OFEO_ELEV_F15SOL10058_AttachmentJ3.pdf

Attachment J.3

Supplementary Conditions for Construction (01000)

TABLE OF CONTENTS

DIVISION 1 GENERAL REQUIREMENTS

010000 Supplementary Conditions for Construction

PROJECT SUMMARY AND INFORMATION

1. Project Information

2. Summary of Work

3. Contract Time for Completion

4. Schedule of Options for *Bid/Proposal

5. Schedule of Unit Prices

6. Bidder/Offeror Examination of Site

7. Availability of Documents

SPECIAL PROJECT REQUIREMENTS

8. Units of Measure

9. Non-Public, Tenant and Secured Spaces

10. Museum Artifacts and Scientific Research Materials

11. Protection of Historic Properties

CONTRACTOR USE OF PREMISES

12. Hours of Work, Workdays and Government Holidays

13. Conditions Affecting Contractor’s Work

14. Contractor Deliveries, Hauling and Access

15. Dress and Deportment

16. Contractor Parking

17. Eating, Drinking, Smoking and Illegal Substance Abuse

PROJECT COORDINATION

18. Coordination of Trades

19. Quality Control

20. Permits, Licenses and Fees

21. Utility Service Interruptions and New Connections

22. Smithsonian-Furnished Items Installed by the Contractor

23. Salvage

24. Cutting, Patching and Matching Existing Work

PROTECTION OF THE SITE DURING CONSTRUCTION

25. Protection of the Site

26. Protection of Flora, Fauna and Central Computer Controller Irrigation

System

27. Debris Control and Daily Cleanup

28. Dust and Air Quality Control

29. Noise Control

30. Vermin, Pest and Rodent Control

31. Drilling, Welding and Torch Cutting

TEMPORARY CONSTRUCTION FACILITIES

32. Contractor Field Offices, Trailers and Sheds

33. Staging, Storage and Work Areas

34. Sanitary Facilities

35. Temporary Utility Services and Extensions

36. Scaffolding and Platforms

37. Project Signs

MEETINGS

38. Preconstruction Meeting

39. Pre-Condition Survey of the Site

40. Project Meetings

SUBMISSIONS

41. Submittal Definitions

42. Submittals and Reviews

43. Criteria for Product Selection

44. Progress Photographs

45. Contractor Correspondence and Daily Reports

SAFETY, HEALTH AND FIRE PROTECTION

46. Jobsite Safety

47. Toxic and Hazardous Substances

48. Personal Protective Equipment

49. Barriers, Barricades and Walkways

50. Existing Fire Protection Systems

SECURITY REQUIREMENTS

51. General Security Requirements

52. Identification Badges

53. Access and Property Control at the Museum Support Center

54. Security of Temporary Openings

55. Existing Building Alarm Systems

56. Security Guard Duty Charges

SCHEDULES AND PAYMENTS

57. Schedule of Values

58. Scheduling & Payments / Bar Chart

59. Assignment of Claims

PROJECT CLOSEOUT REQUIREMENTS

60. Project Closeout

61. Substantial Completion

62. Final Completion and Acceptance

DIVISION 2 Hazardous Materials

DIVISION 3 CONCRETE

DIVISION 4 MASONRY

DIVISION 5 METALS

DIVISION 6 WOOD AND PLASTIC

DIVISION 7 THERMAL AND MOISTURE PROTECTION

DIVISION 8 DOORS AND WINDOWS

DIVISION 9 FINISHES

DIVISION 10 SPECIALTIES

DIVISION 11 EQUIPMENT

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 14 CONVEYING SYSTEMS

DIVISION 15 MECHANICAL

DIVISION 16 ELECTRICAL

Attachment AA SMITHSONIAN INSTITUTION DESIGN STANDARDS – Jan. 2012

Division 14 – Conveying Systems

Attachment BB STATEMENT OF WORK

Attachment CC PROJECT LOCATION PLANS

END OF TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01000

SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

PROJECT SUMMARY AND INFORMATION

1. PROJECT INFORMATION

2. SUMMARY OF WORK

3. CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within _______ calendar days after receipt of a formal Notice to Proceed issued by SI, and shall be completed within the total contract time of x calendar days. All work, including project close-out activities, shall be completed in every respect within the contract time.

3.2. The start date and completion date shall be as stated in the Notice to Proceed issued by the Contracting Officer.

4. SCHEDULE OF ALTERNATES FOR *BID/PROPOSAL

5. SCHEDULE OF UNIT PRICES

6. BIDDER/OFFEROR EXAMINATION OF SITE

6.1. Every effort has been made to indicate all work necessary to complete the project as identified. The contractor(s) shall carefully examine the premises during the bid period and satisfy themself(ves) as to the extent, nature, and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, utilities, electric power, access and haul routes, type of equipment and facilities needed for the successful implementation and execution of the Work.

6.2. During the bid period, bidders may view the project site on an appointment basis.

Any comments, information or discussion during the site visit shall not modify the contract documents. Bidders shall make an appointment to view the site by contacting the COTR.

6.2. Pre-Bid Conference and Site Visit. Before the bid opening date, a scheduled pre-bid conference and site visit will be announced by the Contracting Officer. The purpose of the scheduled meeting is to provide an opportunity for all bidders to review the project site. Any comments, information or discussion during the site visit shall not modify the contract documents.

6.3. This project may require special arrangements for access to non-public areas.

Access to the site may be restricted at times other than during the scheduled visit.

7. AVAILABILITY OF DOCUMENTS

SPECIAL PROJECT REQUIREMENTS

8. UNITS OF MEASURE

8.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

9. NON-PUBLIC, TENANT AND SECURED SPACES

9.1. Certain tenant spaces, non-public spaces, utility and equipment rooms, and other areas related to or used for purposes of storage, conservation, research, curation of museum collection and artifacts or for scientific research may have restricted access.

9.2. The Contractor shall identify to the COTR as soon as possible, but no less than two working days in advance, any occupied areas that the Contractor must access that are located outside the limits of the project site. The Contractor shall identify in writing:

9.2.1. Restricted areas to be accessed.

9.2.2. Specific reason for needing access.

9.2.3. Nature of the work to be performed.

9.2.4. Date(s) and hours needed to complete construction work activity.

10. MUSEUM ARTIFACTS AND SCIENTIFIC RESEARCH MATERIALS

10.1. The handling of museum artifacts or scientific research experiments by the Contractor is strictly prohibited without written consent of the Smithsonian. The existing museum artifacts and research related materials may be moved only by authorized Smithsonian museum curatorial personnel. An offender of this clause may be subject to arrest or removal from the premises and project by Smithsonian security officers.

10.2. If temporary relocation of artifacts or research experiments is necessary, the Contractor shall give notice to the COTR at least five working days in advance of the time relocation is needed.

10.3. Humidity/Temperature Controlled Spaces: The Contractor shall take care to minimize fluctuations in air conditions and quality, particularly in areas containing artifacts and storage collections and laboratories and scientific research experiments. Humidity and temperature controlled areas require consistency of utility operation.

11. PROTECTION OF HISTORIC PROPERTIES

11.1. The project site is located in a designated National Historic Landmark property and requires special attention to the quality of materials selected for installation and workmanship efforts to satisfactorily preserve and restore historic elements and finishes of an historic landmark structure.

11.2. Upon request of the COTR, the Contractor shall submit evidence of technical competence in restoration work for National Historic Landmark structures, including subcontractor resumes, references and photographs or previous similar work.

CONTRACTOR USE OF PREMISES

12. HOURS OF WORK, WORKDAYS, AND GOVERNMENT HOLIDAYS

12.1. Work shall be performed, when possible, under this contract during the normal workdays of Monday through Friday, except Smithsonian holidays as specified herein, and the normal work hours as agreed to by the COTR at the preconstruction meeting.

However, as project conditions dictate, please note that the premises will be continually occupied, requiring certain portions of the work under this contract to be performed during periods other than the building occupants' normal workday and hours. The normal workdays and hours of the building occupants are Monday through Friday, between 6:00 a.m. and 6:00 p.m. Additionally, The SI frequently holds special events, movie showings, and seminars during evening and morning hours outside of these time limits, so all work must be carefully coordinated with the COTR to minimize impacts to the use and occupancy of the facility.

12.2. For each occasion the Contractor intends to work on Saturdays, Sundays or Smithsonian holidays, or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least 3 working days in advance.

12.3. The Contractor shall reimburse the Smithsonian Institution for security and inspection services provided by Smithsonian when the Contractor chooses to work outside the normal workdays and hours, as identified herein. However, the Contractor will not be charged for SI overtime security and inspection services, if in the opinion of the COTR, the work cannot be done during the normal workdays and hours due to requirements of the Smithsonian.

12.4. Smithsonian Holidays. For holidays that fall on Saturday, the Smithsonian holiday is observed on the previous Friday. For holidays that fall on Sunday, the Smithsonian holiday is observed on the following Monday. The Smithsonian holidays are listed below.

New Year's Day January 1 Martin Luther King Jr.'s Birthday January, third Monday George Washington's Birthday February, third Monday Memorial Day May, last Monday Independence Day July 4 Labor Day September, first Monday Columbus Day October, second Monday Veterans' Day November 11 Thanksgiving Day November, fourth Thursday Christmas Day December 25

13. CONDITIONS AFFECTING CONTRACTOR'S WORK

13.1. Existing Occupied Spaces: The premises will be occupied during the performance of the Work. The Contractor shall schedule work activities to minimize interruption of surrounding visitors, occupants, staff, income generating activities and stores, and occupied spaces. Work at the parking and loading dock levels shall not block access, and shall not block corridors or egress paths. Coordinate all temporary construction and barricades with the COTR.

