LMR_Maintenance_Sole_Source_W91B4N-18-Q-5034_V4.docx

Memorandum for Record: Justification and Approval – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Contracting Center - Afghanistan

2. Description of Action: Award a Firm Fixed Price maintenance contract for Land Mobile Radios (LMR).

Nature: New Requirement X Follow-on Requirement

Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order #________________

Pricing/Contract Type: X Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: X Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 2018

Name of Proposed Contractor(s) and Address:

Motorola Solutions Inc.

809 Pinnacle Drive Suite G Linthicum Heights, MD. 21090

Brand Name Buy: Yes X No

3. Description of Services or Supplies: Contractor shall provide Land Mobile Radio (LMR) depot level support for 455th Air Expeditionary Wing, Bagram Airfield (AF), Afghanistan.

Contract Duration: Nine (9) month base period with four (4) twelve (12) month option periods.

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available., Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. Motorola provides secure digital LMR communications equipment to the USAF as well as all of DoD. These radios will be primarily deployed to Southwest Asia (SWA). Per AFCENT/A6 directive; Special Instructions to Communicators (SPIN-C) Tab J3 dated 2 March 2010, this manufacturer shall be the brand of choice to fulfill secure digital LMR communications requirements, and is the only secure digital LMR equipment presently being used within the AOR. To ensure the integrity, maintainability and supportability of our LMR infrastructure, we need to continue the use of Motorola equipment to fulfill our requirements.

b. Motorola is also the only vendor who can make factory certified modifications or enhancements to the hardware or software for the LMR communications network. These measures are enacted an in effort to protect the viability and sustainability of mission critical radio networks

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, X apply and will be followed, or do not apply due to an exception at 5.202 .

7. Market Research:

· By nature of the proprietary hardware and software components, Motorola and Motorola Authorized Service Providers (a designation separate from ‘dealer’, ‘reseller’, or ‘manufacturers representative’) are the only companies authorized by Motorola to perform warranty repairs and maintenance services on Motorola manufactured systems.

· Motorola is also the only vendor who can make factory certified modifications or enhancements to the hardware or software for the LMR communications network.

8. Other Facts:

a) The current contract is W91B4N-17-P-0026 was awarded to Motorola Solutions via sole source means.

b) Requiring activity is confident, this contract will provide adequate maintenance and support for their LMR communication capability.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: MSgt Miesner, Gordon Date:

Title: Program Manager

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

HUBERT M CACHO

Contracting Officer

Signature:

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