Synopsis Solicitation Lodging BPA_W50SLF25A001.pdf

Hawaii National Guard (HING) Combined Synopsis/Solicitation for

Lodging Services Blanket Purchase Agreement

1.0 Synopsis

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, W912J6-25-Q-A001 is being issued as a Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2024-05 Effective April 22, 2024. This procurement is being solicited as 100% small business set aside. The designated North American Industry

Classification System (NAICS) Code is 721110 – Hotels (except Casino Hotels) and Motels, with a size standard in millions of dollars: $40.0. The following commercial items are requested in this solicitation:

The HING has a requirement to establish a Blanket Purchase Agreement (BPA) for Lodging for

Inactive Duty (ID), Active Duty (AD), Full-Time National Guard Duty (FTNGD), Federal

Service, Yellow Ribbon Events, or when other incidents requiring the use of lodging accommodations occurs. Inactive Duty (ID) is categorized of Inactive Duty Training (IDT) consisting of regularly scheduled unit training periods (regularly scheduled drills), additional

IDT periods, and voluntary IDT at the following locations:

1. Oahu

2. Kauai

3. Maui

4. Hawaii

1.1 Eligibility for Award

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date of award determination to be eligible for award. Offeror must maintain a current registration in SAM for the entire duration of the BPA in order to eligible for

BPA calls and to facilitate disbursement of payments. Offeror shall ensure all representations and certifications are current in SAM as a condition of award.

1.2 Set Aside.

Any awards resulting from this solicitation will be made using a cascading set-aside order of precedence as follows: In accordance with FAR Subpart 19.502-2 Total Small Business Set-

Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2.

If there are no acceptable offers from small business concerns for a specific locality, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns.

1.3 Orders.

Upon issuance of a Blanket Purchase Agreement, the Contractor may process orders under this

BPA through the issuance of a BPA call or may process orders utilizing a Government Purchase

Card (GPC) when authorized. A BPA call may be issued to support the organizational requirements over a multiple month period of performance.

1.4 Payment by Government Purchase Card (GPC)

Purchases under this Blanket Purchase Agreement may be made by Government Purchase Card

(GPC) as an alternate form of payment when authorized. Terms established by Contractor’s

Blanket Purchase Agreement shall be the same. Advancement of charges is not authorized.

Contractor shall not charge the Government prior to delivery of goods or rendering services.

Charges shall be made on or after the day of delivery and consolidated into one charge for the total amount.

1.5 Invoices.

An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at https://piee.eb.mil/pieelanding/ for each BPA call received when services are performed. If the BPA call covers multiple units and/or multiple months of performance; The

Contractor is authorized to submit multiple invoices against the BPA call by Contract Line Item

Number (CLIN). When the Contractor is submitting an invoice in WAWF, it is critical that the

Contractor does not check final invoice against a Contract Line Item Number or the BPA call unless it is the final invoice they will submit against that particular BPA call. Failure to do this may result in delay of payment. In addition, draft paper invoices will be emailed to the

“Authorized Caller” and Contracting Officer Representative (COR) that initiates the services with the Contractor. This is to clear up any discrepancies prior to the invoice being entered into

WAWF and to help facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information:

1) Contractor Name, address, and phone number.

2) BPA Call number (if applicable).

3) Date(s) of delivery.

4) Purchase Request reference number (if applicable)

5) Quantities delivered, unit cost, and total cost.

6) Invoice total amount due.

7) The Utah National Guard is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor.

1.6 Electronic Invoicing through Wide Area Workflow (WAWF).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/ . Payment will be made by DFAS office designated in the BPA. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through

WAWF upon satisfactory completion of work and proper invoice that permits certification for payment.

https://piee.eb.mil/pieelanding/ https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

1.7 Payment.

A Government-Wide Purchase card is the authorized primary form of payment. Upon verification of invoices / charges submitted through WAWF by authorized UTNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt

Payment Act when authorized.

BPA LODGING HAWAII NATIONAL GUARD

Line Item Number Nomenclature Quantity Unit of Issue Unit Cost Total

0001 Single Bed Occupancy 1 Ea $

0002 Double Bed Occupancy 1 Ea $

0003 Conference Room (up to 75 capacity) 1 Ea $

0004 Meals/Refreshments 1 Ea $

0005 Parking 1 Ea $

Grand Total: $

1.8 Intent to Award.

The HING intends to award a BPA for each location listed above, for a period of five (5) years

(estimated Period of Performance (PoP) 01-DEC-2024 to 01-DEC-2029.

Shipping terms are FOB destination.

Provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition

It is anticipated that a firm-fixed price purchase order will be awarded for the requested items as a result of this synopsis/solicitation. Evaluation and award will be based on price evaluated on the basis established in the solicitation (FAR 13.106-2(a)(2)). Offerors shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov.

All offerors must complete provision 52.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment and 52.204-26 Covered

Telecommunications Equipment or Services-Representation to be eligible for award.

Quotes are due by 4:00 p.m. Hawaii Standard Time on Wednesday, 20 November, 2024.

Electronic proposals must be submitted via e-mail to Emma Newbegin emma.a.newbegin.civ@army.mil. Facsimile proposals will not be accepted. Questions regarding this solicitation may be directed to Emma Newbegin emma.a.newbegin.civ@army.mil no later than 4:00 PM Hawaii Standard Time Tuesday, 12 November, 2024.

mailto:emma.a.newbegin.civ@army.mil mailto:emma.a.newbegin.civ@army.mil

Reference solicitation number in subject line. Submissions shall not exceed 10 pages, and provide the following:

Vendor Name; Vendor POC; Vendor CAGE; Vendor DUNS; Contact Ph#; Fax and/or Email;

Discount Terms (if applicable); and Socio-Economic status.

Additionally, to be eligible for award, all respondents shall, with submission, provide a completed 889 Certification.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. (FAR 52.212-1(g))

Any quoter who is not the property owner OR which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable.