Synopsis_Travel Management Services.docx

SYNOPSIS

Travel Management Services (Transaction Fee-Based Contract) (Posted on SAM.gov — Contract Opportunities)

SOLICITATION INFORMATION

SECTION I — DESCRIPTION / STATEMENT OF WORK

1.1 Objective

The U.S. Embassy Abuja requires transaction fee-based domestic and regional Travel Management Services (TMS) to support official travel for U.S. Government personnel. The Government intends to award multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts and is seeking quotations from qualified contractors as outlined in this solicitation.

1.2 Scope of Services

The contractor shall provide offsite travel management services for Government employees as detailed in the solicitation, including but not limited to:

· Airline reservations and ticketing (domestic and regional)

· Changes, cancellations, and rebooking services.

· Advisory services on cost-effective travel options

· Compliance with U.S. Government travel regulations and policies

· Information pamphlets for Government travelers who use the contract

· Periodic billing and reconciliation of travel charges and invoices.

Services shall be provided on a transaction-fee basis.

SECTION II — SUBMISSION REQUIREMENTS

Offerors shall submit a complete quotation package in accordance with Section 3 of the solicitation. It is the responsibility of each offeror to carefully review Section 3 and ensure full compliance with all submission requirements.

At a minimum, quotations shall include:

1. A completed solicitation package, including the SF-1449 (blocks 12, 17, 19-24, and 30 as appropriate) and all other required sections.

2. A technical proposal demonstrating the offeror’s capability to perform the required travel management services, including:

(a) Evidence of an established business, including physical address and contact details

(b) Evidence of required licenses and valid accreditation from the International Air Transport Association (IATA).

(c) Qualifications and resume of key personnel

(d) Description of Global Distribution System (GDS) capability, reservation systems and ticketing capabilities

(e) Demonstration of adequate financial, personnel, and operational capacity

(f) Ability to issue government fares and manage travel under various conditions

(g) Staffing approach and service delivery methodology

(h) Quality control procedures

(i) Relevant past performance information - list of clients over the past 5 years),

(j) Proof of SAM registration (UEI number)

3. Financial Proposal including transaction fees for services as itemized in section 1 of the solicitation.

Offerors shall ensure that all required documentation is complete and accurate at the time of submission. Incomplete quotations may result in the quotation being rated Technically Unacceptable.

SECTION III — EVALUATION CRITERIA

Award will be made to responsible offerors whose quotations represent the best value to the Government, considering:

· Technical Acceptability

· Past Performance

· Price Only technically acceptable quotations will be considered for award. The Government intends to award multiple contracts to all offerors determined to be technically acceptable with fair and reasonable pricing.

The Government reserves the right to award without discussions. Quoters are encouraged to submit their best terms with their initial quotation.

SECTION IV — SUBMISSION INSTRUCTIONS

· Interested offerors shall submit quotations electronically to the Contracting Officer in PDF format to the email address listed in the Solicitation Information table above.

· The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

· The deadline for quotation submission is April 27, 2026, 17:00 WAT

· Questions shall be submitted in writing to abujaprocurement@state.gov no later than April 20, 2026.

SECTION V — APPLICABLE PROVISIONS AND CLAUSES

This solicitation incorporates by reference and/or full text the applicable Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) provisions and clauses.

All applicable provisions and clauses are detailed in Section 3 of the solicitation package. Offerors are responsible for reviewing Section 3 in its entirety and ensuring full compliance with all requirements, representations, certifications, and contract terms.

Submission of a quotation constitutes the offeror’s acknowledgment of and agreement to comply with all applicable FAR and DOSAR provisions and clauses identified in the solicitation.

Note: Offerors must have a current, active registration in SAM.gov at the time of quotation submission and through the life of any resultant contract. Offerors are encouraged to complete their Representations and Certifications online at SAM.gov. Offerors without an active SAM.gov registration are required to complete the attached NDAA-DEI Compliance Form.