Efforts will be made by SI to temporarily move employees and contents out of specific areas under construction, as needed, during the times requested by the Contractor.

However, the needs of the Smithsonian Institution take precedence and free access for the Contractor cannot always be guaranteed. The Contractor may work in non-public areas only in the presence of authorized Smithsonian staff or Office of Protective Services (OPS) guard personnel, as determined by OPS.

13.2. Relocation of Existing Occupants: Contractor's requests for Smithsonian to temporarily relocate existing occupants or for Contractor's access to secured areas shall be made to the COTR as far in advance as possible, but no less than ten working days in advance of the need for relocation.

13.3. Space for Contractor Use: The space available for Contractor's use is limited to areas as agreed to with the COTR in consultation with SI’s Office of Facilities Management and Reliability (OFMR). Space allocation and availability are subject to change, at the discretion of the Smithsonian, to meet the needs of all parties requiring access and space within the building and the surrounding areas.

14. CONTRACTOR DELIVERIES, HAULING, AND ACCESS

14.1. The Contractor's materials and equipment shall be delivered, received, and handled by the Contractor's personnel.

14.2. Access to the building for on- and off-loading of all material, structures, and equipment shall be given by the COTR.

14.3. The Contractor may use the freight elevator with permission of the OFMR for movement of material, structures, and equipment, within acceptable loading limits, but SI reserves first right of refusal during scheduling conflicts.

15. DRESS AND DEPORTMENT

15.1. Contractors' personnel shall be fully and appropriately clothed at all times and shall conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor, or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

16. CONTRACTOR PARKING

16.1. Arrangements for Contractor's parking is the sole responsibility of the Contractor.

Parking may or may not be available at the project site. Daily paid parking spaces may or may not be available through the SI Parking Office, subject to availability and other conditions.

17. EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

17.1. Eating and drinking in Smithsonian buildings or leased space will be allowed only in designated areas. Offenders may be subject to removal from the premises and project should the Contractor's Superintendent fail to correct conditions which, in the opinion of the COTR, violate this clause. No food and no beverages other than water, are permitted in Gallery Spaces, machine rooms and wire closets.

17.2. The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

17.3. Smoking or carrying lighted tobacco products is prohibited in all Smithsonian buildings or leased space, in exhibition and public spaces, in areas where hazardous materials are stored or handled, and in areas undergoing construction, renovation, or repair. Acceptable areas for smoking are outside of the building, as designated by the Smithsonian Facility Manager, and/or Office of Safety, Health and Environmental Management (OSHEM).

17.4. The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Working on the project under the influence of alcohol or illegal substances is strictly prohibited. Gambling is strictly prohibited.

PROJECT COORDINATION

18 COORDINATION OF TRADES

18.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided.

18.2. Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed, and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

18.2.1. Work installed prior to approval of coordination drawings shall be at the Contractor's risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If an interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

18.3. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal, and testing, within the limits indicated on the Contract Documents. Pipes, conduit, ducts, and other system components shall be installed as close as possible to ceiling slabs, walls, and columns to minimize space used while accommodating function and maintenance.

19 QUALITY CONTROL AND QUALITY ASSURANCE

19.1. The Contractor shall provide for quality control, inspections, testing, and re-testing as necessary for all work, including that of subcontractors, to verify compliance with the contract documents. SI will periodically inspect the work and will provide quality assurance.

20 PERMITS, LICENSES, & FEES

20.1. The Contractor shall obtain and pay for all applicable permits and licenses required by regulating agencies, including but not limited to: permits for pedestrian and road markings, construction fences, sidewalk cuts, utility company connections, elevator certificates, waste containers, etc.

20.2. The Contractor shall pay all duties, fees, taxes, and other charges and give all notices necessary and incidental to the due and lawful execution of the work.

20.3. The Contractor shall keep the Smithsonian indemnified against all penalties and liability for breach of provisions of any national, provincial, district or city statute, ordinance, or law and the regulations and by-laws of any local or other duly constituted authority which may be applicable to the Work, and with such rules and regulations of public bodies and companies.

21 UTILITY SERVICE INTERRUPTIONS AND NEW CONNECTIONS

21.1. Any planned interruption in utility service must be approved by and coordinated through the COTR. The Contractor shall submit a written request as far in advance of scheduled interruption as possible, but no less than two full working days in advance.

The Contractor shall make the necessary temporary provisions to supply continuous electrical power, HVAC space conditioning, and security as required during periods when service is interrupted, as directed by the COTR.

21.2. The Contractor's work efforts to restore service shall be continuous until the interrupted utility is back in service.

22 SMITHSONIAN-FURNISHED ITEMS INSTALLED BY THE CONTRACTOR

23 SALVAGE

23.1. The Smithsonian Institution assumes no responsibility for salvage value or any loss or damage to materials or structures on the site for which the Contractor may have reflected a salvage value in his or her proposal or bid.

23.2. Except as specifically stated in the contract documents, construction materials, equipment, or other items that are to be removed and neither re-used under this contract nor reserved as property of the Smithsonian Institution shall become the property of the Contractor and shall be removed from the premises by the Contractor.

24 CUTTING, PATCHING, AND MATCHING EXISTING WORK

24.1. Existing work shall be cut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work to remain in place which is damaged or defaced during this contract shall be restored to match the conditions existing at the time of award of the contract, at no additional cost to the Smithsonian. Contractor shall treat all drywall as if it contains ACM in the joint compound unless it is tested by an IH and proven otherwise.

24.2. Conditions exposed by removal of existing work that do not match new finishes or align with new work shall be called to the COTR's immediate attention. Necessary corrective work directed by the COTR will be subject to adjustment provisions as stated in the General Conditions of the contract.

PROTECTION OF THE SITE DURING CONSTRUCTION

25 PROTECTION OF THE SITE

25.1. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents, and grounds wherever work under this contract is performed.

25.2. Plan for Protection of the Site: The Contractor shall submit a plan for protection of the site to the COTR for approval. As a minimum, the Plan shall describe:

25.2.1. Proposed method, location, and construction of temporary enclosures.

25.2.2. Routes of access and egress, including those for people with disabilities.

25.2.3. Location and maintenance of emergency exits.

25.2.4. Methods of protection of existing surfaces and occupants.

25.2.5. Means of connection of temporary enclosures/surfaces to existing historic materials.

25.3. Temporary enclosures shall be constructed to prevent unauthorized access or egress. Dust and fume barriers shall be constructed, as needed or as determined by the COTR, to seal and isolate the work area from the remainder of the interior areas while the work is in progress. Wood used for protection of the site shall be fire-treated.

25.4. The Contractor shall submit information describing the proposed construction of temporary enclosures and methods of installation to the COTR for approval. Any connections to existing structures must be accomplished in such a way as to minimize disturbance of existing surfaces.

26 PROTECTION OF FLORA AND FAUNA

27 DEBRIS CONTROL AND DAILY CLEANUP

27.1. The Contractor shall regularly clean up the work areas and shall at all times maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed from the site daily by the Contractor. The Contractor shall keep all access, haul routes, and site areas free of dirt, debris, and other materials resulting from construction activities.

27.2. Under no circumstances shall any rubbish or waste be dropped or thrown from one level of scaffolding to another or within or outside the building. Rubbish may be lowered by way of chutes, taken down on hoists, or lowered in receptacles.

27.3. Trash receptacles: The Contractor shall provide enclosed trash receptacle(s) in quantity and size necessary to meet project needs, located as approved by the COTR.

28 DUST AND AIR QUALITY CONTROL

28.1. The Contractor will execute the Work by methods that minimize dust raised by construction operations. The Contractor will provide positive means to prevent objectionable odors and air-borne dust from dispersing into the atmosphere and from being drawn into existing air-intake louvers and ductwork.

28.2. Dust barriers shall be erected where necessary to protect adjacent areas from dust infiltration as required by the COTR. Dust barriers shall be rigid and visually opaque and shall seal the work area by affixing to the structure on all sides (i.e. ceiling, walls, and floor).

28.3. Means of connection of dust barriers to existing structures shall not damage the building fabric. Details of barriers shall be submitted for approval to the COTR.

28.4. No open fires or burning of trash are permitted.

29 NOISE CONTROL

29.1. The Contractor shall comply with the regulations of the District of Columbia and OSHA Standard 1926.52 and 1910.95 and all other regulations relative to safety noise control.

29.2. Activities that generate excessive noise or vibration and interrupt museum functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

29.3. The Contractor shall provide sound attenuation to maintain acoustic level below 75 dBA at a distance of 15 m.

30 VERMIN, PEST, AND RODENT CONTROL

31 DRILLING, WELDING, FIRE RATED PENETRATIONS AND CUTTING

31.1. Daily Permit: When ANY fire-rated partition penetrating, welding, torch cutting, grinding or other heating operations are to occur inside existing structures, the Contractor shall obtain a daily permit from the Building Manager's Office at least two working days in advance. The permit must be posted at the job site prior to beginning the scheduled work.

31.2. Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. The Contractor shall provide adequate ventilation to prevent air contamination or the accumulation of toxic materials. A fire extinguisher (minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding, or cutting.

31.3. Use of Impact Hammers: The use of impact hammers or other equipment causing vibration, noise, and dust may be harmful to collections and/or building occupants. The Contractor shall request approval from the COTR at least five working days before beginning this type of work.

