T-1615-0150 Metro TC&C Room Power Distribution FINAL ADVERTISEMENT.pdf

STATE OF MARYLAND

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND TRANSIT ADMINISTRATION

(MDOT MTA)

Invitation for Bids (IFB)

This is a Federally Funded Project

METRO TC&C ROOM POWER DISTRIBUTION

SOLICITATION NO. T-1615-0150

DATE: JULY 20, 2026

NOTICE

A Prospective Offeror that has received this document from a source other than eMarylandMarketplace (eMMA) https://procurement.maryland.gov should register on eMMA.

Minority Business Enterprises Are Encouraged to Respond to this

Solicitation.

https://procurement.maryland.gov/

METRO TC&C ROOM POWER DISTRIBUTION

CONTRACT NO. T-1615-0150

T-1615-0150 Version 2.0 (03/04/26)

TOC 1 of 6

DESCRIPTION PAGE NO.

GENERAL

TABLE OF CONTENTS……………………………………………………... TOC 1 - 2

KEY INFORMATION SHEET………………………………………………... KISS 1 - 3

NOTICE AND INSTRUCTIONS TO BIDDERS…………………………….. NIB 1 - 20

VENDOR COMMENTS……………………………………………………… VC 1

NON-DISCLOSURE (BIDDER)…………………………………………….. NDA 1 - 4

SITE VISIT RESPONSE FORM……………………………………………... SVRF 1

PROCUREMENT DOCUMENTS

CONTRACTOR QUESTIONNAIRE………………………………………… CQ 1 - 6

BID FORM……………………………………………………………………... BF 1 - 13

BID/PROPOSAL AFFIDAVIT……………………………………………….. C 1 - 8

AFFIDAVIT OF INDIVIDUAL SURETY…………………………………… AIS 1 - 6

SURETY BOND ASSISTANCE PROGRAM………………………………... SBAP 1

BID/PROPOSAL BOND………………………………………………………. BB 1 - 2

BUILD AMERICA/BUY AMERICA CERTIFICATE………………………. BABA 1 - 2

DISADVANTAGED BUSINESS ENTERPRISE

(DBE) REQUIREMENTS…………………………………………………….

N/A

SAMPLE DBE COMPLIANCE REPORT……………………………………... SCA 1

FEDERAL FUNDING ACKNOWLEDGEMENT &

FFAC 1 - 20

CLAUSES……………………………………………………………………...

CERTIFICATION REGARDING LOBBYING……………………………… CRL 1

TABLE OF CONTENTS

METRO TC&C ROOM POWER DISTRIBUTION

CONTRACT NO. T-1615-0150

T-1615-0150

TOC 2 of 6

DESCRIPTION PAGE NO.

PROCUREMENT DOCUMENTS

LOCATION OF THE PERFORMANCE OF

LPSD 1

SERVICES DISCLOSURE…………………………………………………...

MERCURY AFFIDAVIT……………………………………………………... MA 1

CONFLICT OF INTEREST AFFIDAVIT……………………………………. CI 1

PAYMENT OF EMPLOYEE HEALTHCARE

PEHCE 1

CERTIFICATE………………………………………………………………..

OWNER CONTROLLED INSURANCE

PROGRAM PROJECT INSURANCE MANUAL AON 1 - 41

AND WORKSHEET…………………………………………………………...

PAYMENTS BY ELECTRONIC FUNDS

EFT 1 - 3

TRANSFER……………………………………………………………………

SUBCONTRACTOR UTILIZATION

SUF 1

INFORMATION FORM……………………………………………………….

CONTRACT AGREEMENT………………………………………………… CAG 1 - 4

CONTRACT AFFIDAVIT…………………………………………………… CAF 1 - 4

PAYMENT BOND…………………………………………………………… PaB 1 - 4

PERFORMANCE BOND…………………………………………………….. PeB 1 - 4

NON-DISCLOSURE (CONTRACTOR)…………………………………….. NC 1 - 5

DBE RESEARCH FACTORS………………………………………………... N/A

CONTRACT SPECIFICATIONS……………………………………..…….. SPX - SPX

APPENDIX………………………………………………...………………… AX - FX

THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK

TABLE OF CONTENTS

Maryland Department of Transportation

Maryland Transit Administration

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

T-1615-0150

KISS 1 of 3

Contract Name: METRO TC&C ROOM POWER DISTRIBUTION

Contract Number: T-1615-0150

Contract Method: Invitation for Bid (IFB)

Small Business Reserve

(SBR) Only Contract:

N/A

Contract Type: Firm Fixed Price, in accordance with the Competitive Sealed

Bidding method under COMAR 21.05.02.

Bid Submission Method: eMaryland Marketplace Advantage (eMMA) https://emma.maryland.gov/

Contract Issue Date: TBD

Contract Issuing Office: Maryland Department of Transportation

Maryland Transit Administration (MDOT MTA)

Procurement Officer: Ebony Reddick

6 St Paul Street, 12th Floor

Baltimore, Maryland 21202 constructionrequests@mta.maryland.gov

Contract Monitor: To Be Established

Contract Duration: 1095 Calendar Days

Primary Place(s) of

Performance:

Multiple locations – Owings Mill, McDonogh Road, Old Court, Milford Mill, Reisterstown Plaza, and more.

