Synopsis-Solicitation - W912P826QA011.pdf

Provide confidential assessment, counseling and referral services, supervisory training and mental health education for the approximately 1200 employees of the U.S. Army Corps of Engineers, New Orleans District (MVN).

This is a combined synopsis/solicitation for a commercial service procurement prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number W912P8-26-Q-A011 is being issued as a 100% Small Business Set-Aside only procurement under a Request for Quote (RFQ). It is being procured as Firm-Fixed Price under FAR part 12, Acquisition of Commercial Items, and FAR part 13, Simplified Acquisition Procedures. The designated NAICS code is 624190 – Other Individual and Family Services, Size Standard $16,000,000.00.

The PSC code for this requirement is G004 – Social - Social Rehabilitation.

The basis of award will be Lowest Priced Offeror(s). Additionally, Offerors must quote on all items to be eligible for award. The Government will award one (1) contract resulting from this solicitation to the responsible Offeror(s) whose Offer conforms to ALL requirements of the solicitation.

General Instructions to Offerors:

All Offerors MUST be registered in SAM.gov as a Small Business under NAICS code 624190 to be considered for award. NOTE: (FAR 52.204-7) In accordance with FAR 4.1102, states prospective offerors shall be registered in the Department of Defense "System for Award Management" (SAM) database at the time of submission of its offer. If your company is not registered in SAM you may do so by going to:

http://www.sam.gov. You may be required to provide your company's unique entity identifier (UEI) issued by the GSA. If you do not have a UEI, one can be obtained by calling (866) 606-8220 or by going to: http://www.sam.gov.

IAW 5.203, Publicizing and Response time. The Contracting Officer should consider the circumstances of the individual acquisition, such as complexity, availability, and urgency, when establishing the solicitation response time. Quotes are to be received via e-mail no later than 11:00 AM (local time) on 15 April 2026. (Your E-mail submission must be checked and determined to be "virus-free" prior to submission). The Government requires your quote remain valid for 60 calendar days from date of submission. Any questions regarding this synopsis/solicitation, shall be submitted by e-mail to the Contract Specialist, Evan Woitha at Evan.G.Woitha@usace.army.mil no later than 11:00 AM (local time) on 08 April 2026.

Offerors are informed that the Government does not intend to conduct discussions as part of the evaluation process unless the Government determines it is in the best interests of the Government to do so. Therefore, Offerors should provide all the information required and requested by the solicitation at the time of its initial proposal submission.

Offerors please provide requested pricing to include monthly and yearly totals. Estimated effective date May 1, 2026, period of performance not to exceed 5 years.

Employee Assistance Program Services and Critical Incident Response Services

Scope of Work

1. SCOPE: Provide confidential assessment, counseling and referral services, supervisory training and mental health education for the approximately 1200 employees of the U.S.

Army Corps of Engineers, New Orleans District (MVN), including as directed visits to sites

(in and around the areas of Baton Rouge, Lafayette, Vidalia, Morgan City, Lake Charles, and Venice.) Professional counseling services shall be provided but not limited to those areas of social, economic, and vocational health concerns such as: alcohol and drug dependency, trauma, gambling, depression, grief, co-dependency, stress management, workplace violence, personal and workplace relationships, child/spousal abuse, crisis intervention and other topics that relate to employees. Contractor will periodically proactively meet employees and supervisors at their workstation to communicate support and build a trusting employee/counselor relationship and to assess educational/training needs of employees and supervisors.

2. SERVICES: Each Corps employee (client) and his or her family members (spouse, children, and live-in parents) may request services, at no personal cost. This service shall be limited to no more than three (3) one-hour confidential counseling sessions per incident. When requested, the contractor shall provide referral services for diagnosis, treatment, and assistance, plus case monitoring and follow-up services, including but not limited to:

