Synopsis Solicitation CoDrone.pdf

GENERAL INFORMATION

The 42d Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase items as described in this document. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 15.3 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This requirement is issued as a Request for Quote (RFQ) (Reference-Number F2XJA74176AW01). The solicitation document and incorporated provisions and clauses are those in effect in the Federal Acquisition Circular (FAC) 2024-06, Defense Publication Notice (DPN) 20240815 and Department of the Air Force Acquisition Circular (DAFAC) 2024-0612.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: The North Industrial Classification System (NAICS) code for this acquisition is 339930 with a size standard of 700 EMP.

Any questions must be sent and received by 13 Sept 2024, 9:00 a.m., Central Standard Time (CST). Price lists/quote must be received by 16 Sept 2024, 8:00 a.m. CST. Email price lists/quotes are acceptable. Please respond to this RFQ by emailing response to Mr. Jaeden Alvarez at email:

jaeden.alvarez.2@us.af.mil and Mr. Mark Restad at email: mark.restad.1@us.af.mil. Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-

ASIDE. NATURE OF ACQUISITION:

The Air Force Junior Reserve Officers’ Training Corps (AFJROTC) has a requirement to purchase the below listed items outlined in CLIN 0001 – CLIN 4003. This procurement will be awarded in accordance with FAR Part 15.

SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following items:

Base Year: 30 Sep 2024 – 29 Sep 2025

CLIN Description Quantity Unit Unit Price Extended Unit Price

CoDrone EDU

(JROTC

Edition) Set of

Min: 225 EA

Option Year 1: 30 Sep 2025 – 29 Sep 2026

Price

CoDrone EDU

(JROTC Edition) Set of 10 Kits

Min: 1

Max 350

EA

Aerial Drone

Competition Field Basics Kit

Min: 1

Max: 350

Aerial Drone Game

Elements Kit Min: 1

Option Year 2: 30 Sep 2026 – 29 Sep 2027

Option Year 3: 30 Sep 2027 – 29 Sep 2028

10 Kits Max 350

Aerial Drone Competition

Field Basics Kit Min: 201

Game Elements Kit

Min: 160

CoDrone EDU

(JROTC Edition) Set of 10 Kits

Min: 1

Competition Field Basics Kit

Min: 1

Elements Kit Min: 1

CoDrone EDU

(JROTC Edition) Set of 10 Kits

Min: 1

Competition Field Basics Kit

Min: 1

Elements Kit Min: 1

Option Year 4: 30 Sep 2028 – 29 Sep 2029

CoDrone EDU

(JROTC Edition) Set of 10 Kits

Min: 1

Competition Field Basics Kit

Min: 1

Elements Kit Min: 1

DELIVERY INFORMATION

Delivery Address:

See attached Unit List

POC: Shaundra McCullum: (334) 953-4476

Addendum

Addendum To 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

This firm-fixed-price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract is being issued on a 100% Small Business Set-aside competitive basis. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

A. Quotation Contents:

QUOTATION PREPARATION INSTRUCTIONS

PART I - Technical: The written technical part shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The quotation should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical quote.

Offerors shall provide a detailed approach to accomplish/satisfy the subfactors listed below, and to allow the Government to evaluate the offeror's technical capability to perform the requirements outlined in the Statement of Requirement (SOR).

Subfactor 1 - Offerors must provide a statement confirming they are an authorized reseller of CoDrone EDU (JROTC Edition) drones.

Subfactor 2- Offeror must provide documentation stating their ability to provide CoDrone EDU (JROTC Edition) drones (package of 10 each)Aerial Drone Competition Field Basics Kits, Aerial Drone Competition Challenge Game Elements Kits, Student and Instructor Classroom Drone Curricula in accordance with Sections 2.0.1 – 2.0.3, 2.1.1 – 2.1.5, and 4.1 of the SOR.

PART II - Pricing: Offerors shall insert unit and extended prices for each Contract Line Item Number (CLIN). The extended amount must equal the unit price multiplied by the number of units.

It is imperative that mathematical calculations are correct and do not exceed two (2) decimal spaces when entering pricing. Shipping costs are to be included in the pricing of CLIN 0001 and all option year CLINs.

B. Period of acceptance of proposal. The contractor agrees to hold the prices in its proposal firm for 30 calendar days from the date specified for receipt of proposal. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f).

C. Representations and Certifications. Offerors must include a completed copy of the provisions in accordance with 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed throughhttp://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

D. To be eligible to receive an award resulting from this RFQ, contractors must be REGISTERED AND ACTIVE in the DoD Systems for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or call 1-866-606-8220.

E. All proposal information shall be submitted electronically to: Mr. Jaeden Alvarez, at jaeden.alvarez.2@us.af.mil, and Mr. Mark Restad, mark.restad.1@us.af.mil. All responses shall be received NLT 10:00 a.m. CST on 11 September 2024. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a Lowest Price Technical Acceptable (LPTA) acquisition utilizing FAR Part 15, Contracting by Negotiation. Award will be based on technical acceptability and price. This requirement will be awarded to the lowest priced offeror meeting technical acceptability.

The Government shall evaluate each offer's quote, as it pertains to the following factors/subfactors, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements):

Part I- Technical acceptability: The offeror shall provide a detailed approach to accomplish/satisfy the subfactors listed below, and to allow the Government to evaluate the offeror's technical capability to perform the requirements outlined in the attached.

Quotes will be assigned ratings of acceptable (clearly meets the minimum requirement) or unacceptable (does not clearly meet the minimum requirements).

Technical Ratings and Definitions Acceptable Acceptable Based on the offeror’s technical quotation, the Government has a reasonable expectation that the offeror will successfully perform the required effort in accordance with the Statement of Requirement (SOR).

Unacceptable Unacceptable Based on the offeror’s technical quotation, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort in accordance with the Statement of Requirement (SOR).

The Technical Evaluator will evaluate the offeror’s technical quote against the minimum requirements identified below:

Subfactor 1: Offeror provided a statement confirming they are an authorized reseller of CoDrone EDU (JROTC Edition) drones.

Subfactor 2: Offeror provided documentation stating their ability to provide CoDrone EDU (JROTC Edition) drones (package of 10 each)Aerial Drone Competition Field Basics Kits, Aerial Drone Competition Challenge Game Elements Kits, Student and Instructor Classroom Drone Curricula in accordance with Sections 2.0.1 – 2.0.3, 2.1.1 – 2.1.5, and 4.1 of the SOR.

Part II- Price: The offeror's quote will be evaluated on price based on Total Evaluated Price (TEP). The offeror's TEP will be determined by multiplying the quantities identified in the Price Schedule of the RFQ by the offeror's firm-fixed price for Contract Line Item Numbers (CLINs) 0001, 0002, and 0003 for the base year, and all option periods, to confirm the extended total amount for all CLINs. The extended total amounts for CLIN 0001, 0002, and 0003 for the base year, and each option period, will then be added together to calculate the TEP.

The Government may use any of the following price analysis techniques IAW FAR 15.305 to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

The Government intends to award a contract without discussions. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

SUMMARY OF EVALUATIONS: Initially the Government will evaluate all quotations PART I - Technical & PART II - Price for responsiveness. The Government will then rank all responsive offerors by price from the lowest TEP to the highest TEP and conduct the Technical Evaluation solely on the offer with the lowest TEP. If the lowest-priced offer is determined to be Technically Unacceptable, that offer will be eliminated from consideration and the next lowest priced offer will be evaluated for Technically Acceptability.

DAFFARS PROVISIONS AND CLAUSES

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments:

1. Clauses and Provisions

2. Statement of Requirement

3. AFJROTC Unit List