Solicitation_Package_SYE70013Q0003.doc

SYE700-13-Q-0003

PACKING AND CRATING SERVICES

COMMERCIAL ITEMS SERVICES

TABLE OF CONTENTS

Section 1 - The Schedule

· SF1449 cover sheet

· Continuation to SF1449, RFQ SYE700-13-Q-0003 Schedule of Supplies/Services

· Attachment 1: Scope of Work

· Attachment 2: Packing Specifications

· Attachment 3: Government Furnished Property

· Attachment 4: Sample of OF-347

· Attachment 5: Contractor Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

Continuation to SF1449

RFQ SYE700-13-Q-0003

SECTION 1 - THE SCHEDULE

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1.

PERFORMANCE WORK STATEMENT

For each year of the contract, the U.S. Government guarantees a minimum order of $5,000.00 (five thousand U.S. dollars). The maximum amount of shipping/packing services each year of this contract will not exceed $850,000.00 (Eight hundred fifty thousand U.S. dollars).

Individual purchases shall be documented as follows: All services under this contract shall be performed on a U.S. Government Bill Of Lading (GBL), which does not have to be issued by the Contracting Officer, or on the basis of individual Task Orders issued by the Contracting Officer. Task Orders will be issued on form OF-347, Order for Supplies or Services, as provided under Attachment 4, or using the SF-1449, page 2.

2. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The period of performance shall be starting on the date on the Notice to Proceed letter and continuing for a period of twelve (12) months, with four (4) one-year options.

3. PRICING.

The rates below shall be provided in U.S. dollars and they shall include all direct and indirect costs, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

BASE PERIOD PRICES

3.1 Base Period 12 Months

3.1.1

INCOMING HOUSEHOLD EFFECTS(HHE) AND UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For shipping household effects and unaccompanied baggage (UAB) from Sana’a International Airport to specified location in Sana’a or Aden city limits. Includes loading and transportation charges from Sana’a International Airport to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

HHE from Airport in Sana’a to Residence in Sana’a

UAB Sana’a Airport to Residence in Sana’a

UAB from Sana’a Airport to Residence in Aden

3.1.2

INCOMING SUPPLIES, CARGO SHIPMENTS AND CUSTOMS CLEARANCE

For shipping supplies or miscellaneous cargo from Hodeida port or Sana’a International Airport to specified location within Sana’a city limits or Aden city limits. Includes loading and transportation charges from Hodeida or Sana’a Airport to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

From Hodeida port to Sana’a

From Sana’a Airport to Sana’a location

From Sana’a Airport to Aden location

3.1.3

OFF-LOADING AND UNPACKING SHIPMENTS OF HHE OR CONTAINERS WITH SUPPLIES

For off-loading and unpacking of shipments at specified location in Sana’a or in Aden. Includes unloading/unpacking/uncrating services, placing of shipments in specified location and removal of debris.

3.1.4

OUTGOING HHE SHIPMENTS TO ELSO ANTWERP

For export packing services from specified residences from Sana’a or Aden city limits to ELSO Antwerp through Sana’a International Airport. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers (lift vans) which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Sana’a

From Aden

3.1.5

OUTGOING UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery from Sana’a or Aden location to Sana’a Airport and final destination in Washington Dulles Airport.

From Sana’a residence to Washington Airport

From Aden residence to Washington Airport

3.1.6

INCOMING GOVERNMENT OWNED VEHICLE (GOV) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping GOVs from Hodeida sea port or Sana’a International Airport to specified location in Sana’a city limits. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery from Hodeida sea port or Sana’a Airport to Sana’a city limits. The average weight of a vehicle is 4,000 kg.

From Hodeida sea port To Sana’a location

From Sana’a Airport to Sana’a location

3.1.7

IN-COUNTRY SHIPMENTS

For packing (non-export) shipments within Yemen. Includes shipments within Sana’a or Aden city limits , to and from Sana’a and Aden city limits. Includes providing all packing materials and packing services, as per attached packing specifications, weighing shipments at time of packing, removal of debris, loading, marking, handling, transportation, and delivery to designated site.