a. INPATIENT REFERAL SERVICES

i. Detoxification/ Stabilization

ii. Psychiatric Treatment

iii. Chemical Dependency Treatment

b. OUTPATIENT REFFERAL SERVICES

i. Intensive Services for Chemical Dependency

ii. Drug and Alcohol Education

iii. Marital and Family Therapy

iv. Aftercare Follow-up

v. Individual Therapy

vi. Back-to-Work Conference

vii. Awareness Training Sources

viii. Childcare and elder care problems

ix. Family illness matters

x. Financial and legal difficulties

xi. Workplace Violence issues

xii. Critical Incident Stress Management

xiii. Redeployment and workforce restructuring

c. COMMUNITY RESOURCES

i. State alcoholism, drug abuse and mental health authorities

ii. Councils on Alcoholism and Drug Abuse

iii. Alcoholic Anonymous, Al-Anon, Al-Ateen

iv. Other self-help groups for medical/behavioral/ emotional problems

(e.g. Gamblers Anonymous and Narcotics Anonymous)

v. Local mental health associations

vi. Hospital and other inpatient treatment facilities

vii. Clinics and other outpatient treatment facilities

viii. Family counseling services

ix. Financial counseling services

x. State and local vocational rehabilitation officials

xi. Legal counseling services

3. THE ON-SITE AND OFF-SITE SERVICES

a. Contractor shall provide part-time counselor services at MVN and additional counselor services to offsite field offices as described in paragraph 1. Contractor must provide transportation to and from all offsite visits.

b. Contractor shall provide consultation with, training or, and assistance to work organization leadership (managers, supervisors, and union stewards) seeking to manage the troubled employee regarding typical reactions to the event, reasonable expectations for performance, and strategies to facilitate recovery;

enhance the work environment, and improve employee job performance; and outreach to and education of employees and their family members about availability of EAP services.

c. Contractor shall provide licensed specialist to hold private conversations with individuals to offer support and help develop strategies to help employees reach optimum mental health. Assessment for suicidal and /or homicidal risk occurs during these responses.

d. Large Group/Small Group Support Sessions: Specialist meet with groups of similarly impacted employees to build cohesion, educate, support and provide resiliency/ recovery strategies. Examples of groups may be, but are not limited to:

i. Smoking Cessation

ii. Parenting Skills

iii. Depression

iv. Stress

v. Anxiety/Grief/Loss

vi. Marital Relations

vii. Work/Life Issues

viii. Financial

ix. Children/Adolescents

x. Anger

xi. Soft-Skill Competencies

xii. Alcohol/Drugs

xiii. Gambling

xiv. Suicide Prevention

4. TIME AND LOCATION OF SERVICES

a. Services (whether On-Site or Off-Site) shall be provided daily, Monday through

Friday (excluding federal holidays) by advanced scheduled appointment and/or walk-ins between the hours of 9:00 am and 1:00 pm at the designated location at the Corps of Engineers District. Corps of engineers will provide Government furnished facilities and equipment including a furnished office, computer, printer, and phone with local and long-distance services at the New Orleans

District Headquarters for Contractors’ use. Additional space will be provided upon request to facilitate private counseling.

b. If the District Commander closes New Orleans District Headquarters due to weather, pandemic or other unforeseen circumstance, Contractor will provide counseling services that would otherwise be performed at the New Orleans

District headquarters via telephone and/or video conferencing at a location consistent with building entry restrictions. Once the District Commander has re-opened the New Orleans District Headquarters to regular business, the

Contractor will be required to return to normal onsite operations at the USACE, New Orleans District, within 24 hours of being notified by the Contracting

Officer.

c. Contractor will make as directed site visits to field sites in and around the areas of New Orleans, Baton Rouge, Lafayette, Vidalia, Morgan City, Lake Charles and

Venice.

d. Should a client request counseling outside of business hours and appears to be experiencing an acute crisis, as determined by the contractor and /or Civilian

Personnel Advisory Center (CPAC), services shall be provided by the contractor.

e. Contractor shall provide continuous 24/7, toll free, telephone contact number with licensed clinical social worker or mental health provider. This provider must be certified in critical incident response for crisis intervention purposes. A contact number (during standard business hours) for clients to schedule routine visits will be provided. Should a customer service complaint arise the contractor will be held accountable according to the table listed on Page 1. A complaint is defined as a customer’s expression of unsatisfactory or unacceptable service.

