Synopsis and Solicitation - LO Freezer - FA462524Q1120 - Signed.pdf

LO Walk-In Freezer

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462524Q1120 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06; Effective 08/29/2024.

This is a set-aside for Small Businesses.

The North American Industry Classification System (NAICS) code for this project is 333415 with a size standard of 1,250 employees.

The purpose of this combined synopsis and solicitations for the purchase and delivery of 1 Walk-in Freezer that meets the following requirements:

- Contractor needs to provide 1 Walk-in freezer that is 12’ Wide x 4’ Deep x 8’ Tall. If I’m looking at the freezer door, width would indicate how long it is left to right, and depth would describe how far in I can walk.

- Freezer must be able to hold a temperature of -10 degrees Fahrenheit.

- Condenser/cooling unit must be installed on top of walk-in freezer.

- Max height for condenser/cooling unit and walk in freezer will not be taller than 11’.

The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Unit Price Total Amount 0001 Walk-In Freezer (12’x4’x8’) 1 Each 0002 Condenser/cooling Unit 1 Each 0003 Installation 1 Each

Ship to address (FOB Destination):

F4E212 509 MUNS CC

AF NO MILSBILLS PROC CP 6606878029

4076 PERIMETER ROAD

WHITEMAN AFB, MO 65305-5260

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Mar 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 https://www.acquisition.gov/far/52.212-1?searchTerms=52.212-1

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 19 September 2024 RFQ due time: 3:00 P.M. CST Email to joshua.sturgill.2@us.af.mil and ryan.hopkin@us.af.mil

THIS MUST BE SENT TO THE ABOVE EMAIL ADDRESSES AS STATED BELOW.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU

MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

All questions regarding this RFQ must be emailed by 1:00 P.M. CST on 16 September 2024.

Please provide the following information with your quote:

Company Name

Address

City, St, Zip

POC

Email

Telephone

CAGE Code

SAM UEI

Socioeconomic Status

*Number of Employees or

Total Yearly Revenue

Estimated Delivery mailto:joshua.sturgill.2@us.af.mil mailto:ryan.hopkin@us.af.mil

Payment Terms

Warranty Terms

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

i) Price

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (Dec 2022), with its Alternate I (Dec 2022), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Dec 2022), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-2?searchTerms=52.212-2 https://www.acquisition.gov/far/52.212-3?searchTerms=52.212-3 https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-4

Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

5352.201-9101 AFGSC Ombudsman As prescribed in 5301.9103 Solicitation Provision and Contract Clause, insert the following clause:

OMBUDSMAN (JUL 2023)

(a)An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b)Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c)If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571)256-2431.

(d)The ombudsman has no authority to render a decision that binds the agency.

(e)Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a)In performing work under this contract on a Government installation, the contractor shall:

(1)Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2)Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b)The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c)Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Defaultclause of this contract.

(End of clause)

Please see attached for the full list of provisions and clauses associated with this combined synopsis and solicitation. The full text of these clauses and (*) provisions may be assessed electronically at the website: FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE

REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments: (1) Provisions and Clauses FULL LIST - FA462524Q1120

Approved by the Contracting Officer ___________________________________________ https://www.acquisition.gov/browse/index/far

LO Walk-In Freezer