SynopsisSolicitation- ARFF.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

CANNON AIR FORCE BASE NEW MEXICO

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Combined Synopsis/Solicitation for Commercial Products & Services

Section 1: Solicitation Details

A. Title: ARFF Live Fire Training B. Solicitation #: FA4855 – 26 – Q – 0047 C. Type: Request for Quotations (RFQ) D. Contract Type Firm-Fixed-Price E. Response Deadline: 20 July 2026, prior to 1:00 PM, Mountain Time F. Questions Deadline: 15 July 2026, prior to 12:00 PM, Mountain Time G. NAICS Code: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing H. Set-Aside: Total Small Business Set-Aside I. Size standard $40M J. Points of Contact for

Questions and Submission of Offers:

Jonathan Henry, Contract Specialist, jonathan,henry.14@us.af.mil;

Dariia Khymchenko, Contracting Officer, dariia.khymchenko.1@us.af.mil

Section 2: Requirement & Performance

2.1 General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation incorporates provisions and clauses by reference (see Attachment 5).

The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

2.2 Requirement Description

a) The Government requires Portable Aircraft Rescue and Fire Fighting (ARFF) Live Fire Trainer and operator that will enable Cannon F&ES to train/maintain Aircraft Firefighter certifications in accordance with National Fire Protection Association (NFPA) Standards 1003 and 1403, and Federal Aviation Administration (FAA) Part 139 requirements. This is a requirement for live fire training evolutions for F&ES personnel over a period of 5 days to ensure all members receive the training. Bi-annual training will occur in the months of April and August. This BPA should cover a period of 5 years. Aircraft live fire training https://www.naics.com/naics-code-description/?code=532490&v=2022 https://www.naics.com/naics-code-description/?code=532490&v=2022 mailto:jsmith@us.af.mil https://www.acquisition.gov/far-overhaul

CANNON AIR FORCE BASE NEW MEXICO

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is required on a bi-annual basis by the Air Force Civil Engineer Center’s (AFCEC) Master Training Plan (MTP), and on an annual basis by the Federal Aviation Administration (FAA) per FAA Part 139. Moreover, AFI 10-210 requires fire protection personnel to complete Aircraft Live Fire Training every 12 months. Due to an extensive amount of safety issues, Cannon Fire & Emergency Service's (F&ES) static ARFF live fire trainer has been rendered out-of-service and would require costly repairs more than $1.5M. This has caused a significant training deficiency which could degrade rescue and firefighting capabilities of F&ES personnel. To augment the out-of-service ARFF training equipment and ensure timely compliance with the training requirements, the resulting contract of this effort will provide the required training equipment and instruction to all F&ES personnel.

b) A detailed description is provided in Attachment 1: Performance Work Statement (PWS).

2.3 Performance & Delivery

a) Period of Performance or Required Delivery Timeline:

a. The period of performance is as follows:

i. Base Year: 20 July 26 – 19 July 27

ii. Option Year 1: 20 July 27 – 19 July 28

iii. Option Year 2: 20 July 28 – 19 July 29

iv. Option Year 3: 20 July 29 – 19 July 30

v. Option Year 4: 20 July 30 – 19 July 31

b) Place of Performance/Delivery: Cannon AFB Fire Dept. (Bldg. 158)

c) FOB Point: Destination

Section 3: Instructions for Offerors – Commercial Products and Commercial Services

a) Submission of offers. Submit signed and dated offers to the Points of Contact specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include:

a. The solicitation number;

b. The name, address, telephone number of the Offeror;

c. The Offerors Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

d. Information necessary to evaluate the factors contained in Section 4:

Evaluation – Commercial Products and Commercial Services of this solicitation. The Offerors’ response to this solicitation must be received by the Points of Contact identified in this solicitation at or before the exact time specified in this solicitation and must include the following documents to be considered responsive:

i. Quotation or Proposal that conforms to the requirements listed in

Attachment 1;

ii. Attachment 2: Pricing Worksheet filled out completely;

iii. Attachment 3: Offeror Information & Certification filled out completely and signed by an authorized representative of the company who has authority to legally bind the company;

iv. Attachment 4: Conflict of Interest Statement filled out completely and signed by an authorized representative of the company who has authority to legally bind the company.

b) All offerors MUST BE REGISTERED in the System for Award Management

(SAM) at https://sam.gov/ at time of submission to be considered responsive and eligible for award.

c) Formal communications. Any formal communication, including questions and answers, shall be submitted in writing via email to the Points of Contact listed in this solicitation. It is the offeror’s responsibility to acknowledge receipt of all formal communications. Answers to all questions shall be posted as an addendum to the solicitation on SAM.

d) Period of acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

e) Late submissions, modifications, revisions, and withdrawal of offers.

a. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

https://sam.gov/

b. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise acceptable offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

c. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Offerors may withdraw their offers by written notice to the Government received at any time before award.

f) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

g) Debriefings. If a post-award debriefing is given to requesting Offerors, the

Government will disclose the following information, if applicable:

a. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

b. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

c. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

d. A summary of the rationale for award.

e. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

f. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Section 4: Evaluation – Commercial Products and Commercial Services

h) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

a. Technical. The technical rating reflects the degree to which the offer meets or does not meet the requirements listed in Attachment 1.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Offer meets the requirements of the solicitation.

Unacceptable Offer does not meet the requirements of the solicitation.

b. Past Performance. Past performance will be rated on an “Acceptable” or

“Unacceptable” basis at the overall factor level using the ratings shown below.

Past Performance Acceptable/Unacceptable Rating Method Adjectival Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

i. Past performance information may be obtained from any sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System

(FAPIIS), Electronic Subcontract Reporting System (eSRS), and the Supplier Performance Risk System (SPRS).

ii. In the case of an offeror without a record of past performance, or for whom information on past performance is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have “Unknown” past performance. In the context of acceptable/unacceptable, “Unknown” shall be considered “Acceptable”.

c. Price. Prices will be evaluated inclusive of transportation charges from the shipping point to the delivery destination. Prompt payment discounts may be included but will not be considered when evaluating the prices of offers.

i) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

j) Determination of Responsibility. In accordance with FAR subpart 9.1 – Responsible Prospective Contractors, an offeror must be determined to be responsible by the Contracting Officer in order to be eligible for award.

k) Notice of award. A written notice of award or acceptance of an offer furnished by the successful Offeror within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Section 5: Attachments

a) Attachment 1: Performance Work Statement (PWS)

b) Attachment 2: Pricing Worksheet

c) Attachment 3: Offeror Information & Certification

d) Attachment 4: Conflict of Interest Statement

e) Attachment 5: Provisions and Clauses

Section 5: Attachments