f. Contractor shall provide educational in-services with up-to-date information using latest videos, DVDs, power point presentations as needed and a minimum of quarterly and as determined by the COR.

g. Contractor shall proactively organize and participate in support groups in conjunction with the CPAC.

h. Contractor shall assist in drug prevention training as needed by the CPAC.

i. Contractor shall assist in the District Drug Testing Program to include but not limited to the following: provide EAP counseling, assist client with outpatient drug rehabilitation placement, aftercare therapy, case management and follow-up care.

j. Contractor shall publish weekly articles in MVN (Mississippi Valley – New

Orleans) newsletter on topics that are relative to the employees and their families as a tool to educate and advertise the EAP.

k. Contractor shall provide content to keep the EAP website current as determined by the CPAC. Examples: Contractor shall have a website with confidential mental health assessments, webinars, self-help guides that apply to results of personal assessment, wellness tools or topics, online counseling and Q&A’s within 24 hours of online request.

l. Normal services as described in Paragraph 4 may be reduced or canceled for a specific date if requested by Contractor and approved by the Contracting Officer.

Examples would include liberal leave dates when a small number of employees are onsite.

m. Contractor is required to review the current edition of the Federal Employee

Assistance Programs Guiding Principles, Framework, and Definitions (SEPT

2008) and ensure that all requirements are satisfied throughout the terms of this contract.

n. Incumbent contractor shall aid the incoming contractor with the onboarding process.

5. Confidentiality Requirements: Contractor shall not, during the contract performance period or at any time thereafter, divulge to anyone, by any means, any communication between the client and the contractor, including but not limited to, assessment date, diagnosis, evaluation, treatment or referral, and all documentation thereof. Exceptions to these confidentiality requirements are limited to those imposed by Court Order or as otherwise required by law for abuse, neglect, life-threatening situations, information authorized by the client for referral purposes only. The EAP coordinator will be advised of significant events/situations involving District employees or their families in matters that affect the welfare of the New Orleans District. Contractor will provide a Conflict-of-

Interest document within 30 days of contract award, ensuring work performance will not lead to misuses/abuse of employees’ personal information.

6. REPORTING REQUIREMENT:

a. Monthly utilization reports shall be furnished to the Contracting

Officer’s Representative (COR) on the fifth of the following month.

Report shall include:

i. Number of assessments-month and year-to-date

ii. Referrals-to whom and how many

iii. Type and number of relevant topics

b. Contractor and /or lead counselor shall meet with COR the first week of the month after each quarter in the fiscal year for a meeting.

7. INSURANCE REQUIREMENTS: Contractor shall obtain and carry in full force during the period of this contract such permits, licenses, bonds, and insurance required by state, municipal, and federal law pertaining to the scope of professional practice described herein. Proof of insurance shall be provided to the Contracting Officer within two weeks of contract award date.

a. The Contractor shall procure, submit evidence of, and maintain throughout the entire period of performance under this contract, the following minimum level of insurance:

i. Worker’s Compensation and Employer’s Liability Insurance. The

Contractor shall comply with all applicable worker’s compensation statues of the State of Louisiana and shall furnish evidence of the

Employer’s Liability Insurance in the amount of not less than $100,000.

ii. General Liability Insurance. Body injury liability insurance in the limits of

$500,000 per occurrence on the comprehensive form of the policy.

iii. Automobile Liability Insurance. Minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. All vehicles to be used in the performance of this contract shall be expressly designated in the insurance policy. A copy of the list of such vehicles shall be submitted to the Contracting Officer. In the event that the Contractor acquires a new vehicle for use on this contract after his insurance policy has been obtained, he shall immediately amend his policy to reflect the inclusion of the new vehicle on the policy.

iv. The Contractor shall submit all required insurance documentation by no later than seven calendar days after receipt of Notice of Award.

8. CREDENTIAL REQUIREMENTS: Propose employees working on this contract must possess the following credential:

a. Masters or Doctoral degree in mental health field for Contractor’s MVN EAP

Program Administrator

b. Licensed/ Certified Clinical Social Worker or Mental Health Provider

c. Certified with Employee Assistance Program Administration

d. US Department of Transportation qualified, trained, and tested Substance Abuse

Professional (SAP), Certified Critical Incident Response with at least 1 year of experience in critical incident response services.