Prime Contractor Self-

Performance Percentage:

25%

Non-Disclosure Agreement

(NDA) Required:

Yes Please refer to Non-Disclosure Agreement (Bidder), found in

Appendix X

KEY INFORMATION SUMMARY SHEET

mailto:constructionrequests@mta.maryland.gov

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

KEY INFORMATION SUMMARY SHEET

T-1615-0150

KISS 2 of 3

Site Visit Response Form

(SVRF) Due Date & Time:

August 5, 2026, 5:00pm EST

Pre-Bid Conference (PBC)

Date & Time:

August 6, 2026, 10:00am EST

Join via Microsoft Teams

Meeting ID: 232 104 710 206 738

Passcode: Cp3VT3q2

Join by Phone

+1 667-262-2962 , 551 670 665#

Phone Conference ID: 551 670 665#

Note that individual meeting invites will not be sent.

Site Visit (SV) Date & Time: August 6, 2026, 1:00pm EST

Pre-Bid Questions (PBQ)

Due Date & Time:

August 13, 2026, 5:00pm EST

Bid Closing Date & Time: September 10, 2026, 2:00pm EST Bidders are reminded that a completed Vendor Comments form is requested if no submission decision is made

Public Bid Opening (PBO)

Date, Time, & Location:

September 10, 2026, 2:30pm EST

Join via Microsoft Teams

Meeting ID: 253 745 229 441 434

Passcode: M5Wz3sx9

Join by Phone

+1 667-262-2962, 249 411 10#

Phone Conference ID: 249 411 10#

Note that individual meeting invites will not be sent.

Non-Disclosure Agreement

(NDA) Due:

August 5, 2026, 5:00pm EST Upon receipt of the completed NDA, affected documents will be sent electronically, typically within twenty-four hours

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

KEY INFORMATION SUMMARY SHEET

T-1615-0150

KISS 3 of 3

Funding Source: Federal

CFDA Number: 20.507

DBE Participation Goal: No Goal

SBE Participation Goal: 0%

MBE Participation Goal: N/A

VSBE Participation Goal: N/A

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

T-1615-0150 Version 1.0 (06/24/25) NIB 1 of 20

CONTRACT NO.: T-1615-0150 DATE:

I. DESCRIPTION OF WORK

1. This Contract is for the replacement of existing transformers, Automatic transfer switches (ATS) and Manual transfer switches (MTS), switchboards, and panelboards and for the reconfiguration of power distribution in the Train Control and

Communication rooms at seven (7) Metro Stations, Blowdown Pit, Yard Tower, and

Portal. The work involves:

a. Contractor shall preform a site survey to provide a Preliminary Design Review (PDR), Final Design Review (FDR), Installation, and Site Layout plans. Contractor shall size conductors and raceways to reflect field conditions, determine breaker sizes, and all other related project elements. Contractor shall finalize the design for each location based on Specifications and plans. Contractor has to verify all the components and perform measurements to reflect existing room conditions. PDR and FDR shall be submitted to the Engineer for review and approval prior to any product and material purchase.

b. Products and Materials: furnish and install, unless otherwise specifically identified in the

Material List, all materials, implements, equipment, tools, supplies, transportation, and temporary utilities necessary for the execution and completion of the work.

c. Installation of infrastructure, including conduits, common hardware, rack mounts, conduit fittings, junction boxes, pull boxes, and other miscellaneous materials as required to complete the work.

d. Removal of existing wiring and cables, switchboards, panel boards, etc. installation of new wiring as part of the circuit modifications.

e. Installation of wire tags on each end of all new and relocated wires.

f. Installation of Identification tags and labels on all new switches, transformers, terminal boards, fuses, circuit breakers, cables, switchboards, panel boards, etc.

g. Integration of new ATSs and existing Manual Tie Switches with the MTA's Automatic Train Supervision System for remote monitoring and integration of alarms into MTA's new Automatic Train Supervision System via existing station interfaces (PLCs).

h. Disposal of demolished and removed materials.

i. As-built drawings: Final drawings to reflect As-Built Conditions.

j. Manuals, training, aids, and spare parts.

k. Commissioning and Acceptance testing of all installed components and systems/subsystems:

l. On-site support; warranty; quality assurance and quality control; construction and as-built drawings; and final project documentation.

NOTICE & INSTRUCTIONS TO BIDDERS

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 2 of 20

Refer to Special Provisions (SP) for additional information.

The estimated value for this contract is in the range of Maryland DOT Terms & Conditions

TC-2:01 Project Classification Cost Group “D” (over

$1,000,000.00).

II. INTENT AND GENERAL INFORMATION

A. Intent

1. This is a single award Invitation for Bids (IFB). Refer to subsequent sections for additional Contract award information.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 3 of 20

2. MTA does not imply or guarantee that the Bidders will receive either the

“Grand Total”, “Bid Total Cost” submitted, “Not to Exceed Value”, “Unit

Price Schedule” or the “Amount Budgeted” during the life of this Contract.

Bidders will only be compensated for the actual work satisfactorily completed and accepted on an item-by-item basis, as required by the

Administration and in accordance with the General Provisions (GP), Supplemental General Provisions (SGP), and Special Provisions (SP) of this

Contract.

B. General Information

1. Prior to the Public Bid Opening (PBO), bidders shall submit the following documentation as specified in the Key Information Summary Sheet (KISS):

a. Non-Disclosure Agreement (NDA) – Bidder (when applicable)

b. Pre-Bid Conference and Site Visit Response Form for bidder’s firm and any of their subcontractors that will be attending

III. BID DUE DATE & TIME

A. All Bids shall be submitted through eMaryland Marketplace Advantage (eMMA) at (https://emma.maryland.gov/).

B. Bids are due no later than the date and time specified in the KISS. Any Bids received after the date and time specified in the KISS shall not be considered.

C. Upon receipt, each Bid and any timely modification(s) to a Bid shall be securely stored on eMMA until the time and date set forth in the KISS.

D. Before PBO, the State may not disclose the identity of any Bidder.

E. Bids shall be opened publicly at the time, date, and location designated on the

KISS.

