QsAs.pdf

QUESTIONS

1. General

1.1 How many contractors shall be engaged to execute these works (Lot 1 - 14 houses) considering the pressure which may emanate from the Employer? – It is anticipated that more than one contractor will be awarded an IDIQ Contract.

1.2 Contractors who shall be awarded these contracts shall arrange credit lines in advance based on the contract price offered by the Employer. What happens when the actual tasks orders fall far below the contract price? – Interested vendors will be required to have adequate financial resources or the ability to obtain them;

2. What are SHEM deficiencies? These are Safety, Health and Environmental deficiencies. They include such tasks as installation of smoke and carbon mono oxide sensors, installation of swimming pool fences and pool depth marking, installation of fire extinguishers. The sensors and extinguishers will be supplied by the government.

3. Subcontractors

3.1 Can prospective bidders propose subcontractors in this bid who have not yet been cleared by the Embassy? The Government reserves the right to review proposed subcontractors for a period of five (5) days before providing notice of approval or rejection.

As per FAR 9.104-4 Subcontractor Responsibility. (a) Generally, prospective prime contractors are responsible for determing the responsibility of their prospective subcontractors (but see 9.405 and 9.405-2 regarding debarred, ineligible, or suspended firms). Determinations of prospective subcontractor responsibility may affect the

Government’s determination of the prospective prime contractor’s responsibility. A prospective contractor may be required to provide written evidence of a proposed subcontractor’s responsibility.

3.2 Some good subcontractors may be approached by more than one prospective bidder. Can such subcontractors participate in more than one bid? Same as above in 3.2

What happens when proposed subcontractors also separately submit their own bid for the whole of the works? Same as above in 3.2

3.3 In particular amplify the interpretation of Section K.1 (a) of the solicitation document with respect to these 3 queries above? This section asks the offeror to certify points in (a) (1) to

(3) and (b) (1) to (2) and clearly inserting the name of the person responsible for determining prices in the offerors organization.

4. Bill of Quantities/Technical Specifications

4.1 5.1 Specify insulation grade and will it be laid on wire grid? When required this will be fiber wool or polystyrene.

4.2 5.2 The original burnt clay tiles may be difficult to source. Please price for cement tiles.

These are available.

4.3 5.5 Confirm whether metal is G.I and gauge size.GI stands for Galvanized Iron. The grade required is heavy duty.

4.4 5.23 All timber materials not specified whether soft or hard wood. All timber material is hard wood unless specified.

4.5 5.25 It is better to state the number of layers or coats of skimming plaster. Layers required are two.

4.6 5.40 The minimum obscure glass may be 4mm? 6mm is available

4.7 5.46 It is better to specify or estimate the area to be repaired or the liters of membrane material required. The unit will be changed to meter square and the quantity has been revised to 140m2

4.8 6.0 Should we quote for class 6 for all water supply pipes? CPVC schedule 40.

4.9 6.16 The 110mm sewer pipes may require bedding in buried ground. Should we include concrete C15, compacted aggregates (10-20mm) or gravel in our rates? No

4.10 9.0 The sizes of HVAC units need further specification. All units will be supplied by the government. The vendor will supply all other installation materials such as tubes and

100mm trunking.

5. Wood-flooring Construction

5.1 This is not included as part of Section C. Have you left this to the prospective bidders to proposal in their work method the:-

5.2 Types of wood adhesive, sand filling and varnishes? No varnishes required. High grip wood adhesive for hard wood laid using a trowel on a well prepared dry and clean surface.

Sanding to commence after one week of laying the wood blocks.

5.3 Sand paper sizes or grades from super coarse grid belt to finer? Four runs of one run rough grit paper, two runs of medium grit paper and one run of fine grit paper

5.4 Number of finishing coats and type of varnish (gloss, matin or satin finish)? Interior quality polyurethane wood floor sealer (Matt finish) two coats.

Oral Questions

6. In section B on Pricing Tables, will the Embassy correct totals if a totaling error is made by the vendor? No we will not add totals on behalf of vendors for base and all option years hence ensure that the totals are correct from the onset.

7. Are there specific brand names required for items not provided by the U.S. Government? No specific brands are being requested; the item being offered must meet or exceed the specifications.

8. Are you expecting test certificates for blocks? No, blocks will be inspected by the quality inspector to ensure that they meet our required strength.

9. Is point 8.8 in section B, Supplies or Services and Prices/Costs in square meters or Meters? This is in meters.

10. Kindly clarify 4.6 in section B, supplies or services and prices/costs? Same as provided

11. When are responses going to be sent to attendees of the pre-proposal conference? Monday 15th

June, 2015.