of delivery, performance and completion of the work are of the essence.

Accordingly, the successful Bidder shall commence work upon receipt of the Purchase Order, unless the Town shall authorize or direct a further delay.

18. INFORMATION OWNERSHIP: The Town shall have unlimited rights to use, disclose or duplicate, for any purpose whatsoever, all information developed, derived, documented or furnished by the Bidder under any contract resulting from this RFP.

In the event of contract award, all data collected and other documentation produced as part of the contract will become the exclusive property of the Town and may not be copied or removed by any employee of the Bidder without written permission of the Town.

19. SUBCONTRACTORS: If requested, Bidders shall file with the Town a complete list of the names and addresses of competent, responsible and qualified subcontractors who are to perform portions of the work. The Town reserves the right to accept or reject any or all subcontractors. Previously approved subcontractors may not be changed without the written approval of the Town. The successful Bidder shall certify on progress payments that subcontractors will be paid at the same percentage for goods or services delivered as part of any progress payments, and shall be paid in full within a reasonable time of final payment. Failure to pay subcontractors may be a factor in qualifying for future work.

20. CONNECTICUT PREVAILING WAGE RATES – if the cost of the project is to exceed $100,000 the work will be subject to the State of Connecticut’s Prevailing Wage rates.

21. QUALIFICATION OF BIDDERS: The Town expressly reserves the right to reject a bid if records disclose that the Bidder, in the opinion of the Town, has not properly performed previous contracts or has habitually, and without just cause, neglected the payment of bills or has otherwise disregarded obligations to subcontractors, suppliers, State or local codes, or employees.

22. COMPETITION INTENDED – It is the Town’s intent that this RFP permit competition. The Bidder hereby states and certifies that by submitting a signed proposal, that the submitted proposal is genuine and is not a collusive or sham proposal. It shall be the Bidder’s responsibility to advise the Town in writing if any language, requirement, scope, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source.

23. NONDISCRIMINATION IN EMPLOYMENT: The successful Bidder shall agree and warrant that in the performance of this contract they will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, sex, religion, or national origin in any manner prohibited by Federal, State, County, or Municipal law.

24. MANUFACTURERS SPECIFICATIONS: All work shall be performed to manufacturer’s specifications in such a manner as to fully protect all warranties and guarantees. Where directed by the manufacturer, certified and trained personnel shall be used at the Bidder’s expense. Any and all costs resulting from failure to follow manufacturer’s specifications shall be fully born by the Bidder, including all consequences such as loss of warranties and guaranties.

25. GUARANTEE: The successful Bidder shall unconditionally guarantee for a period of one (1) year, except as specifically noted within these documents, from the date of acceptance, all materials, supplies, equipment, and services; including but not limited to its workmanship, delivery and installation. If within the guarantee period there are any defects or signs of deterioration, the Bidder shall repair, adjust or replace the item(s) to the complete satisfaction of the Town. These repairs, adjustments, or replacements are at the sole expense of the Bidder and shall be made at such time as is agreeable to the Town.

26. PAYMENT: The Town, after inspection and acceptance of the goods and/or services or workmanship, and in consideration of the faithful performance by the successful Bidder of any and all covenants, promises, and agreements contained herein, agrees to pay the Bidder for the full completion of the goods or services specified in this document, within (30) Thirty Days of the receipt of the final invoice. When subcontractors or suppliers are utilized, the Bidder for this project may be required to submit a Mechanics Lien Waiver acceptable to the Town, prior to any payment being made.

APPENDIX A – BID FORM

T-27-02 Dive Team Operations Trailer

The Bidder understands that the Town reserves the right to reject any or all bids and to waive any informalities in the bidding.

DESCRIPTION PRICE

TOTAL

Additional Terms:

Acknowledgment is hereby made of the following addenda, if any, to the specifications:

Addendum

No. Dated

Addendum No. Dated

Addendum

No. Dated

Addendum No. Dated

SIGNATURE:

PRINT NAME:

TITLE:

FIRM NAME:

ADDRESS:

E-MAIL: TELEPHONE:

APPENDIX B – BIDDER INFORMATION

Company Name:

Address:

Contact Name:

E-mail:

Phone: Fax:

Years in Business: Form of Firm: Sole Proprietor ; Partnership ; LLC ; Incorporated circle form of ownership

References – Municipalities Preferred (may separately attach references or other similar information)