F. The name of each Bidder, the Total Bid Price, and such other information as is deemed appropriate shall be read aloud or otherwise made available and recorded at the time of the PBO.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 4 of 20

IV. E-MARYLAND MARKETPLACE ADVANTAGE (eMMA) REGULATIONS

A. eMMA is an electronic commerce system administered by the Maryland

Department of General Services.

B. Registration is free and will provide a means for your business to receive e-mail notifications of upcoming contracting opportunities in specified areas of interest and expertise. This means that all such information is immediately available to subscribers to eMMA.

C. Because of the instant access afforded by eMMA, it is recommended that all

Bidders interested in doing business with Maryland State agencies subscribe to eMMA. For more eMMA registration information, visit the website.

V. MULTIPLE OR ALTERNATIVE BIDS

A. Multiple and/or alternate Bids will not be accepted.

VI. PRE-BID CONFERENCE & SITE VISIT

A. General

1. Bidders are encouraged to invite their potential subcontractors to the Pre-Bid

Conference and Site Visit to ensure all parties understand the requirements of the Contract.

2. Socioeconomically classified subcontractors are encouraged to attend to market their participation to potential prime contractors.

3. Any and all statements made by the Administration during the Pre-Bid

Conference and/or Site Visit are not binding unless followed up in writing through a formally posted amendment.

4. All Bidders must confirm attendance for their firm and any subcontractors by submitting the Pre-Bid Conference and Site Visit Response Form, as defined in and by the specified date and time noted on the KISS.

5. For in-person meetings, all attendees are required to bring photo identification and business cards to assist in facilitating accurate sign-in, and for potential networking opportunities with other firms.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 5 of 20

B. Pre-Bid Conference (PBC)

1. A PBC for the purpose of explaining the Contract will be held on the date, time, and location specified in the KISS.

2. The PBC may be held in person, or virtually, as outlined in the KISS.

3. Though attendance at the PBC is not mandatory unless specified in the KISS, it is strongly suggested that the person(s) responsible for the preparation of bid documents in response to this solicitation attend, as instructions critical to the preparation of the contract documents will be presented.

C. Site Visit (SV)

1. A SV is not held for every solicitation.

a. For each solicitation, the KISS will identify if a SV will be held, along with the date, time, and location of the SV.

b. If the Administration has not scheduled a SV, one may be requested by a

Bidder.

2. Though attendance at the SV is not mandatory, attendance is strongly encouraged.

VII. DEADLINE FOR QUESTIONS

A. Questions regarding the Contract should be submitted as outlined in the KISS.

B. Questions must be received no later than the due date and time specified in the

KISS.

C. Questions should be submitted on company letterhead.

D. Late questions will not be considered.

E. Answers to timely questions will be distributed via addendum to all Bidders, via eMMA. When in the best interest of the State, the Administration may reserve the right not to answer select questions.

F. No verbal statements made by the Administration are binding unless followed up in writing through a formally posted amendment.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 6 of 20

VIII. BID SUBMISSION PROCESS AND REQUIREMENTS

A. General Information

1. Bids delivered by facsimile and electronic mail (email) shall not be considered.

2. Bidders shall submit Bids through eMMA.

3. The Procurement Officer must receive all electronic Bid material(s) through eMMA by the PBO date and time specified in the KISS.

4. Requests for extension of the PBO date or time may not be granted, except as provided in COMAR 21.05.02.

5. Bid(s) not received by the specified PBO date and time will not be opened/considered.

6. Should the Administration require clarification, verification, and/or support of a Bidder’s Bid, the Administration may request said information in writing. Such information shall be furnished by the Bidder and received by the Administration by the deadline outlined in its request (typically within two (2) business days of its request).

7. Bidders shall not submit any unsolicited information. Such information, should it be submitted, will not be accepted by the Administration and will not be used.

8. Duration of Bids

a. Bids submitted in response to this IFB are irrevocable for one hundred and eighty (180) calendar days following the date of the PBO date.

b. This period may be extended at the Procurement Officer’s request only with the Bidder’s written agreement.

9. Electronic Version of Bid Documents

a. The IFB documents will be available by electronic means, through eMMA.

b. The Bidder acknowledges and accepts full responsibility to ensure that the

Bidder has made no changes to the Administration’s IFB documents.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 7 of 20

c. In the event of a conflict between the version(s) of the IFB documents in the Bidder’s possession and the version(s) maintained by the Procurement

Officer, the version(s) maintained by the Procurement Officer shall govern.

10. Availability of Documents

a. Contract documents may be downloaded from eMMA. First-time users will be required to create a vendor account. Bidders must supply a valid email address to receive notice of all communications and postings related to this solicitation.

b. Non-Disclosure Agreement (NDA) – Bidder/Offeror

i. Some solicitations may contain security sensitive documents that cannot be provided to potential Bidders until a signed NDA, contained within this solicitation, is submitted. The presence or absence of security sensitive documents will be identified in the

KISS.

ii. Once the signed NDA has been received, the affected documents will be provided to the corresponding Bidder.

11. Addenda

a. Addenda will be posted on eMMA as necessary.

b. Although the Administration endeavors to send out all addenda to this solicitation in a timely manner, it is the responsibility of the Bidder(s) to ensure they have received all appropriate documents prior to the PBO date.

B. Bid Submission Process

1. Bidders shall provide their Bids in one envelope through eMMA following the Quick Reference Guides (QRG) labelled “4 - eMMA QRG Responding to Solicitations (IFB)” for single envelope submissions.