TEMPORARY CONSTRUCTION FACILITIES

32 CONTRACTOR FIELD OFFICES, TRAILERS, AND SHEDS

33 STAGING, STORAGE, AND WORK AREAS

33.1. The Contractor shall provide adequate storage and protection of materials and equipment delivered to the site to prevent theft, weather damage, or other physical damage.

33.2. Plan for Staging, Storage, & Work Areas: The Contractor shall submit a drawing of areas proposed for construction operations for approval by the COTR at least five working days prior to mobilization or at the Preconstruction Meeting, whichever is first. The drawing shall show buildings, utilities, temporary toilet facilities, temporary utility extensions, temporary interior walls and barriers to limit unauthorized intrusion and to control noise and dust, pedestrian walkways, vehicular access, temporary fencing, trailers, sheds, storage areas, and the Contract's desired route for access and egress to the premises and to the project site.

33.3. All wood used for temporary, interior construction shall be pressure-impregnated with a "Dricon" treatment or an equal treatment approved by the Smithsonian Institution.

All pieces must bear the UL "FR-S" stamp. Intumescent (fire-retardant) paint shall not be used.

34 SANITARY FACILITIES

34.1. Contractors' personnel will be permitted to use designated restrooms located on the premises. If in the opinion of the COTR, the Contractors' personnel fail to maintain acceptable dress and conduct appropriate to a public place, permission to use the public restrooms may be rescinded.

35 TEMPORARY UTILITY SERVICES AND EXTENSIONS

36 SCAFFOLDING AND PLATFORMS

36.1. The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR

1926.451 and ANSI A10.8. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

36.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten working days in advance of scaffolding erection. Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

36.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

37 PROJECT SIGNS

MEETINGS

38 PRECONSTRUCTION MEETING

38.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site. As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date, and place for the conference. Items to be discussed at the Preconstruction Meeting include, but not are limited to:

38.1.1. Contract Time: Notice to Proceed date and Completion date

38.1.2. Scheduling and Submittals

38.1.3. Mobilization and Staging

38.1.4. Access to the Premises, Haul Routes, Loading Dock

38.1.5. Contractor Deliveries

38.1.6. Security Requirements/List of Contractor's Personnel

38.1.7. Emergency Procedures and Phone Numbers

38.1.8. Protection of Site and Historic Preservation

38.1.9. Fire Protection and Safety Requirements

38.1.10. Utility Interruptions, Rough-in Inspections, Testing

38.1.11. Applications for Payment

38.1.12. Pre-Condition Survey of the Site

38.1.13. Accessibility Requirements

38.1.14. Quality Assurance

38.1.15. Preservation of Wildlife and Natural Resources

38.2. All of the Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend the Preconstruction Meeting.

38.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five working days after the Preconstruction Meeting, and shall address interactions with other contractors, tenants, the public, and any others making use of the site and surrounding areas. As a minimum it shall include:

38.3.1. Locations of overlap in use of the site by the Contractor and others, including work areas, delivery points, access/egress areas.

38.3.2. Specific items of work by others required to support critical milestones in the Contractor's schedule.

38.3.3. Completion or delivery of work by others that may impact the Contractor's schedule.

38.3.4. Portions of the work that create special hazards or disturbances.

38.3.5. Portions of the work that affect utilities, fire-protection or detection systems, or security systems.

38.3.6. Events requiring access to areas outside of the project site or secured spaces.

38.3.7. Protection to be provided by the Contractor for work completed by others either before or during this project.

39 PRE-CONDITION SURVEY OF THE SITE

39.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e. building, its contents, grounds, and equipment) shall be inspected by the Contractor, major Subcontractors, COTR, and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time, and this survey will serve as the basis for the establishment of the pre-contract conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

39.2. Written and photographic documentation: The Contractor shall prepare a typewritten and photographic report in triplicate to identify damages or defects of materials, equipment, and the site. The Contractor shall retain one report and shall submit one report each to the Contracting Officer and the COTR.

39.3. Videotape documentation:

40 PROJECT MEETINGS

40.1. Progress Meetings: The COTR will lead regular progress meetings with representatives of the Contractor, Smithsonian, Architect/Engineer (as required), major subcontractors, and other critical subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work, and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall insure that all required subcontractors and suppliers attend the Progress Meetings and the COTR will insure that all necessary SI personnel attend.

40.2. Special-Topic Meetings: At the discretion of the COTR, separate meetings may be scheduled to address issues of quality assurance, coordination with other contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend.

40.3. Meeting Minutes: The Contractor shall promptly prepare minutes of each meeting and send two copies to the COTR within five working days.