Aden

Aden

3.1.8 STORAGE OF SHIPMENTS AT CONTRACTOR’S WAREHOUSE

Monthly storage of household effects

Sana’a

3.1.9 TOTAL BASE YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

FIRST OPTION YEAR PRICES

3.2 First Option Year 12 Months

3.2.1

INCOMING HOUSEHOLD EFFECTS(HHE) AND UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For shipping household effects and unaccompanied baggage (UAB) from Sana’a International Airport to specified location in Sana’a or Aden city limits. Includes loading and transportation charges from Sana’a International Airport to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

HHE from Airport in Sana’a to Residence in Sana’a

UAB Sana’a Airport to Residence in Sana’a

UAB from Sana’a Airport to Residence in Aden

3.2.2

For shipping supplies or miscellaneous cargo from Hodeida port or Sana’a International Airport to specified location within Sana’a city limits or Aden city limits. Includes loading and transportation charges from Hodeida or Sana’a Airport to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

From Hodeida port to Sana’a

From Sana’a Airport to Sana’a location

From Sana’a Airport to Aden location

3.2.3

For off-loading and unpacking of shipments at specified location in Sana’a or in Aden. Includes unloading/unpacking/uncrating services, placing of shipments in specified location and removal of debris.

3.2.4

For export packing services from specified residences from Sana’a or Aden city limits to ELSO Antwerp through Sana’a International Airport. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers (lift vans) which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Sana’a

From Aden

3.2.5

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery from Sana’a or Aden location to Sana’a Airport and final destination in Washington Dulles Airport.

From Sana’a residence to Washington Airport

From Aden residence to Washington Airport

3.2.6

For shipping GOVs from Hodeida sea port or Sana’a International Airport to specified location in Sana’a city limits. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery from Hodeida sea port or Sana’a Airport to Sana’a city limits. The average weight of a vehicle is 4,000 kg.

From Hodeida sea port To Sana’a location

From Sana’a Airport to Sana’a location

3.2.7

For packing (non-export) shipments within Yemen. Includes shipments within Sana’a or Aden city limits , to and from Sana’a and Aden city limits. Includes providing all packing materials and packing services, as per attached packing specifications, weighing shipments at time of packing, removal of debris, loading, marking, handling, transportation, and delivery to designated site.

Aden

Aden

3.2.8 STORAGE OF SHIPMENTS AT CONTRACTOR’S WAREHOUSE

Sana’a

3.2.9 TOTAL FIRST OPTION YEAR: ____________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

SECOND OPTION YEAR PRICES

3.3 SECOND OPTION YEAR 12 Months

3.3.1

INCOMING HOUSEHOLD EFFECTS(HHE) AND UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For shipping household effects and unaccompanied baggage (UAB) from Sana’a International Airport to specified location in Sana’a or Aden city limits. Includes loading and transportation charges from Sana’a International Airport to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

HHE from Airport in Sana’a to Residence in Sana’a

UAB Sana’a Airport to Residence in Sana’a

UAB from Sana’a Airport to Residence in Aden

3.3.2

For shipping supplies or miscellaneous cargo from Hodeida port or Sana’a International Airport to specified location within Sana’a city limits or Aden city limits. Includes loading and transportation charges from Hodeida or Sana’a Airport to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

From Hodeida port to Sana’a

From Sana’a Airport to Sana’a location

From Sana’a Airport to Aden location

3.3.3

For off-loading and unpacking of shipments at specified location in Sana’a or in Aden. Includes unloading/unpacking/uncrating services, placing of shipments in specified location and removal of debris.

3.3.4

For export packing services from specified residences from Sana’a or Aden city limits to ELSO Antwerp through Sana’a International Airport. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers (lift vans) which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Sana’a

From Aden

3.3.5

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery from Sana’a or Aden location to Sana’a Airport and final destination in Washington Dulles Airport.

From Sana’a residence to Washington Airport

From Aden residence to Washington Airport

3.3.6

For shipping GOVs from Hodeida sea port or Sana’a International Airport to specified location in Sana’a city limits. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery from Hodeida sea port or Sana’a Airport to Sana’a city limits. The average weight of a vehicle is 4,000 kg.

From Hodeida sea port To Sana’a location

From Sana’a Airport to Sana’a location

3.3.7

For packing (non-export) shipments within Yemen. Includes shipments within Sana’a or Aden city limits , to and from Sana’a and Aden city limits. Includes providing all packing materials and packing services, as per attached packing specifications, weighing shipments at time of packing, removal of debris, loading, marking, handling, transportation, and delivery to designated site.