2. Wherever possible, the Bid shall be entitled “IFB No. T-1615-0150

REISTERSTOWN PLAZA ELEVATOR REPLACEMENT

PROJECT – Bid – Bidder’s Firm Name” https://procurement.maryland.gov/emma-qrgs/

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 8 of 20

IX. BID DOCUMENTS

If Bidder fails to submit these documents, the Administration may reject the submitted bid. Also, please be advised that these documents must be completed in their entirety, with concise and accurate information. Failure to abide by these requirements may lead to rejection of the IFB submission.

A. Bidders must submit with their bid all required, fully executed, procurement documents, as specified in the solicitation:

1. Contractor’s Questionnaire (CQ)

2. Bid Form

3. Bid Affidavit

4. Affidavit of Individual Surety & Appendix

5. Bid Bond or other acceptable security under COMAR 21.06.07.01 and

21.06.07.09.

a. Pursuant to Section GP-2.07, Bids must be accompanied by a Bid Bond or other acceptable security under COMAR 21.06.07.01 on a form furnished by the Administration in the amount of five percent (5%) of the total bid price, for all Contracts in excess of $100,000.00.

b. In submitting a response to this solicitation, the Bidder acknowledges that it shall acquire the required securities as noted herein. Failure to provide security shall render a bid not reasonable susceptible for award.

6. Certification Regarding Lobbying

7. Location of the Performance of Services

8. Mercury Affidavit

9. Conflict of Interest Affidavit

10. Electronic Fund Transfer (EFT) Form (Note that unless the State

Comptroller’s Office grants an exemption, Bidders will be required to accept payment by EFT on every solicitation expected to exceed $200,000.00)

11. Insurance Certificate as outlined in the Owner Controlled Insurance Program

(OCIP) manual

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 9 of 20

12. Form 1A “Insurance Cost Worksheet” (contained within the OCIP manual)

13. Payment of Employee Health Care Expenses Certification (this must also be submitted for all proposed subcontractors)

a. The contractor and each subcontractor shall pay employee health care expenses as required by State Finance and Procurement Article, Title 17, Subtitle 8, Annotated Code of Maryland.

b. If the contractor fails to submit records required under this section within a reasonable period of time, the procurement officer may void the contract.

14. Payment of Employee Healthcare Expenses Worksheet

15. Subcontractor Utilization Information Form

16. For IFBs containing any Federal funding, as identified on the KISS, the following documents should be submitted with the Bid:

a) Build America/Buy America Certificate

b) MDOT DBE Form A “Certified DBE Utilization and Fair Solicitation

Affidavit”

c) MDOT DBE Form B “DBE Participation Schedule”

d) Other socioeconomic forms, as identified in the KISS.

e) Federal Funding Acknowledgement (signature page only)

17. For IFBs containing only State funding, as identified on the KISS, the following documents should be submitted with the Bid:

a. Buy America Steel Certificate

b. Corporate Diversity Addendum (Note that this addendum is only required to be submitted with a Bid when the contract award is estimated to be

$1,000,000.00 or more)

c. MDOT MBE Form A “Certified MBE Utilization and Fair Solicitation

Affidavit”

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 10 of 20

d. MDOT MBE Form B “MBE Participation Schedule”

e. VSBE Utilization Affidavit and Prime/Subcontract Participation Schedule, if a VSBE goal is identified in the KISS.

f. Other socioeconomic forms, as identified in the KISS.

B. Bidders shall additionally provide the following documentation, individually tabbed and clearly marked, at a minimum:

1. Transmittal Letter: The transmittal letter shall be signed by an officer authorized to make a binding commitment for the firm submitting the Bid and shall include the following information:

a. Name, title, address, email address, and phone number of the Bidder’s primary point of contact;

b. A statement affirming that the Bidder has accepted, agreed to, and will comply with all Contract documents contained in this solicitation, and does not take exception to the mandatory terms and conditions listed herein;

c. A statement affirming the Bidder’s understanding that, by submitting a response to this solicitation, it represents that it is not in arrears in the payment of any obligation due to the State of Maryland or the Federal

Government, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of this contract, if selected for contract award.

d. A statement affirming that the Bidder does or does not have any former

MTA employees working on the contract. If former MTA employees will be used, they must be identified and an explanation of those employees’ roles under this contract must be provided, as well as a description of their previous state work. Should the contents of this originally submitted letter change throughout the life of this Contract, the Bidder will provide an update in writing, outlining such changes.

2. Safety Plan: Ensuring adherence to Specification Section “Contractor Safety and Health Plan Guidelines” (CSHPG), Bidder shall submit:

a. Corporate Safety Plan

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 11 of 20

b. Site-Specific Safety Workplan (SSSWP)

c. Site-Specific Hazard Assessment Worksheet (SSHAW)

3. Quality Assurance/Quality Control (QA/QC) Plan: Ensuring adherence to specification section SP 01 43 00 “Quality Assurance and Quality Control”, Bidder shall submit:

a. Corporate QA/QC Plan

b. Site-Specific QA/QC Plan

4. References: Bidders shall provide a minimum of five (5) client references

(name, title, firm name, phone number, email) from at least three (3) different organizations that the Bidder has worked for as a Prime Contractor within the past five (5) years.

a. References must be separate from references provided to meet requirements stated elsewhere, herein.

b. Provided references cannot be current MTA state employees.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 12 of 20

X. BID EVALUATION AND BASIS OF AWARD

A. The Bids will be evaluated based on the Total Bid Price, as per COMAR

21.05.02.13.

1. All Bids will be ranked from the lowest to the highest price based on the

Total Bid Price as submitted in its Bid.

2. During the evaluation process, the Procurement Officer may determine at any time that a particular Bidder is not susceptible for award.