SUBMISSIONS

41 SUBMITTAL DEFINITIONS

41.1. Submittals are defined to include shop drawings, product data, samples, and additional data required for submission to the COTR for review and approval prior to incorporation into the work.

41.1.1. Shop Drawings: Detailed drawings, schedules, diagrams, and illustrations prepared specifically for this project by the Contractor, or any subcontractor, manufacturer, supplier, or distributor to illustrate fabrication and/or installation of a portion of the Work.

41.1.2. Schedule: A detailed tabulation of components, items, or parts to be furnished for use on this project.

41.1.3. Statement: An affirmation prepared by the Contractor, the installer, or manufacturer of a material, product, or system, to satisfy a requirement defined in a technical section.

41.1.4. Factory Test Report: A written report of the findings of a test performed by the Contractor on an actual portion of the Work or prototype prepared for this project before it is shipped to the site.

41.1.5. Field Test Report: A written report of the findings of a test performed by the Contractor on a portion of the Work during or after installation.

41.1.6. Certificate of Compliance: A written statement, signed by an authorized official of the manufacturer of a product or system or supplier of a material attesting that the product, system, or material meets the requirements of the contract documents. The certificate of compliance must be dated after the award of this Contract, and must name the project and cite the specification section, paragraph, and requirements which it is intended to address.

41.1.7. Product Data: Illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, and catalog information illustrating a material, product, or system to be installed on this project.

41.1.8. Color Charts: Pre-printed brochures showing the color range of a material.

41.1.9. Test Reports: Reports verifying that a material, assembly, system, process, or laboratory meets requirements established in the Contract Documents. Reports shall indicate compliance by naming and describing the test method and test results. Testing must have occurred within three years of the date of award of this contract.

41.1.10. Samples: Physical examples of materials, equipment, assemblies, or workmanship establishing standards for evaluating finished Work.

41.1.11. Color/Texture Selection Sample: Samples of an available range of textures and/or colors of a material formed of the actual finish material over a substrate identical to that which will be used in the field.

41.1.12. Mock-up: An assembly or sample panel constructed in accordance with specifications to show construction details, finished appearance, and/or performance.

41.1.13. Material Safety Data Sheets: Instructions, warnings, and recommended and required handling and use procedures for individual hazardous materials published by the product manufacturer.

42 SUBMITTALS AND REVIEWS

42.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents.

The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

42.1.1. Review each submittal for conformance with requirements of the contract documents and coordination with related work.

42.1.2. Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements, and proper connection to adjoing materials installed by others.

42.1.3. Assure that all submittals use the appropriate units of measure. All drawings and technical data shall be in SI (metric) units for projects designed in SI units. Preprinted literature in other units shall be accompanied by documentation to show conformance to project requirements.

42.1.4. Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

42.1.5. Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

42.1.6. Correct and resubmit submittals according to response from Smithsonian Office of Engineering Design & Construction.

42.1.7. Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

42.2. Submittal Schedule and Control Log: The Contractor shall submit to the COTR a schedule of work-related submittals using the Smithsonian OFEO Submittal Log form within 14 calendar days after the effective date of the Notice to Proceed. (Submittal Log form is available on computer disk upon request.) Submittals shall be listed in the order they are scheduled to be submitted and the following information shall be given:

42.2.1. Project Name, Project Number, Contractor Name, Contract Number

42.2.2. Technical Specification Section for each submittal

42.2.3. Unique Submittal Number

42.2.4. Description of item to be submitted, as listed in the specifications

42.2.5. Date item must be submitted to the Smithsonian in order to support the project schedule

42.2.6. Subcontractor providing submittal (in "Comments" column)

42.3. Quantities for Submittals: Unless otherwise noted in the technical specification, the Contractor shall deliver to the COTR:

42.3.1. Shop Drawings: Submit one reproducible and eight blueline or blackline prints. After submittal review, three prints and the reproducible will be returned to the Contractor.

42.3.2. Product Data, Test Reports, Color Charts, etc.: Submit eight copies of each submittal. After submittal review, three copies will be returned to the Contractor.

42.3.3. Color/Texture Samples: Submit two samples, minimum size 600 mm by 600 mm, unless otherwise specified. After submittal review, one sample may be retained by the Smithsonian.

42.3.4. Mock-up and Sample Installations: Unless otherwise specified, minimum size shall be as noted to complete a panel section or normal break in the work.

42.3.5. Written Text Documents, Plans, and Reports: Submit eight copies, each copy with complete attachments, if any.

42.4. Submittal Reviews by the Smithsonian: Reviewed submittals will be marked "Approved", "Approved as Noted", "Resubmit", or "Disapproved". Submittal approval by the Smithsonian shall not relieve the Contractor of responsibility for submittal errors, omissions, or deviations from the contract documents. Approval of submissions does not constitute acceptance of substitutions except as covered under sub-paragraph entitled "Contract Requests for Substitutions".