9. SUBCONTRACTOR REQUIREMENT: Crisis Response/ Deployment. Contractor or qualified constitute will be member of the Crisis Activity Team in the event of natural disaster or other crisis. Counselor will be required to deploy with the Crisis Action Team to a designated location and remain during the duration of the crisis. Counseling will be provided to the members of the Crisis Action team as well as MVN employees. If required to deploy or perform site visits to locations as needed, Contractor will be reimbursed lodging, subsistence, and mileage at the standard Joint travel Regulation

(JTR) rates.

10. PERIOD OF PERFORMANCE:

a. Base Year: 1 MAY 2026 - 28 APR 2027

b. Option Year 1: 1 MAY 2027 - 28 APR 2028

c. Option Year 2: 1 MAY 2028 – 28 APR 2029

d. Option Year 3: 1 MAY 2029 – 28 APR 2030

e. Option Year 4: 1 MAY 2030 – 28 APR 2031

f. Option Year 5: 1 MAY 2031 – 28 APR 2032

PAYMENT: Payment shall be made on a monthly basis as incurred.

A copy of the invoice will be submitted to the COR and mail the original invoice to: USAED

NEW ORLEANS - FINANCE CENTER

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

Rapid Vendor Payment website: https://www.mvn.usace.army.mil/Business-With-Us/ Contracting/Rapid-Vendor-Payment/

Contractors can submit invoices to CEFC-Payments CEFC-Payments@usace.army.mil

11. POINT OF CONTACT: Contact names will be provided in the contract.

12. SECURITY: The subsequent specifications must be completed.

a. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and http://www.mvn.usace.army.mil/Business-With-Us/ mailto:CEFC-Payments@usace.army.mil subcontractor employee, to the COR or the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training is available at the following website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal identity

Verification of Contractor Personnel) as directed by DOD, HQDA and/ or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

i. Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely.

ii. Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or

iii. Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity (MVN), http://jko.jten.mil/courses/atl1/launch.html;

an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of

Personnel Management.

d. The contractor and all associated sub-contractors shall receive a brief/training

(provided by MVN Security Office) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR No Later Than 5 calendar days after the completion of the training. This training will be provided by the MVN Security

Office.

e. All contractor employees with access to a government info system must be registered in the Army training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD

Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in

AR25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

f. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or to the contracting officer (if COR is not assigned) within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://securityawareness.usalearning.gov/opsec/ or it can be provided by the

MVN OPSEC Officer in presentation form which will be documented via memorandum.

g. All contractor employees and associated subcontractor employees must complete the DOD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DOD and Army training requirements in DOD 8570.01, DOD

8570.01-M and AR 25-2 within six months of employment.

h. The contractor must pre-screen candidates using the E-Verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

13. SAFETY: All work performed under this contract shall be in accordance with the requirements of the U.S. Army Corps of Engineers Safety Manual- EM 385-1-1.

Contractor is required to review the current edition of the EM 385-1-1 and ensure that all requirements are satisfied.

http://www.uscis.gov/e-verify)

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Base Year The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year One (1) The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year Two (2) The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year Three (3) The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, 12 Months

District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

Option Line Item

Option Year Four (4) The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Extension (6 Months) The Contractor shall provide Employee Assistance /Crisis Intervention Services for the Employees at the New Orleans, District, in accordance with the attached Scope of Work and the terms and condition of this Contract.

Pricing Arrangement: Firm Fixed Price

6 Months

Continuation of Description

Requirements Provide confidential assessment, counseling and referral services, supervisory training and mental health education for the approximately 1200 employees of the U.S. Army Corps of Engineers, New Orleans District (MVN), including as directed visits to sites (in and around the areas of Baton Rouge, Lafayette, Vidalia, Morgan City, Lake Charles, and Venice.)

Product Service Code : G004

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Other Instructions: See scope.

DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: See Scope.

DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: See Scope.

DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: See Scope.

DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: See Scope.

DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: See Scope.