3. The Contract shall be awarded to the responsible and responsive Bidder who is deemed to have submitted a responsible and responsive Bid with the lowest

Bid Price to perform the scope of work as specified in this IFB. Said Bidder will henceforth be known as the Apparent Low Bidder (ALB).

B. Award of this Contract will not be final and complete until after:

1. The Contractor submits complete and satisfactory documentation required under the Contract and/or documentation required by the Procurement

Officer; and

2. The Contract is signed by the Administration following any approvals of the

Contract required by law or regulation.

C. Reciprocal Preference

1. Although Maryland law does not authorize procuring agencies to favor resident Bidders in awarding procurement contracts, many other states do grant their resident businesses preferences over Maryland contractors.

2. COMAR 21.05.01.04 permits procuring agencies to apply a reciprocal preference under the following conditions:

a. The Maryland resident business is a responsible Bidder;

b. The lowest responsive Bid is from a responsible Bidder whose principal office, or principal base of operations is in another state;

c. The other state gives a preference to its resident businesses through law, policy, or practice; and

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 13 of 20

d. The preference does not conflict with a federal law or grant affecting the procurement Contract.

3. The preference given shall be identical to the preference that the other state, through law, policy, or practice gives to its resident businesses.

D. Tie Bids

1. Tie Bids will be handled in accordance with COMAR 21.05.02.14.

XI. BID PROTESTS

A. All protests relating to this solicitation, the selections and/or award, must be filed in writing with the Administration's Procurement Officer, and within the time limitation set forth in COMAR 21.10.02. Bid protests shall be filed not later than seven (7) days after the basis for protest is known, or should have been known, whichever is earlier. Oral protests will not be considered.

B. The specific details of the protest procedures to be followed by aggrieved actual or prospective Bidders are contained in COMAR 21.10.

XII. DOCUMENTATION REQUIRED UPON ISSUANCE OF NOTICE OF

INTENT TO AWARD

A. The Apparent Low Bidder (ALB) shall submit the following documentation as specified in the Notice of Intent to Award (NoIA) letter.

1. Contract Agreement

2. Contract Affidavit

3. NDA (Contractor) – if required

a. Some solicitations may contain sensitive documents that cannot be provided to the ALB until a signed NDA, contained within this solicitation, is submitted.

b. The NDA must be provided within five (5) business days of the date of the

NoIA. However, to expedite processing, it is suggested that this NDA be completed and submitted with the Bid.

4. Bonds

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 14 of 20

a. The ALB shall be required to submit a Performance Bond in an amount equal to one hundred percent (100%) of the total Bid price.

b. The ALB shall be required to submit a Payment Bond in an amount equal to one hundred percent (100%) of the total Bid price.

c. All bonds shall be on a form furnished by the Administration, underwritten by a surety authorized to do business in the State of

Maryland, and in the amount specified above, or:

i. A bond executed by a surety company authorized to do business in the

State; or

ii. Any other acceptable security under COMAR 21.06.07.01.

d. The ALB shall deliver the bond(s) to the Administration no later than before the date identified in the NoIA.

5. For Contracts containing any Federal funding, the ALB shall also submit:

a. MDOT DBE Form C “Outreach Efforts Compliance Statement”

b. MDOT DBE Form D “DBE Subcontractor Project Participation Affidavit”

c. Other socioeconomic forms, as identified in the KISS.

6. For Contracts containing only State funding, the ALB shall also submit:

a. MDOT MBE Form C “Outreach Efforts Compliance Statement”

b. MDOT MBE Form D “MBE Subcontractor project participation affidavit”

c. VSBE Form E-2 “VSBE Subcontractor Participation Statement”

d. Other socioeconomic forms, as identified in the KISS.

XIII. CONTRACT INITIAL REQUIREMENTS

A. Contract Kick Off Meeting

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 15 of 20

1. A Contact Kick Off Meeting shall be scheduled and held within ten (10) business days of the Notice to Proceed date, unless otherwise specified by the

Administration.

2. The Contract Kick Off Meeting may be held in-person, or virtually. Meeting date, time, and form will be identified by the Administration upon issuance of

Notice to Proceed.

B. Refer to Specification Section 01 11 00 “Summary of Work” for information regarding contract management.

XIV. SOCIOECONOMIC REQUIREMENTS

A. Disadvantaged Business Enterprises (DBE) Requirements

1. DBE requirements are only applicable to Contracts containing any Federal funding, as outlined in the KISS, and when a DBE goal is established.

2. DISADVANTAGED BUSINESS ENTERPRISES ARE ENCOURAGED

TO RESPOND TO THIS SOLICITATION NOTICE.

3. The Administration hereby notifies all Bidders that, in regard to any Contract entered into pursuant to this solicitation, DBEs will be afforded full opportunity to submit Bids in response to this solicitation and will not be subjected to discrimination on the basis of political or religious opinion or affiliation, race color, creed, sex, age or national origin in consideration for an award.

4. It is the goal of the Administration that DBEs participate in contracts in accordance with the DBE program guidelines.

5. Bidder must submit with their Bid a fully executed copy of the Certified DBE

Utilization and Fair Solicitation Affidavit (MDOT DBE Form A).

6. Bidder must submit with their Bid a fully executed copy of DBE

Participation Schedule (MDOT DBE Form B).

7. If the Bidder fails to submit these completed forms with the Bids as required, the Procurement Officer shall deem the submission non-responsive. ALL DBE

FIRMS MUST BE CERTIFIED BY THE MARYLAND DEPARTMENT OF

TRANSPORTATION. NO OTHER CERTIFICATIONS WILL BE

ACCEPTED.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 16 of 20

8. Bidder may count toward its DBE goal sixty percent (60%) of its expenditures for materials and supplies required under the contract and obtained from a DBE regular dealer, and one hundred percent (100%) of such expenditures to a DBE manufacturer. The DBE credited supplies may not exceed sixty percent (60%) of the entire goal.