42.5. Submittal Review Period: The Contractor shall transmit to the COTR all submittals sufficiently in advance of the time necessary for fabrication and installation to allow for review by the Smithsonian and return to the Contractor, including any time needed for correction and resubmission by the Contractor. The expected time required by the Smithsonian for review of initial submission is 14 calendar days. No extension of the Contract Time will be granted for the Contractor's failure to allow sufficient time for review and processing, including resubmission of items which initially rejected due to improper submission or non-compliance with the Contract Documents.

42.6. Contractor Requests for Substitutions: Contractor requests for items identified by manufacturer, brand name, make, catalog number, etc. in the contract documents shall be submitted to the Contracting Officer for approval prior to contract award, in accordance with the General Conditions. After award of the contract, contractor requests for substitutions may be considered and accepted by the Smithsonian at the discretion of the Contracting Officer.

43 CRITERIA FOR PRODUCT SELECTION

43.1. To the greatest extent possible, subject to the restrictions of the Buy American Act, provide products, materials, or equipment of a singular generic kind from a single source.

Where more than one choice of a product or material is available for Contractor's selection, select an option which is compatible with other products and materials already selected.

43.2. Provide products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation for intended use and effect.

43.3. Products which, by nature of their application, are likely to be needed at a later date for maintenance and repair or replacement work, shall be current models for which replacement parts are available.

43.4. Product selection shall be done in accordance with the following requirements.

43.4.1. Standards, Codes, and Regulations: Select from among products that are in compliance with the project requirements, as well as with construction standards and all applicable codes and regulations.

43.4.2. Performance Requirements: Provide products that comply with specific performances indicated and are recommended by the manufacturer (in published product literature or by individual certification) for the application indicated.

43.4.3. Prescriptive Requirements: Provide products that have been produced in accordance with prescriptive requirements, using specified ingredients and components, and complying with specified requirements for mixing, fabricating, curing, finishing, testing, and other operations in the manufacturing process.

43.4.4. Visual Matching: Where matching with an established sample for color, pattern, and/or texture, the COTR shall determine whether a proposed product matches the sample.

44 PROGRESS PHOTOGRAPHS

45 CONTRACTOR CORRESPONDENCE AND DAILY REPORTS

45.1. The Contractor shall correspond with the COTR for all matters related to this construction project, unless otherwise directed. All correspondence shall be signed and dated by the Contractor and shall reference the project, project number, and contract number.

45.2. The Contractor shall maintain daily reports using the Smithsonian Institution Contractor's Daily Report form. Reports shall be numbered consecutively and all sections shall be completed or noted as "not applicable." Reports shall contain detailed remarks each day, including but not limited to progress on the job, problems discovered, and discussions with Smithsonian staff. Reports shall be submitted to the COTR each day for the previous workday.

45.3. All correspondence with the Smithsonian Institution shall be in the English language.

SAFETY, HEALTH, AND FIRE PROTECTION

46 JOB-SITE SAFETY

46.1. Safety Coordinator: The Contractor shall designate a person responsible for safety at the project site for the duration of the project.

46.2. Job-Site Safety Plan: The Contractor shall submit a Job-Site Safety Plan within 30 calendar days of the Contract Award and at least 10 calendar days prior to mobilization to the site for approval by the COTR. As a minimum, the plan shall detail the procedures, designated persons, instructions, and reports to be used to assure job-site safety for all contractors, sub-contractors, Smithsonian personnel, the public, and others on the site.

46.3. Occupational Safety and Health: This contract is subject to Title 29 of the Code of Federal Regulations, Part 1910 "Occupational Safety and Health Standards" and Part 1926 "Safety and Health Regulations for Construction" pursuant to the Occupational Safety and Health Act (OSHA) of 1970 administered by the US Department of Labor, Occupational Safety and Health Administration.

46.4. Emergency Assistance: The Contractor shall post at the site telephone numbers for reporting emergencies, including the Smithsonian Office of Protection Services (OPS), ambulance, police, fire department, gas utility, electric utility, water/sewer utility, poison prevention aid, and hazardous-waste handling. This information shall be posted in a conspicuous location within the project area prior to the start of any work at the site.

46.5. Safety Signs: The Contractor shall post legible accident prevention signs in construction areas in accordance with OSHA standards. Safety signs shall conform to ANSI 235.1 and 235.2 Vehicular traffic control devices, barricades, and signals shall conform to ANSI D6.1.

46.6. Report of Accident or Illness: In the event of any accident or illness for which medical assistance is required, any criminal action, or any fire, the Contractor shall notify the appropriate authority (ambulance, police, fire Dept.), Smithsonian Security, and the

COTR.