Aden

Aden

3.3.8 STORAGE OF SHIPMENTS AT CONTRACTOR’S WAREHOUSE

Sana’a

3.3.9 TOTAL SECOND OPTION YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

THIRD OPTION YEAR PRICES

3.4 Third Option Year 12 Months

3.4.1

INCOMING HOUSEHOLD EFFECTS(HHE) AND UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For shipping household effects and unaccompanied baggage (UAB) from Sana’a International Airport to specified location in Sana’a or Aden city limits. Includes loading and transportation charges from Sana’a International Airport to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

HHE from Airport in Sana’a to Residence in Sana’a

UAB Sana’a Airport to Residence in Sana’a

UAB from Sana’a Airport to Residence in Aden

3.4.2

For shipping supplies or miscellaneous cargo from Hodeida port or Sana’a International Airport to specified location within Sana’a city limits or Aden city limits. Includes loading and transportation charges from Hodeida or Sana’a Airport to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

From Hodeida port to Sana’a

From Sana’a Airport to Sana’a location

From Sana’a Airport to Aden location

3.4.3

For off-loading and unpacking of shipments at specified location in Sana’a or in Aden. Includes unloading/unpacking/uncrating services, placing of shipments in specified location and removal of debris.

3.4.4

For export packing services from specified residences from Sana’a or Aden city limits to ELSO Antwerp through Sana’a International Airport. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers (lift vans) which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Sana’a

From Aden

3.4.5

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery from Sana’a or Aden location to Sana’a Airport and final destination in Washington Dulles Airport.

From Sana’a residence to Washington Airport

From Aden residence to Washington Airport

3.4.6

For shipping GOVs from Hodeida sea port or Sana’a International Airport to specified location in Sana’a city limits. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery from Hodeida sea port or Sana’a Airport to Sana’a city limits. The average weight of a vehicle is 4,000 kg.

From Hodeida sea port To Sana’a location

From Sana’a Airport to Sana’a location

3.4.7

For packing (non-export) shipments within Yemen. Includes shipments within Sana’a or Aden city limits , to and from Sana’a and Aden city limits. Includes providing all packing materials and packing services, as per attached packing specifications, weighing shipments at time of packing, removal of debris, loading, marking, handling, transportation, and delivery to designated site.

Aden

Aden

3.4.8 STORAGE OF SHIPMENTS AT CONTRACTOR’S WAREHOUSE

Sana’a

3.4.9 TOTAL THIRD OPTION YEAR :

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

FOURTH OPTION YEAR PRICES

3.5 Fourth Option Year 12 Months

3.5.1

INCOMING HOUSEHOLD EFFECTS(HHE) AND UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For shipping household effects and unaccompanied baggage (UAB) from Sana’a International Airport to specified location in Sana’a or Aden city limits. Includes loading and transportation charges from Sana’a International Airport to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

HHE from Airport in Sana’a to Residence in Sana’a

UAB Sana’a Airport to Residence in Sana’a

UAB from Sana’a Airport to Residence in Aden

3.5.2

For shipping supplies or miscellaneous cargo from Hodeida port or Sana’a International Airport to specified location within Sana’a city limits or Aden city limits. Includes loading and transportation charges from Hodeida or Sana’a Airport to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

From Hodeida port to Sana’a

From Sana’a Airport to Sana’a location

From Sana’a Airport to Aden location

3.5.3

For off-loading and unpacking of shipments at specified location in Sana’a or in Aden. Includes unloading/unpacking/uncrating services, placing of shipments in specified location and removal of debris.

3.5.4

For export packing services from specified residences from Sana’a or Aden city limits to ELSO Antwerp through Sana’a International Airport. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers (lift vans) which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Sana’a

From Aden

3.5.5

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery from Sana’a or Aden location to Sana’a Airport and final destination in Washington Dulles Airport.

From Sana’a residence to Washington Airport

From Aden residence to Washington Airport

3.5.6

For shipping GOVs from Hodeida sea port or Sana’a International Airport to specified location in Sana’a city limits. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery from Hodeida sea port or Sana’a Airport to Sana’a city limits. The average weight of a vehicle is 4,000 kg.

From Hodeida sea port To Sana’a location

From Sana’a Airport to Sana’a location

3.5.7

For packing (non-export) shipments within Yemen. Includes shipments within Sana’a or Aden city limits , to and from Sana’a and Aden city limits. Includes providing all packing materials and packing services, as per attached packing specifications, weighing shipments at time of packing, removal of debris, loading, marking, handling, transportation, and delivery to designated site.