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE

NEW ORLEANS, LA 70118-3651

UNITED STATES

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery Period From 01 May 2026 to 30 Apr 2027

12 MonthsQuantity

Address and POC Place of Performance DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

UNITED STATES

Period of Performance From 01 May 2026 To 30 Apr 2027

Option Line Item

Delivery Schedule Delivery Period From 01 May 2027 to 30 Apr 2028

12 MonthsQuantity

Address and POC Place of Performance DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

Period of Performance

From 01 May 2027 To 30 Apr 2028

Option Line Item

Delivery Schedule Delivery Period From 01 May 2028 to 30 Apr 2029

12 MonthsQuantity

Address and POC Place of Performance DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

UNITED STATES

Period of Performance From 01 May 2028 To 30 Apr 2029

Option Line Item

Delivery Schedule Delivery Period From 01 May 2029 to 30 Apr 2030

12 MonthsQuantity

Address and POC Place of Performance DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

Period of Performance From 01 May 2029 To 30 Apr 2030

Option Line Item

Delivery Schedule Delivery Period From 01 May 2030 to 30 Apr 2031

12 MonthsQuantity

Address and POC Place of Performance DoDAAC: W912P8 CountryCode: USA

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

UNITED STATES

Period of Performance From 01 May 2030 To 30 Apr 2031

Option Line Item

Delivery Schedule Delivery Period From 01 May 2031 to 31 Oct 2031

6 MonthsQuantity

Address and POC Place of Performance

W07V ENDIST NEW ORLEANS

KO CONTRACTING DIVISION, 7400 LEAKE AVE NEW ORLEANS, LA 70118-3651

UNITED STATES

Period of Performance From 01 May 2031 To 31 Oct 2031

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

2026-02

52.204-13 System for Award Management- Maintenance.

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

2026-02

52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

2026-02

52.219-6 Notice of Total Small Business Set-Aside. 2026-02

52.222-35 Equal Opportunity for Veterans. 2026-02

52.222-36 Equal Opportunity for Workers with Disabilities.

2026-02

52.222-37 Employment Reports on Veterans. 2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act.

2026-02

52.222-41 Service Contract Labor Standards. 2026-02

52.222-50 Combating Trafficking in Persons. 2026-02

52.222-54 Employment Eligibility Verification. 2026-02

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.

2026-02

52.222-62 Paid Sick Leave Under Executive Order 13706.

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer- System for Award Management.

2018-10

52.233-3 Protest after Award. 2026-02

52.233-4 Applicable Law for Breach of Contract Claim.

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (DEVIATION 2024-O0013

REVISION 1)

2024-05 Deviation 2024- O0013

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.247-7023 Transportation of Supplies by Sea. 2024-10

FAR Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.219-14 Limitations on Subcontracting

(DEVIATION 2021-O0008)

2026-02 Deviation 2021-O0008

2023-02

LIMITATIONS ON SUBCONTRACTING (FEB 2023) (DEVIATION 2021-O0008)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that--

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to--

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are--

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are--

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for--

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. The following services may be excluded from the 50 percent limitation:

(i) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned the environmental remediation NAICS code 562910), cloud computing services, or mass media purchases.

(ii) Work performed outside the United States on awards made pursuant to the Foreign Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause--

[Contracting Officer check as appropriate.]

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

2014-05

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

(End of clause)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

FAR Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. Alternate II (DEVIATION 2025- O0003)

2025-03 Alternate

II

Deviation 2025- O0003

2025-03 2025-03

Alternate II (MAR 2025) (DEVIATION 2025-O0003).

(d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 (5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and right to-

(i) Examine any of the Contractor's or any subcontractors' records that pertain to, and involve transactions relating to, this contract; and

(ii) Interview any officer or employee regarding such transactions.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to flow down any FAR clause in a subcontract for commercial products or commercial services, other than-

(i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the Inspector General under paragraph (d)(1)(ii) does not flow down; and

(ii) Those clauses listed in this paragraph (e)(1). Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(A) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509).

(B) 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5).

(C) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712).

(D) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(E) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(F) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(G)[ ]( 1) 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition. (Dec 2023) (Pub. L. 115-390, title II).

[ ](2) Alternate I (Dec 2023) 52.204-30.

