Syracuse MEPS Product and Delivery Specs.pdf

PRODUCT AND DELIVERY SPECIFICATION DETAIL

Syracuse Military Entrance Processing Stations (MEPS)

PART 1

1.1. The contractor shall deliver noon (boxed lunch) meals, as specified herein, for the Armed Forces applicants processing at the Syracuse Military Entrance Processing Station (MEPS). The Syracuse MEPS is located on a Department of Defense (DoD) Military Installation. The contractor shall be required to enter the main base via East Malloy and undergo a 100 percent accountability check. This process will take approximately 5-10 minutes. The Syracuse MEPS is located at 6001 East Malloy Road, BLDG 710, Syracuse, New York 13211-2100.

1.1.1 The contractor shall furnish meals from the establishment at the location specified in the contract.

Subcontracting to any other establishment or furnishing meals from any other location shall be permitted only with prior written consent of the contracting officer (KO).

1.2. The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested.

1.3. In accordance with AR 40-657, all food delivered and/or served on a military installation must be provided by a sanitarily approved source. To be considered a sanitarily approved source, the food preparation facility must pass a Veterinary Service Food Protection Audit.

1.3.1. All establishments and distributors furnishing subsistence items under this contract are subject to sanitation approval and surveillance as deemed appropriate by the military medical service or by other Federal agencies recognized by the military medical service. The government does not intend to accept any subsistence products, manufactured, processed, or stored in a facility which fails to maintain acceptable levels of food safety and food defense, is operating under such unsanitary conditions as may lead to product contamination or adulteration constituting a health hazard, or which has not been listed in an appropriate government directory as a sanitarily approved establishment when required. The contractor shall inform the KO immediately upon notification that its facility is no longer sanitarily approved. The government may require the contractor to provide boxed meals from an alternate sanitarily approved facility until such time as the primary facility regains its approval status. The contractor shall inform the KO when the sanitary approval status is regained.

PART 2

DEFINITIONS

2.1. Acceptance. The act of an authorized representative of the government by which the government accepts delivery of products ordered.

2.2. Armed Forces Applicant. An individual voluntarily applying for entrance into the Armed Forces, Coast Guard or any other Government Agency.

2.3. Contracting Officer (KO). A person duly appointed with authority to enter into and administer contracts on behalf of the Government.

2.4. Legal Public Holidays [as established pursuant to 5 U.S.C. 6103(a)]:

New Year's Day 1 January Martin Luther King, Jr.'s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Holiday 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on a Saturday, the preceding Friday is the observed day. If a holiday falls on a Sunday, the next Monday is the observed day. The MEPS will normally be closed on holidays, but applicants will normally require meals and lodging on holidays to process at the MEPS on the following day. There are APPROXIMATELY FIVE training days per year. The contractor will be notified in advance of the specific dates, as no meals will be required on those dates.

2.5 Military Entrance Processing Station (MEPS). Military activity responsible for administering aptitude tests, medical examinations, and administrative processing of Armed Forces applicants.

2.6 Mission Day Meal – a second meal for applicants processing late into early evening or night at the MEPS on an Extended Hours Processing Day commonly referred to as mission day.

2.7 Quality Control. Actions taken by a contractor to control the production of goods or services so that they will meet the requirements of the contract.

2.8 United States Military Entrance Processing Command (USMEPCOM). Major command responsible for administering the operation of MEPS.

PART 3

FOOD SPECIFICATIONS

3.1 The contractor shall provide noon meals every Monday through Friday, excluding legal holidays and training days scheduled by the MEPS, as well as a maximum of 28 Saturdays annually, for a total estimated 264 days per year. Extra meals (i.e. mission day meals) may also be required on as many as two of the processing days per month for applicants processing late into the afternoon or evening. The government will provide the contractor with the annual operations schedule prior to contract start and upon change. The government will notify the contractor in advance when services are not required on a scheduled Saturday.

3.1.1 Extended Hours Processing Days. On these days, commonly referred to as mission days, the MEPS require additional meals for applicants processing into the late evening hours at the MEPS location. MEPS will determine the number of meals required for applicants processing late and add them to the regular noon meal order. See paragraph 3.7.

3.1.2 The number of meals provided during a previous 12-month period is provided for information only at Technical Exhibit 1.

3.2 Sources for Food and Food Establishment minimum requirements. The contractor’s food establishment service facilities and operations, including food preparation area, shall comply with state and local health department rules on food service sanitation. Current and appropriate federal, state and local licenses and inspections shall be posted or on hand for inspection. Prohibition of private homes and living or sleeping quarters for food establishment operations: a private home, a room used as living or sleeping quarters, or an area directly opening into a room used as living or sleeping quarters may not be used for conducting FOOD ESTABLISHMENT operations. Military quarters or private residences will not be approved as sources of food for purchase. However, a food-processing establishment adjacent or attached to a private residence must be completely separated by a wall or floor for approval as an acceptable source. The food-processing establishment must not be an integral part of the residence.

3.3 The food shall be delivered in boxed meals. Each individual boxed meal shall consist of a sub-type sandwich, lettuce tomato, bag of chips, cookie, apple, straw, and napkin. See paragraphs 3.4.1 through 3.4.7 below for specifications on boxed meal content. Meals shall be delivered to the address specified in paragraph 1.1 above and shall arrive no later than 11:00 a.m. daily.