Aden

Aden

3.5.8 STORAGE OF SHIPMENTS AT CONTRACTOR’S WAREHOUSE

Sana’a

3.5.9 TOTAL FOURTH YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

GRAND TOTAL VALUE EQUALS:

TOTAL BASE YEAR

FIRST OPTION YEAR

SECOND OPTION YEAR

THIRD OPTION YEAR

FOURTH OPTION YEAR

GRAND TOTAL FOR THE FIVE YEAR PERIOD _____________

4. ORDERS.

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of contractor

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

If more than one contractor has received an award for these services, the following procedures shall govern the issuance of individual orders. No work shall be performed without an order being issued to the contractor by the Contracting Officer.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US$3,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US$3,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US$3,000 - The Government will select a contractor for issuance of the order. This decision will be based on the Government's best interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US$3,000 - Unless one of the exceptions in paragraph (5) below applies, the Government will follow one of the following two scenarios:

The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-shipment survey after which the contractor will present an estimate to the Government. Whether or not the contractor is selected for an individual order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-shipment survey. Selection will be based on a combination of estimated price and past performance information; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.

5. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description

Quantity Delivery Date

Deliver To:

Insurance

No later than ten (10) days

CO

after award, and not later than ten (10) days after exercise of option year Written Estimate

Upon COR Request

COR

(if required)

Inventory List

Each assigned

Original - Contractor packing effort one - client one COR

Preshipment Survey

24 hours upon completion client & COR packing effort of Household effects

Changes in date/time

2 hours before

COR

of packing scheduled time/date client

Stock Levels Records throughout period of performance

Non-Negotiable

25 calendar days original - COR

Warehouse Receipt after pickup storage at the GOV facility

Notification of

Immediately upon

Completion of Services completion of required services

Notice of

Completion of each

Availability for Shipment assigned packing effort

Request for

24 hours after

Shipping

Notice of Availability

Required Shipping

By Date of

Documentation

Embarkation

Receipt of Effects

Upon discovery

COR

and Unaccompanied Air Baggage

Delivery Receipt

Upon completion of copy to COR delivery and/or unpacking

Inventory List

7 calendar days after Original - Contractor articles lost or damaged in delivery of goods one - client shipment one – COR

Weight Certificate

Submission with each invoice

GOV Identity Cards

No. Issued Returned upon expiration of contract or when an employee leaves contractor service

6.

INVOICES AND PAYMENT.

Invoices shall be submitted monthly supported by a consolidated listing of Task Orders covered by the invoice. Invoices shall be submitted in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

Financial Management Office

American Embassy Sana’a

Sa’awan Street, Himyar Zone Yemen (b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a US carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

7.

GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required are a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT GOVERNMENT APPROVAL.

8.

KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

9.

PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

10.

INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Bodily injury

0.95 % of the annual pay of the employee 11.

BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

12.

PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1.

GENERAL. The contractor shall provide services for the United States Mission in Sana’a, Yemen. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Yemen.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

2.

DEFINITIONS.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S. Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed Lift Van or Crate, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of Embassy officials, and members of their family, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a GBL is used, the ordering officer does not have to be a warranted CO.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

3. GENERAL REQUIREMENTS.

Packing of client Household Effects and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4. PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the contractor.

The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Yemen. Such services will be performed on goods located primarily within the Sana’a metropolitan area, but also other areas of Aden and Hodeida in Yemen as requested.

The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract. Only non-coniferous wood products are permitted in the packing and shipment of goods. Examples of coniferous trees include pines, spruces, and firs .

At the request of the Contracting Officer’s Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

· Padding, dunnage and packing into cases, barrels or crates of all fragile items.

· Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

· Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

· Mothproofing all rugs and carpets shall be mothproofed, and crating or wrapping without folding.

· Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

· Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

· Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

5.

INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

Packed by Owner. The Contractor must ensure that packing lists do not include any items listed as “packed by owner (PBO)” miscellaneous or “contents unknown”. Such descriptions are an immediate flag for close inspection by Customs and Transportation Security officials, who could place shipments on hold pending search, which will severely delay delivery.

6.

FREIGHT HANDLING.

The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Yemen. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Hodeida sea port and/or Sana’a International Airport (SAH)to the final destination in the Sana’aarea or elsewhere in Yemen including customs clearance , off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

The Contractor shall pick up from the Government in the Sana’a] or elsewhere in Yemen in time to insure delivery to Sana’a International Airport (SAH) or Aden within 24 hours of the request for pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

7.

CONTRACTOR RESPONSIBILITIES.

The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The contractor's employees shall not at any time:

Smoke or chew qat in the client's facility or residence;

Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

8.

SCHEDULING AND PLANNING SHIPMENT PICKUPS.

The COR receives requests from clients for Household Effects or UAB pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

Pre-shipment Survey. Before the HHE or UAB has been packed, the contractor shall, in connection with each instance of Household Effects or UAB services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within 24 hours upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file.

9.

DURATION OF PACKING.

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:00 a.m. and 17:00 p.m. Services may only be performed at the residence before 8:00 a.m. or after 17:00 p.m.