46.7. Emergency Evacuation: The Contractor shall post evacuation routes and facility emergency/self-protection plans at the site and train all employees in emergency procedures. In the event of a fire, the Contractor shall immediately activate the alarm at the nearest fire alarm pull station and notify building security. Upon the activation of the audible alarm, the building will be evacuated. No personnel shall reenter the facility until security personnel signal that the building is safe.

46.8. Contractor Personnel to be Contacted: The Contractor shall submit a written list of emergency telephone numbers and names of persons to contact for the General Contractor superintendent and for each major sub-contractor working on the project site.

The initial list shall be submitted to the COTR at the Preconstruction Meeting. The list shall be updated and resubmitted to the COTR as needed.

47 TOXIC AND HAZARDOUS SUBSTANCES

47.1. The Contractor shall submit to the COTR, at least ten working days prior to their intended use, a written list of toxic and hazardous substances that will be used on the project. The Contractor shall submit a "Safety Data Sheet" similar to OSHA Form No. 20 for these substances to identify the following information:

47.1.1. Product Identification

47.1.2. Hazardous Ingredients

47.1.3. Physical Data

47.1.4. Fire and Explosion Hazard Data

47.1.5. Health Hazard Data

47.1.6. Emergency and First Aid Procedures

47.1.7. Reactivity Data

47.1.8. Spill or Leak Procedures

47.1.9. Special Protection Information

47.1.10. Special Precautions

47.2. The Contractor shall monitor the use of all toxic and hazardous substances to ensure that the specified Threshold Limit Values (TLV's) and/or Permissible Exposure Limits (PEL's) are not exceeded. Exposure of the Contractor's personnel and Smithsonian Institution employees and visitors to air-borne or any other physical contact with any substance shall not exceed allowable concentrations specified in:

47.2.1. "Threshold Limit Values and Biological Exposure Indices" of the American Conference of Governmental Industrial Hygienists, and

47.2.2. Title 29 CFR Part 1910, Subpart Z - "Toxic and Hazardous Substances" of the Occupational Safety and Health Standards.

47.3. The Contractor shall provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances and pollutants produced by construction operations. The removal of contaminated waste shall be in compliance with applicable laws and regulations.

47.4. To achieve compliance with the requirements of this section, administration or engineering controls shall first be implemented whenever feasible. When such controls are not feasible to achieve full compliance, protective equipment or other protective measures shall be used to keep exposure of all persons within the prescribed limits.

Descriptions of equipment or technical measures to be used for this purpose must be submitted to the COTR for approval. The Contractor's requirements for compliance with all applicable local, federal, and state regulations remain in force.

48 PERSONAL PROTECTIVE EQUIPMENT

48.1. Personal protective equipment for eyes, face, ears, nose, head, extremities, and/or full body shall be provided, used, and maintained by the Contractor whenever necessitated by reasons of hazards encountered in a manner capable of causing illness, injury, or impairment in the function of any part of the body.

48.2. Persons required to use personal protective equipment shall be thoroughly trained.

Training programs shall, as a minimum, meet OSHA and EPA requirements where applicable. The Contractor shall submit proof and criteria for employee training as requested.

49 BARRICADES, BARRIERS, AND WALKWAYS

49.1. The Contractor shall provide safety barricades in accordance with the District of Columbia Building Code and applicable OSHA regulations. The Contractor shall also provide barricades, subject to approval by the COTR, to deter passage of persons and/or vehicles into construction areas as specified or necessary.

49.2. The Contractor shall install temporary barriers, in a manner satisfactory to the COTR, to contain and secure the site from unauthorized entry and to minimize the adverse affects of noise and dust generated by construction activities on surrounding areas. Barriers shall be constructed of fire-retardant treated wood, with plastic sheeting as necessary.

49.3. If the work interferes with public or employee access to the facility or parts of the facility, as determined by the COTR, the Contractor shall provide personnel barriers and signage to create easily identifiable, accessible (to people with handicaps) walkways around the work. Signs shall be posted at decision points to prevent unnecessary travel along changed routes and to deadends. The barriers shall be erected and dismantled in phases so that a clear route is always available. The COTR and Contractor personnel shall have access through the barriers to the work areas. The Contractor may use hardware on the barrier doors to prevent entry by unauthorized persons.

49.3.1. Interior barriers shall be of standard drywall partition construction, painted, and terminated at the underside the existing ceiling. All requirements for fire protection shall be maintained.

49.3.2. Exterior barriers shall be of dimensional lumber and plywood, painted on both sides, and supported to prevent overturning. Barriers shall be repainted and maintained as necessary to remain in good condition as long as they are required.

49.4. Unless specifically indicated otherwise, barricades, barriers, and associated signs shall be removed upon completion of the Work. The Contractor shall coordinate the dismantling and removal with the COTR.

50 EXISTING FIRE PROTECTION SYSTEMS

50.1. During the course of the Work, all existing smoke and heat detectors and sprinklers heads must remain operable.