Synopsis CRSS Coding Operations_693JJ920R000070.doc

UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT)

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION (NHTSA)

Synopsis for Solicitation 693JJ920R000070 CRSS Coding Operations Resource Center Synopsis

This synopsis, in accordance with FAR 5.203(a), issues a 15-day public notification prior to the issuance of solicitation 693JJ920R000070. The National Highway Traffic Safety Administration (NHTSA) intends to issue a Small Business Set-Aside solicitation in support of the NHTSA National Center for Statistics and Analysis (NCSA) CRSS Coding Operations Resource Center.

Introduction and Background The National Highway Traffic Safety Administration (NHTSA) is charged with the responsibility of reducing the personal and property losses resulting from motor vehicle crashes. Many sources of information are needed to permit researchers to adequately measure the characteristics of the highway safety environment. NHTSA data are essential to reducing the human and economic cost of motor vehicle crashes. NHTSA’s various data systems are the only source of real-world crash data for conducting basic research, identifying problem areas, developing effective countermeasures, identifying program and rulemaking needs, developing and evaluating programs, rules, and standards, evaluating new technologies, and providing information to accurately assess and allocate grants for reducing crashes.

This statement of work applies to the record-based data collection, the Crash Report Sampling System (CRSS). CRSS is a sample of police reported crashes involving all types of motor vehicles, pedestrians, and cyclists, ranging from property-damage-only crashes to those that result in fatalities. CRSS is used to estimate the overall crash picture, identify highway safety problem areas, measure trends, drive consumer information initiatives, and form the basis for cost and benefit analyses of highway safety initiatives and regulations.

CRSS obtains its data from a nationally representative probability sample selected from the estimated 5 to 7 million police-reported crashes that occur annually. By focusing attention on police-reported crashes, CRSS concentrates on those crashes of greatest concern to the highway safety community and the general public.

The CRSS has three stratification stages: 1) Primary Sampling Unit (PSU), 2) Police Jurisdiction (PJ) and 3) Police Accident Report (PAR). At the first stage, the CRSS PSU sample, is 3,117 counties in the country were grouped into 707 primary sampling units (PSU). A CRSS PSU is either a county or a group of counties. The 707 PSUs in the PSU frame were stratified into 50 strata by the four Census regions, urbanicity, vehicle miles traveled, total number of crashes, total truck miles traveled, and road miles. First, 101 PSUs were selected using a stratified probability proportional to size (PPS) sampling method. Then a sequence of sub-samples was selected from the original 101 PSU sample and strata were collapsed if necessary. This produced a sequence of nested PSU samples with different sample sizes selected from the collapsed strata. This sequence of nested PSU samples provides NHTSA flexibility to change and scale the PSU sample size in the future without reselecting the sample. Therefore, the final PSU sample was the result of a multiphase sampling mechanism in which the PSU selection probability is still approximately PPS. Sixty (60) PSUs were selected from 24 PSU strata as noted in Table 1.

The second stage, the PJ Sample, comprises police jurisdictions (PJs) or groups of police jurisdictions. Within each selected PSU, PJs were stratified into three strata by their measure of size (MOS) which is a combination of crash counts in six categories of interest. A Pareto sampling method was used to select PJ samples from each PJ strata. This method produces overlapping samples when the sample is reselected. This method reduces the potential of changes to the existing PJ sample when a new PJ sample has to be selected because of PJ frame changes. The PJ inclusion probability under Pareto sampling is approximately PPS.

The third and final stage, the PAR Sample, are the police crash reports. The CRSS Samplers obtain police crash reports from each selected PJ. During each collection, all new police crash reports accumulated since the last collection are sequentially stratified into ten (10) police crash report strata (see Table 2). These 10 strata were formed based on the results of NHTSA’s internal and public data needs assessments. From each stratum, a systematic sampling method is used to select the police crash reported sample. The sampling intervals are determined in such a way that the final weights are approximately equal for all the police crash reports in the same stratum with the ultimate aim of reducing the sampling variance for the domain estimates. The target annual sample size is approximately 57,000 PARs to be selected for further coding.

There is another contract, the Crash Report Sampling System (CRSS) Sampling Resource Center, which is responsible for the review, stratification and the selection of cases. CRSS Samplers are trained to review and categorize the crash reports into NTS, CRSS applicable stratums or out of scope. The selected cases for NTS and CRSS are identified by the PARSE application and made available for coding by the CRSS Coders.

CRSS Coders are trained data entry personnel who interpret and code directly from the crash reports into the CRSS Records Based Information System (RBIS) application. Approximately 120 data elements are coded. After coding, quality control processes are performed on the data to ensure validity and consistency with the FARS/CRSS coding and validation manual guidance. Once coding is completed for all of the selected cases, CRSS data files and coding documentation are provided to the public.

This contract provides for CRSS Coding Operations to include but not be limited to coding and quality control and technical guidance for 57 of the Crash Report Sampling System (CRSS) sites.

Scope of Work The objective of this Contract is to provide timely, efficient, and effective support to NHTSA, and its partners, in the management of the NHTSA Crash Data System Crash Report Sampling System (CRSS). The activities include the coding and quality control activities of the CRSS data collection effort.

The purpose of this Contract is to acquire services to operate the CRSS Coding Operations Resource Center to include CRSS and Non-Traffic Surveillance (NTS) coding:

1. To ensure timeliness, accuracy, consistency, and completeness in coding and data entry among all coding staff.

Contract Type, Period of Performance, and NAICS Code NHTSA intends to award one Cost Plus Fixed-Fee or Cost (No-Fee) Contract which will be issued in accordance with FAR 15.2.

The anticipated period of performance is 60-Months, inclusive of one (12) twelve-month Base Period and four (4), twelve (12) month Option Periods to be exercised at the Government’s discretion.

The NAICS Code for this anticipated contract is 541990 (All Other Professional, Scientific and Technical Services) with a size standard of 16.5 million.

Place of Performance/Physical Location The work performed under the proposed Contract and any Delivery Orders issued under the Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

System for Award Management Registration Contractors must be registered in the System for Award Management (SAM) database located at www.sam.gov in order to receive an award in response to the solicitation.

THIS NOTICE OF SYNOPSIS IS NOT A REQUEST FOR PROPOSAL. This notice is for informational purposes only and is not to be construed as a commitment by the Government.

The solicitation will be released electronically via this Government Point of Entry (GPE) otherwise known as Federal Business Opportunities or beta.sam.gov. As such, no written, telephonic or other type of request for an advance copy of the solicitation will be entertained. Potential offerors/vendors are encouraged to register on beta.sam.gov to receive any further information in reference to the subject action inclusive of any announcements, and/or amendments to the solicitation after its release.

The anticipated award date is October 21, 2020. The solicitation will be issued on or about July 29, 2020.