3.4 The contractor shall deliver boxed meals in a cooler or similar type container that will protect the contents and maintain a proper temperature to guard against spoilage. The contractor shall deliver meals to the MEPS Dining Area. The government will transfer meals from contractor-owned coolers/containers to a government owned refrigerator prior to the contractor’s departure.

3.4.1 The contractor shall provide the following on a daily basis:

3.4.1.1 Bread (Submarine Buns).

White, submarine style - 6 inch in length, weighing 2.5 oz. minimum, fresh.

Whole Wheat, submarine style – 6 inch length, weighing 2.5 oz. minimum, fresh.

3.4.1.2 Meat, 4.0 oz. minimum

Ham, baked or boiled, sliced Turkey, sliced Roast Beef, sliced

3.4.1.3 Cheese, 2 slices (minimum total of 1 oz.) (Except on veggie subs)

Swiss Provolone

American

3.4.2 Veggie submarine sandwiches shall be pre-prepared when requested and shall consist of lettuce, onions, pickles, green peppers, tomatoes, and cucumbers, as a minimum, and shall contain at least 4 slices (minimum of 2 oz.) of cheese in lieu of any meat product. Veggies sandwiches shall be ordered in accordance with paragraph 3.7.

3.4.3 Lettuce and Tomato shall be wrapped individually, separate from each other, separate from the sandwich, to include those boxed meals with veggie sandwiches.

3.4.4 Chips, plain, one bag, one ounce or larger.

3.4.5 Dessert, one large (5”) or two medium (2.5”) cookies, pre-packaged.

3.4.6 Fresh Apple or Orange, one medium – minimum 1/3 pound.

3.4.7 One straw and one paper napkin, 13 inches x 13 inches minimum.

3.4.8 Beverages. While all of the following types of beverages are required on a daily basis, the majority furnished daily shall be carbonated soft drinks. Beverages shall consist of the following:

3.4.9 A variety (i.e. cola type, root beer, lemon/lime) of carbonated soft drinks, both diet and regular, in cans or bottles, minimum of 12 oz. serving;

3.4.9.1 Cold water, bottled, 500 ml or 20 oz. serving;

3.4.9.2 Ice tea, can or bottle, minimum 12 oz. serving;

3.4.9.3 Whole milk, 1/2 pint container, when requested.

3.4.10 Condiments. The contractor shall include in each box lunch one individual serving package of the following:

yellow mustard, mayonnaise, salt, pepper, and vinegarette.

3.5 All food items, other than drinks specified in paragraph 3.4.9 shall be delivered to the MEPS prepackaged in a box, bag, or container large enough to hold all items without crushing.

3.6 Waxed paper, saran/plastic wrap, or glassine bags shall be used for wrapping non pre-packaged items.

3.7 The government estimates that an average of 14 served boxed meals shall be required daily with a maximum of

70. The MEPS will notify the contractor by 8:00 a.m. daily with the number of meals required for that day.

3.8 Mission Day Meal. Mission day meals shall follow the specifications outlined above. However, on mission day, the contractor may provide additional selections, such as hot sandwiches, from which the applicants may choose.

3.9 Additional Requirements:

3.9.1 Each boxed meal shall be packaged in serving containers sturdy enough to protect contents. Each container shall be clearly marked (i.e., ham, turkey, veggie, roast beef).

3.9.2 No items shall be provided or otherwise made available for sale or choice to non-applicants.

3.10 Meal Vouchers. The contractor shall perform administrative functions to account for meals provided to MEPS applicants. Necessary forms and instructions will be made available to the contractor by the government POC. By 8:00 a m. daily, the MEPS will notify the contractor via facsimile or electronic copy the number of meals needed that day for each service. The contractor will be provided copies of USMEPCOM Form 727-E, Copy 5 Diner (Lunch) Meal Authorization and Receipt Voucher. The contractor shall return all signed copies to the MEPS government POC after the delivery is made.

3.11 Invoices: On a monthly basis, the contractor shall submit a detailed invoice to the MEPS no later than the third work day of the month following the month in which meals were delivered. Monthly invoices shall be generated from the Form 727-E and noon meal worksheet which is provided to the contractor daily. The contractor's monthly invoice shall indicate the total number of lunches provided for each daily delivery.

3.12 Payment: The government will use the Government Purchase Card (GPC) to pay for supplies received under this contract in lieu of issuing orders on a Standard Form (SF) 1449. The contractor shall have the capability to accept the GPC at the time of contract award, and shall maintain such capability during the life of the contract.

Failure to maintain credit card acceptance capability may constitute contractual default pursuant to FAR 52.212- 4(m), titled "Termination for Cause". NOTE: For information purposes only; a maximum of 17 credit cards may be used each month to process payment against this contract.

3.13 The government POC will be added at contract award.

TECHNICAL EXHIBIT 1

HISTORICAL DATA SUMMARY

SYRACUSE MEPS

LUNCH

MONTH QUANTITY

December 2024 267

November 2024 345

October 2024 357

September 2024 360

August 2024 390

July 2024 409

June 2024 285

May 2024 290

April 2024 281

March 2024 274

February 2024 248

January 2024 269 Total 3,775

NOTE: The above historical data, reflecting the actual number of lunches provided during the period shown, is provided for information only. This does not guarantee future performance.