SI_F5SOL10055_Synopsis.doc

Title: Vertical Transportation Services - SI Wide

Synopsis / RFQ:

THIS NOTICE IS PROVIDED FOR INFORMATION PURPOSES ONLY.

THIS OPPORTUNITY SHALL BE MADE AVAILABLE TO ALL INTERESTED CONTRACTORS AT A LATER DATE.

I. CONTRACT INFORMATION:

Under the present unrestricted proposed procurements, the Smithsonian Institution (SI) is seeking Bid Packages from all interested Bidders for the ultimate selection and subsequent award of one hybrid “Firm Fixed Price (FFP) - Indefinite Delivery / Indefinite Quantity (IDIQ)” Contract that would effectively provide for annual, ongoing Vertical Transportation Maintenance and Repair of passenger and freight elevators, escalators, dumbwaiters, side-walk lifts, special lifts, material lifts, wheel chair lifts, loading dock lifts and levelers at the SI facilities within the Washington, D.C. Metropolitan area; New York City; Hawaii; and Arizona.

It is anticipated that the Base Contract will be for a period of one (1) year with nine (9) one-year options. Under the Terms and Conditions of the resultant Contract, the selected Contractor, shall be responsible for the total management and total work effort for all FFP and IDIQ work thereunder including the provision of all personnel, labor, materials, equipment, tools, spare parts, inventory and all other services required to perform all aspects of maintenance, operation and repairs including, but not limited to, component replacement, vandalism and abuse, correction of deficiencies, fabrication, alterations, construction, inspection, testing, routine and emergency callback services, data collecting and reporting for the passenger and freight elevators, escalators, dumbwaiters, side-walk lifts, special lifts, material lifts, wheel chair lifts, loading dock lifts and levelers at the SI facilities within the Metropolitan Washington DC area, New York City, Hawaii and Arizona within the terms of the Contract. The inventory may vary occasionally and notice will be provided accordingly.

The FFP Performance-Based Contract portion shall be a fixed-price sum that includes those duties necessary to perform all types of maintenance, operations, repairs, callbacks, materials, testing, fabrication, component replacement, correction of deficiencies, construction, modifications, upgrades, labor and data reporting under the Base Contract up to the Firm Fixed Price Threshold (FFPT).

The IDIQ Performance-Based Contract portion shall be a “time-and-materials” sum that includes those duties necessary to perform all types of repairs, requests, special event coverage, overtime charges, labor, construction, modifications and upgrades that the SI requests or requires that may be outside of the scope of the FFP portion of the Base Contract. To this end, it shall also include any sums that may exceed the FFPT under the Base Contract.

After award, the SI intends that the Contractor provide on-site personnel to perform all aspects of maintenance, operation and repairs---including but not limited to component replacement; vandalism and abuse; correction of deficiencies; fabrication; alterations; construction; inspection; testing; and, routine and emergency callback services for the passenger and freight elevators, escalators, dumbwaiters, special lifts, material lifts, wheel chair lifts, loading dock lifts and levelers, due to the high volume of visitation and inventory---during the normal visitation hours at least Monday thru Friday. The Contractor shall therefore submit a “Staffing Plan” with their Technical Proposal, addressing the staff for all the SI sites included in this Contract. Finally, the SI intends that the selected Contractor provide twenty-four (24) hour callback service, seven (7) days a week for the passenger and freight elevators, escalators, dumbwaiters, side-walk lifts, special lifts, material lifts, wheel chair lifts, loading dock lifts and levelers at the SI facilities within the Metropolitan Washington, D.C. area, New York City, Hawaii and Arizona within the terms of the finalized Contract as the SI deems appropriate.

Individual Work Orders shall not exceed $400,000.00 per Work Order with an annual IDIQ contract amount for the cumulative value of all Work Orders issued within a given calendar year not to exceed $1 million. The selected firm must be capable of responding to and working on multiple, Work Orders concurrently. Work Orders shall be awarded based on the selected Contractor’s current workload and its ability to accomplish the Order in the required time; type of services required; previous experience, including customer satisfaction, performance and quality of service; and, Deliverables under the current IDIQ. Initial Work Order contracts may be issued up to ten (10) total years after selection approval.

The North American Industry Classification (NAICS) Code for the proposed activity is 238290.

The award size standard is $15,000,000.00.

II. CONTRACT INFORMATION:

Firm evaluation and selection will be conducted in accordance with FAR 36.6 and will be based on the following primary criteria:

(1) A comprehensive Cost Proposal based upon the Scope of Work set out in the finalized Solicitation and built around the Construction Specifications Institute (CSI) divisions of work.

(2) Firm competence as demonstrated by past performance on similar Contracts in terms of work management, responsiveness, quality of work, cost control and compliance with performance schedules. A proposed “Schedule for Completion” shall be submitted as part of responsive proposal packages and it shall include an Organization Chart and address management approach; team organization; and coordination of all in-house disciplines and consultants. The Plan shall also address quality control procedures, cost control, coordination of in-house disciplines with consultants, and scheduling procedures. The Contractor shall have performed satisfactorily on at least three (3) projects of comparable scope in the past eight (8) years, with either customer feedback documentation or customer name and contact information provided for verification by SI. Information shall also be included on additional projects, if necessary, so as to provide examples for Vertical Transportation Maintenance and Repair work.

(3) Capacity of the project team to accomplish the work within specified time constraints based on submittal of firms’ current and projected workloads.

(4) Firm location in reasonable proximity of SI facilities, especially Washington, D.C. The primary office where the work will be performed and the staffing at that office shall be clearly indicated on the Work Management Plan. The geographic location of the firm will also be considered in order to evaluate the firm’s knowledge of the potential project locations.

III. SUBMISSION REQUIREMENTS:

A formal Solicitation (F15SOL10055) listing all formal Bid Submittal Requirements and Evaluation Criteria---as well as information regarding a “Pre-Proposal Site Visit”---shall be formally scheduled and posted on the Federal Business Opportunities website within the next fifteen (15) calendar days.