9. Questions or concerns regarding the DBE requirements of this solicitation must be raised prior to the PBO date and time.

10. The Maryland Department of Transportation (MDOT) hereby notifies all

Bidders that, in regard to any contract entered into pursuant to this solicitation, whenever the term ‘disadvantaged’ or ‘minority’ is used, it is understood to include women. The terms ‘disadvantaged’ and ‘minority’ include certified female owned businesses, which will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

11. Special Notice to Contractors: Please furnish the names and addresses of all firms that have submitted quotes for work in which DBE participation is required.

B. Minority Business Enterprises (MBE) Requirements

1. MBE requirements are only applicable to Contracts containing only State funding, as outlined in the KISS.

1. MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION NOTICE.

2. The Administration hereby notifies all Bidders that, in regard to any Contract entered into pursuant to this solicitation, MBEs will be afforded full opportunity to submit Bids in response to this solicitation and will not be subjected to discrimination on the basis of political or religious opinion or affiliation, race color, creed, sex, age or national origin in consideration for an award.

3. It is the goal of the Administration that MBEs participate in contracts in accordance with MBE program guidelines.

4. Bidders must submit with their Bid a fully executed copy of the Certified

MBE Utilization and Fair Solicitation Affidavit (MDOT MBE Form A).

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 17 of 20

5. Bidders must submit with their Bid a fully executed copy of the MBE

Participation Schedule (MDOT MBE Form B).

6. If the Bidder fails to submit these completed forms with the Bids as required, the Procurement Officer shall deem the submission non-responsive. ALL MBE

FIRMS MUST BE CERTIFIED BY THE MARYLAND DEPARTMENT OF

TRANSPORTATION. NO OTHER CERTIFICATIONS WILL BE

ACCEPTED.

7. Bidder may count toward its MBE goal sixty percent (60%) of its expenditures for materials and supplies required under the contract and obtained from an MBE regular dealer, and one hundred percent (100%) of such expenditures to an MBE manufacturer. The MBE credited supplies may not exceed sixty percent (60%) of the entire goal.

8. Questions or concerns regarding the MBE requirements of this solicitation must be raised prior to the PBO date and time.

9. Effective on October 1, 2009, Minority Business Enterprise (MBE) firms may elect to be dually certification as woman-owned businesses and as members of an ethnic or racial category. For purposes of achieving any gender or ethnic/racial MBE participation subgoals in a particular contract, an MBE firm that has dual certification may participate in the contract either as a woman-owned business or as a business owned by a member of a racial or ethnic minority group, but not both.

C. WARNING – PLEASE READ:

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with the gender category to be used to meet the gender subgoal.

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with an ethnic/racial category to be used to meet the ethnic/racial subgoal.

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with both the gender and ethnic/racial categories in order for a contractor to have the option of selecting which of those categories it will use for the firm on a State contract.

Contractors should designate whether the MBE firm will be used as a woman-owned business or as a business owned by a member of a racial/ethnic group before calculating the percentage of MBE participation goals and subgoals they intend to meet.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 18 of 20

Maryland’s MBE/DBE Directory of Certified Firms will reflect the dual certification status beginning October 1, 2009. You can access the MBE/DBE

Directory at https://marylandmdbe.mdbecert.com. Firms with dual certification will now be listed as follows:

Example:

ABC Corporation, Inc.

123 Corporate Circle

Hanover, MD 21076

Female/African American

00-000

D. Potential for Additional Socioeconomic Classifications

1. Other socioeconomic classifications that may be included in the IFB are as follows:

a. IFBs with any Federal funding:

i. Small Business Enterprises (SBE)

b. IFBs with only State funding:

i. Veteran Small Business Enterprise (VSBE)

ii. Small Business Reserve (SBR)

2. Should SBE, VSBE, and/or SBR goals be established for an IFB, it/they will be identified on the KISS.

3. Additional Bidder requirements associated with these classifications will be identified via the inclusion of corresponding appendices.

XV. IMPORTANT CONTRACT REQUIREMENTS AND STIPULATIONS

A. Affirmative Action Requirements: Bidders awarded this Contract will be required to comply with the Administration’s Affirmative Action Requirements and all applicable Equal Employment Opportunity Laws and Regulations.

B. Bonds: In submitting a response to this solicitation, the Bidder acknowledges that it shall acquire the required securities as noted herein. Failure to provide security shall render a bid not responsive and/or responsible. For the purposes of this https://marylandmdbe.mdbecert.com/

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 19 of 20

Contract, the Bidder’s premium for the payment and performance security shall be considered as an indirect cost to the fulfillment of the Contract and shall be included in the Bidder’s overhead. No direct payment will be made to the Bidder for the premium cost of these or any bonds.

C. Cancellation or Rejection of IFB: The “Notice and Instructions to Bidders” may be canceled in accordance with State Procurement Regulations. The State

(Administration) reserves the right to cancel this IFB, or accept or reject any and all Bids, in whole or in part and/or waive technical defects if, in its judgment, the interests of the Administration so require.

D. Compliance with Laws/Arrearages: By submitting a Bid in response to this IFB, the Bidder, if selected for award, agrees that it will comply with all federal, State, and local laws applicable to its activities and obligations under the Contract and represents that it is not in arrears in the payment of any obligations due and owing the State, including the payment of taxes and employee benefits, and shall not become so in arrears during the term of the Contract.

E. Federal Funding: Federal funds may be used to finance a portion of the cost of this contract. Any Contract that includes federal funding, as identified on the

KISS, is subject to all requirements for federally funded projects.