(H) 52.219-8, Utilization of Small Business Concerns (Jan 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(I) [Reserved]

(J) [Reserved]

(K) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(L) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

(M) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(N) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(O) [ ] (1) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O 13627).

[ ] (2) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(P) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(Q) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(R) 52.222-54, Employment Eligibility Verification (Jan 2025) (Executive Order 12989).

(S) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

(T) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(U)[ ] (1) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

[ ] (2) Alternate I (Jan 2017) of 52.224-3.

(V) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(W) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Jun 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(X) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(Y) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

(Z) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.202-1 Definitions. 2020-06

52.204-19 Incorporation by Reference of Representations and Certifications.

2014-12

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

2026-02

52.214-27 Price Reduction for Defective Certified Cost or Pricing Data -- Modifications -- Sealed Bidding (DEVIATION 2022-O0001)

2020-06 Deviation 2022- O0001

2021-10

52.214-28 Subcontractor Certified Cost or Pricing Data -- Modifications -- Sealed Bidding

(DEVIATION 2022-O0001)

2026-02 Deviation 2022- O0001

2021-10

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data -- Modifications

(DEVIATION 2022-O0001)

2026-02 Deviation 2022- O0001

2021-10

52.215-12 Subcontractor Certified Cost or Pricing Data (DEVIATION 2022-O0001)

2026-02 Deviation 2022- O0001

2021-10

52.215-13 Subcontractor Certified Cost or Pricing Data -- Modifications (Deviation 2022- O0001)

2026-02 Deviation 2022- O0001

2021-10

52.222-3 Convict Labor. 2026-02

52.222-9 Apprentices and Trainees. (DEVIATION 2025-O0003)

2026-02 Deviation 2025- O0003

2025-03

2025-O0004) 2025- O0004

52.223-23 Sustainable Products and Services.

(DEVIATION 2025-O0004)

2026-02 Deviation 2025- O0004

2025-03

52.232-1 Payments. 1984-04

52.232-23 Assignment of Claims. 2014-05

52.232-39 Unenforceability of Unauthorized Obligations.

2013-06

52.233-1 Disputes. 2026-02

52.237-2 Protection of Government Buildings, Equipment, and Vegetation.

1984-04

52.240-91 Security Prohibitions and Exclusions. 2026-02

52.243-1 Changes-Fixed Price. 2026-02

52.246-1 Contractor Inspection Requirements. 1984-04

52.246-4 Inspection of Services-Fixed-Price. 1996-08

52.249-8 Default (Fixed-Price Supply and Service). 1984-04

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. 1991-12

252.215-7998 Pilot Program to Accelerate Contracting and Pricing Processes.

(DEVIATION 2024-O0007)

2024-02 Deviation 2024- O0007

2024-02

252.225-7975 Additional Access to Contractor and 2023-12 Deviation 2023-12

Subcontractor Records. (DEVIATION 2024-O0003)

2024- O0003

252.225-7993 Prohibition on Providing Funds to the Enemy. (DEVIATION 2024-O0003)

2023-12 Deviation 2024- O0003

2023-12

252.225-7997 Contractor Demobilization

(DEVIATION 2013-O0017)

2013-08 Deviation 2013- O0017

2013-08

252.232-7004 DoD Progress Payment Rates

(DEVIATION 2020-O0010)

2014-10 Deviation 2020- O0010

2020-03

252.240-7997 NIST SP 800-171 DoD Assessment Requirements. (DEVIATION 2026- O0025)

2026-02 Deviation 2026- O0025

2026-02

252.244-7998 Contractor Purchasing System Administration. (DEVIATION 2026- O0015)

2026-02 Deviation 2026- O0015

2026-02

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(DEVIATION 2026-O0015)

2026-02 Deviation 2026- O0015

2026-01

FAR Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.217-8 Option to Extend Services. 1999-11

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

2000-03

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 (months) 5 (years).

(End of clause)

52.237-7 Indemnification and Medical Liability Insurance.

2026-02

Indemnification and Medical Liability Insurance (Feb 2026)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: ____.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph

(a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

52.252-2 Clauses Incorporated by Reference.

1998-02

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.