Only required if the Firm has NOT done business with the Town in past three (3) years

1. Client:

Project Address:

Contact Name Telephone

E-Mail:

Contract value / Items:

2. Client:

Project Address:

Contact Name Telephone

E-Mail:

Contract value / Items:

3. Client:

Project Address:

Contact Name Telephone

E-Mail:

Contract value / Items:

APPENDIX C – HOLD HARMLESS AGREEMENT

To be signed, notarized and returned with the proposal

To the fullest extent permitted by law, the undersigned Contractor shall defend, indemnify and Hold Harmless the Town of Brookfield, it’s affiliated entities, and their employees and agents (collectively “the indemnified parties”) , with respect to all losses, damages, fines, penalties, costs and expenses and liabilities, including, but not limited to, costs and expenses of defending against any of the foregoing, arising from any claim, suit or action in which it is alleged or determined that any injury to or death of any person, or damage or destruction to the property of any person caused, in whole or part by : (i) the acts or omissions, whether negligent, willful or otherwise, of Contractor, it’s employees or agents; (ii) the violation of any statute, rule, ordinance or regulation, by Contractor, it’s employees or agents; or (iii) Contractors agents or employees performance of, non-performance of, or failure to properly perform, its obligations and duties under this contract.

The forgoing obligations to defend and indemnify shall apply regardless of any allegation or determination that an Indemnified Party caused or contributed to, or was liable for, in whole or in part, the death, injuries or damages alleged. Contractor hereby acknowledges its assumption of full and complete responsibility and liability for losses, claims, suits, actions, damages, fines, penalties, costs, expenses and liabilities arising from any of the causes listed herein above, even in cases where the contractors assumption of such responsibility and liability involves the defense and indemnification of an Indemnified Party from the consequences of its own alleged negligence. Contractor hereby agrees that no condition precedent to its obligations to defend and indemnify stated herein, whether by way of notice or otherwise, exists or shall constitute a defense to such obligations.

IN WITNESS WHEREOF, the parties hereto have set their hand and seal this:

Signed, Authorized Company Representative Date

Printed, Authorized Company Representative

Signed, Sealed and Delivered in the Presence of:

Signed, Notary Public Date

Printed, Notary Public

APPENDIX D – INSURANCE REQUIREMENTS

Each bidder and/or Contractor shall comply with the following Insurance obligations:

Bidder / Contractor shall at all times carry and maintain at the bidder/contractor’s sole expense, on all operations hereunder, the following insurance:

The Certificate of Insurance for the Limits of Liability stated below should be submitted with your bid or proposal or e-mailed to the Purchasing Department (or receiving Dept) at Town Hall. Bidders may not perform any work until all insurance requirements are met.

• A Comprehensive General Liability Insurance as will protect him, the Town, and any subcontractor performing work covered by this Contract, from claims for damages for personal injury, including accidental or wrongful death, as well as claims for property damages, which may arise from operations under this Contract whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. Liability insurance shall include premises and operations, products, contractual, owners, and contractors protective. The minimum amounts of such insurance shall be as follows:

o Bodily Injury Liability and Property Damage Liability:

$1,000,000 each occurrence.

o The Town shall be named as an Additional Insured This MUST be stated explicitly on the Certificate or you may be Disqualified

• Worker’s Compensation Insurance and Employer’s Liability for all employees, employed at the site and in case any work is sublet, the Contractor shall require the subcontractor similarly to provide Workmen’s Compensation Insurance for all employees of the later unless such employees are covered by the protection afforded by the Contractor.

o Worker’s Compensation and Employer Liability:

Statutory Limits

• Comprehensive Auto Liability Insurance o Bodily Injury Insurance and Property Damage Insurance covering the operation of all Motor

Vehicles owned, hired and/or non-owned by the Contractor, or used by the Contractor in the Prosecution of the work under the Contract, shall be in the minimum of $1,000,000 each occurrence.

• Professional Liability o Evidence of a $2,000,000 policy

All policies relating to this Contract shall be so written so that the Town shall be notified of cancellation or change at least thirty (30) days prior to the effective date for each policy and type of coverage except for nonpayment which shall be ten (10 ) days prior to the cancellation. Renewal certificate covering the renewal of all policies expiring during the life of the Contract shall be filed with the Town not less than ten (10) days before the expiration of such policies. Failure to do so will result in work stoppage and possible contract cancellation.