F. Insurance Requirements: The Administration has chosen to provide Workers’

Compensation, General Liability, Excess Liability, Builders Risk, Pollution

Liability and Railroad Protective coverage on behalf of Contractors and subcontractors working on this project. This approach to project insurance is commonly called a wrap-up or Owner-Controlled Insurance Program (OCIP).

1. Specific information regarding liability insurance requirements is contained in the attached OCIP manual.

2. The Insurance Cost Worksheet must be included with each Bid submission.

3. The insurance premium shown on this form, or the pro rata portion thereof, will be added to the base bid in the event you are excluded from the wrap-up program, or the program is terminated midterm.

G. Incurred Expenses: The State will not be responsible for any costs incurred by any

Bidder in preparing and submitting a Bid or performing any other activities related to submitting a Bid in response to this solicitation.

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 20 of 20

H. Protests & Disputes: Any protest or dispute related, respectively, to this solicitation shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

I. Verification of Registration and Tax Payment: Before a business entity can do business in the State, it must be registered with the State Department of

Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://www.egov.maryland.gov/businessexpress.

1. It is strongly recommended that Bidders complete registration prior to the

PBO date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise successful Bidder from final consideration and recommendation for Contract award.

2. Bidders must also be in good standing with the State Assessment & Taxation

Department.

J. Suspension and Debarment Certification: All Bidders will be required to certify that they are not on the GSA List of Parties Excluded from Procurement and the

List of Contractors Suspended or Debarred from Contracting with the State of

Maryland.

K. Use of Bidder’s Own Forces: The Contractor shall execute on-site work, with its own organization and forces, work equivalent to at least the percentage of the total amount of the Contract as identified on the KISS.

1. The cost of work performed by skilled and unskilled laborer(s) carried on the

Contractor’s own payroll, together with the cost of materials installed, may be included in the above percentages.

2. If, during the solicitation process, the Contractor believes a reduction in such percentage would benefit the Administration, and the Procurement Officer, in conjunction with the Engineer, determines that such a reduction would be to the Administration’s advantage, the percentage of the work required to be performed by the Contractor(s) may be reduced provided:

a. Written approval of such reduction is obtained by the Contractor from the

Engineer prior to the beginning of work on the Contract; and https://www.egov.maryland.gov/businessexpress

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 Version 1.0 (06/24/25) NIB 21 of 20

b. Any potential reduction in such percentage shall not increase the agreed upon total cost of the Contract; and

c. The Contract is amended to state the revised self-performance requirement.

METRO TC&C ROOM POWER DISTRIBUTION

Effective: 04/18/25

To help us improve the quality of State solicitations and make our procurement process more responsive and business-friendly, we ask that you take a few minutes to complete this form.

Thank you for your assistance.

Bid/Proposal No.: T-1615-0150

Contract Title: METRO TC&C ROOM

POWER DISTRIBUTION

I. If you are not submitting a response to this solicitation, please indicate why:

Other commitments preclude our participation at this time.

The subject of the contract is not in our business line.

We lack experience in the work/commodities required.

The scope of work is beyond our current capacity.

We cannot be competitive. (Please explain below.)

The specifications are either unclear or too restrictive. (Please explain below.)

Requirements, other than specifications, are unreasonable or too risky

(Please explain below.)

Time for completion is insufficient.

Bonding/insurance requirements are prohibitive. (Please explain below.)

Doing business with government is simply too complicated.

Prior experience with State of Maryland contracts was unprofitable or otherwise unsatisfactory. (Please explain below.)

Other:

II. Please explain your response further, offer suggestions, or express concerns. (use the back for additional information).

Remarks:

OPTIONAL:

Vendor Name:

Contact:

Address:

Date:

Phone:

Email:

VENDOR COMMENTS

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 NDA 1 of 4

This Non-Disclosure Agreement (the “Agreement”) is made this day of 20 , by and between (hereinafter referred to as "the Bidder ") and the State of Maryland (hereinafter referred to as "the State").

Bidder warrants and represents that it intends to submit a Bid in response to IFB # T-1615-0150

: METRO TC&C ROOM POWER DISTRIBUTION .

In order for the Bidder to submit a Bid, it will be necessary for the State to provide the Bidder with access to certain confidential information including, but not limited, to by way of example only, information that the Contractor views, takes notes from, copies (if the State agrees in writing to permit copying), possesses or is otherwise provided access to and use of by the State in relation to the Contract. All such information provided by the State shall be considered

Confidential Information regardless of the form, format, or media upon which or in which such information is contained or provided, regardless of whether it is oral, written, electronic, or any other form, and regardless of whether the information is marked as “Confidential Information”.

As a condition for its receipt and access to the Confidential Information described above, the

Bidder agrees as follows:

1. Bidder will not copy, disclose, publish, release, transfer, disseminate or use for any purpose in any form any Confidential Information received, except in connection with the preparation of its Bid.

2. Each employee or agent of the Bidder who receives or has access to the Confidential

Information shall execute a copy of this Agreement and the Bidder shall provide originals of such executed Agreements to the State. Each employee or agent of the

Bidder who signs this Agreement shall be subject to the same terms, conditions, requirements and liabilities set forth herein that are applicable to the Bidder.

3. Bidder shall return the Confidential Information to the State within five Business Days of the State’s Notice of recommended award. If the Bidder does not submit a Bid, the Bidder shall return the Confidential Information to the Procurement Officer identified in the

Key Information Summary Sheet on or before the due date for Proposals.

4. Bidder acknowledges that the disclosure of the Confidential Information may cause irreparable harm to the State and agrees that the State may obtain an injunction to prevent the disclosure, copying, or other impermissible use of the Confidential Information. The

State’s rights and remedies hereunder are cumulative, and the State expressly reserves all rights, remedies, claims and actions that it may have now or in the future

NON-DISCLOSURE AGREEMENT ( BIDDER)

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 NDA 2 of 4 protect the Confidential Information and/or to seek damages for the Bidder’s failure to comply with the requirements of this Agreement. The Bidder consents to personal jurisdiction in the Maryland State Courts.

5. In the event the State suffers any losses, damages, liabilities, expenses, or costs

(including, by way of example only, attorneys’ fees and disbursements) that are attributable, in whole or in part to any failure by the Bidder or any employee or agent of the Bidder to comply with the requirements of this Agreement, Bidder and such employees and agents of Bidder shall hold harmless and indemnify the State from and against any such losses, damages, liabilities, expenses, and/or costs.

6. This Agreement shall be governed by the laws of the State of Maryland.

7. Bidder acknowledges that pursuant to Section 11-205.1 of the State Finance and

Procurement Article of the Annotated Code of Maryland, a person may not willfully make a false or fraudulent statement or representation of a material fact in connection with a procurement contract. Persons making such statements are guilty of a felony and on conviction subject to a fine of not more than $20,000 and/or imprisonment not exceeding five (5) years or both. Bidder further acknowledges that this Agreement is a statement made in connection with a procurement contract.

8. The individual signing below warrants and represents that they are fully authorized to bind the Bidder to the terms and conditions specified in this Agreement. If signed below by an individual employee or agent of the Bidder under Section 2 of this Agreement, such individual acknowledges that a failure to comply with the requirements specified in this

Agreement may result in personal liability.

NON-DISCLOSURE AGREEMENT (BIDDER)

METRO TC&C ROOM POWER DISTRIBUTION

T-1615-0150 NDA 4 of 4

List ALL of Bidder’s Employees and Agents Who Will be Given Access to the Confidential Bid Information

Printed Name and Address of Employee (E)

Individual/Agent or Agent (A) Signature Date

Use additional sheets if necessary.

NON-DISCLOSURE AGREEMENT (BIDDER)

(MDOT MTA)

A Site Visit will be held on the date, time and at the location identified in the KISS.

Please return this form by the date and time identified in the KISS, advising whether your firm plans to attend the Site Visit. Be advised that individuals will not be permitted to participate in the Site Visit unless they have been pre-registered.

The completed form should be returned via e-mail to constructionrequests@mta.maryland.gov.

Site Visit (A strict limit of three attendees per company will be enforced):

Please specify whether any reasonable accommodations are required (typed):

Bidder’s Signature Title (typed)

Printed Name (typed) Company Name (typed)

T-1615-0150 SVRF 1 of 1

Site Visit Response Form

Email Address (typed) Attendee Name (typed) mailto:constructionrequests@mta.maryland.gov

PROCUREMENT

DOCUMENTS

T-1615-0150

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

T-1615-0150

CQ 1 of 6

IMPORTANT

This questionnaire is intended as a basis for establishing the qualifications of contractors for undertaking construction, maintenance, and repair work under the jurisdiction of the Maryland

Transit Administration. THIS QUESTIONNAIRE FORM IS A PART OF THE

CONTRACTOR’S BID AND FAILURE TO SUBMIT IT MAY BE THE BASIS FOR

REJECTION OF A BID.

I. General

(a) Legal Title and Address of Organization:

(b) Contractor’s Local Representative’s Name, Title and Address:

(c) Please Check One:

Corporation Partnership Individual

If Corporation, state:

Capital Paid in Cash:

Date of Incorporation:

State in which Incorporated:

(d) Date your Firm was organized or started:

(e) Federal I.D. No.:

(f) Other than persons listed above, number of full-time office employees:

(g) Number of full-time permanent field employees:

(h) Subsidiary of another company? (Check one)

Yes No

If yes:

CONTRACTOR’S QUESTIONNAIRE

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

T-1615-0150

CQ 2 of 6

Parent Company Name:

Parent Company Federal ID No.:

Sister Company in Related Business? Yes No Sister Company Name:

Sister Company Federal ID No.:

(i) In what States, if any, are you licensed to do business? (List license number in each state in which you are licensed to do business.)

State:

State:

State:

State:

License No.:

License No.:

License No.:

License No.:

(j) Names of officers, owners, partners and principals. Identify relationship of each to firm, extent of activity in firm and projected involvement of each on this contract:

II. If yes to any of the following questions, please attach a brief explanation and include the names, addresses, phone numbers, and e-mail addresses of the person(s) who may be contacted for additional information:

(a) Are there any claims, judgments, arbitration proceedings or suits pending against your organization?

Yes No

(b) Within the last five (5) years, has your organization ever filed any lawsuit or requested arbitration related to a construction contract?

Yes No

(c) Within the last five years has your organization ever failed to complete any work awarded to it?

Yes No

(d) Has your organization ever been adjudged a bankruptcy or filed a petition in bankruptcy?

METRO TC&C ROOM POWER DISTRIBUTION

Contract No. T-1615-0150

T-1615-0150

CQ 3 of 6

(e) In the last five years has your organization been assessed liquidated damages for failure to complete a project by the contracted date?

Yes No

(f) Have any Performance or Payment Bond claims ever been paid by any surety on behalf of your organization?

Yes No

(g) Does your organization have a Quality Control Program?

Yes No

(h) Is a copy of this program available upon request?

Yes No

(i) Has your organization ever been barred from performing work for any Federal, State or other governmental agency?

Yes No

(j) Is any member of your organization employed by the State of Maryland, a member of any State institutional board, management board or board of trustees, or in any way officially connected with the…