SY26_WASTE_RFP2 (3).pdf

Harrison County School District 11072 Highway 49 William Bentz Gulfport, MS 39503 Superintendent Ph. (228)539-6500

REQUEST FOR BIDS COVERSHEET

HARRISON COUNTY SCHOOL DISTRICT

Name: ______________________________________

Company: ______________________________________ RFP No. 26-01

Address: ______________________________________

City/State/Zip: ______________________________________

The Harrison County School District (District) is considering a contract for Waste Collection and Disposal Services. We ask that you submit your sealed proposal and retain one copy for your files. Right is reserved to accept or reject any part of your proposal. Your “Sealed Bid” will be given consideration if received at the Harrison County School District – Administration Building on or before:

10:00 a.m. CST on Tuesday, July 8, 2025

Buyer: Harrison County School District – Board of Trustees

NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.

Item Quantity HCSD RFP 26-01 Unit Price Total Net Price Regular School Year Schedule (10-Months)

Summer Schedule (2-Months)

PROPOSAL MUST BE RETURNED TO THE DISTICT IN

ACCORDANCE WITH THE SPECIFICATIONS. BID

NUMBER AND DATE OF BID OPENING MUST BE

SHOWN ON THE OUTSIDE OF THE ENVELOPE IF

USING THAT METHOD.

Annual Total:

Return “Sealed Bid’ to the Harrison County School District Administrative Offices.

Signature Required: ______________________________________

Printed Name: ______________________________________

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THE HARRISON COUNTY SCHOOL DISTRICT

REQUEST FOR PROPOSALS (RFP) 26-01

HCSD WASTE DISPOSAL SERVICES (1-YEAR CONTRACT)

ISSUE DATE: 6/17/2025

ISSUING AGENCY: Harrison County School District 11072 Hwy. 49 Gulfport, MS 39503-4110

INTRODUCTION

The Harrison County School (District), located in Harrison County Mississippi, is requesting proposals for Waste Collection and Disposal Services.

GENERAL COMMENTS

This document and all appendices are considered part of the required specifications to The Harrison County School District Request for Proposal for Waste Collection & Disposal Services.

The District reserves the right to modify any part of the document at its discretion.

The District reserves the right to reject any and all proposals or not make any award at all.

The District reserves the right to waive any errors and omissions at the District’s discretion.

The District reserves the right to utilize another vendor in the event of the awarded contractor’s inability to perform, non-availability to perform, or for additional work beyond the scope of the contract.

The District accepts no responsibility for any expense incurred by the contractor in the preparation and presentation of an offer. Such expenses shall be borne exclusively by the contractor.

SUBMISSION INFORMATION

One (1) signed original of the sealed proposal, subject to the conditions made a part hereof, must be received by 10:00 a.m. CST on Tuesday, July 8, 2025 in the District’s Central Administration Offices, as indicated in the General Terms, Conditions, and Instructions to Bidders (Appendix E) for furnishing services described herein. It is the responsibility of the respondent to ensure that the proposal package arrives in the Central Administration Office.

Delivery & Mailing Address:

Harrison County School District Administration Building

BID ENCLOSED – WASTE DISPOSAL SERVICES

11072 Hwy. 49 Gulfport, MS 39503-4110

Your response must include the signature page included in this RFP and contain the signature of an authorized representative of the respondent’s organization. Proposals without a signature may be disqualified.

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The District will receive proposals from firms having specific experience and qualifications in the area identified in the solicitation. For consideration, proposals for the projects must contain evidence of the firm’s responsibility, experience, and abilities in the specified area and other disciplines directly related to the proposed service. Other information required by The District may be included elsewhere in the solicitation.

In order to ensure all interested proposers, receive bid documents and any addenda that may be issued, proposers should visit the MS Procurement Technical Assistance Program’s Online Agency Bid Bank at https://agencybidbank.mississippi.org/

The District reserves the right to reject any and all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of a proposal or all items bid if deemed in the best interest of the District to do so.

Proposals received after the stated due date and time will not be opened or considered.

IMPORTANT NOTE: Indicate firm name and RFP number on the front of each SEALED proposal envelope or package submitted.

IMPORTANT NOTE: Respondent’s proposal should mirror the format of this RFP to ensure that each requirement, specification, or condition is responded to with either an answer, explanation, or an indication of its ability to comply with the requirement.

QUESTIONS AND/OR CLARIFICATIONS

Care has been taken to develop this Request for Proposals (RFP) accurately and present it clearly, but in the event any specification or condition appears ambiguous or in error, proposers have a duty to seek clarification of ambiguities or corrections to errors. The RFP procedures provide a time frame for questions and answers. It is important to remember that if a respondent or interested party protests but had opportunities to seek clarification and failed to do so, then its interpretation will not be considered reasonable and the specification will not be considered ambiguous. Prospective respondents should make written inquiries concerning this RFP to obtain clarification of any requirements as desired. Responses to these inquiries may be by addendum to the Request for Proposal (RFP), or individually, depending on whether the answer affects only that proposer or all proposers. The deadline for inquiries shall be 10:00 a.m. CST on Tuesday, July 8, 2025. Please direct all inquiries about this RFP in writing by email as follows:

Questions of a Technical Nature: Questions Related to Bid Submission:

Lori McGill Bradley Barlow HCSD Custodial Dept. HCSD Child Nutrition Dept.

LMcGill@harrison.k12.ms.us bbarlow@harrison.k12.ms.us 228-832-3148 228-539-6516

IMPORTANT NOTE: The terms “District,” “HCSD,” “Harrison County School District,” and “Owner” shall refer to the receiver, or buyer, of the services. The terms “Proposer,” “Bidder,” “Respondent,” and “Contractor,” shall refer to the provider, or seller, of the services.

https://agencybidbank.mississippi.org/ mailto:LMcGill@harrison.k12.ms.us mailto:bbarlow@harrison.k12.ms.us

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TERM OF CONTRACT/TERMS OF AGREEMENT

It is the District’s intention to enter into a one (1) year contract beginning approximately July 1, 2025 and ending June 30, 2026. However, upon mutual agreement of both parties in writing it may be renewed for up to two (2) additional 12-month periods, but not to exceed a contract totaling more than five (5) years.

If contract is renewed, the District will give Contractor sixty (60) days written notice prior to the end of the initial contract period. No such notice will be required at the end of the final optional year called for in this RFP.

The District reserves the right to terminate this agreement with thirty (30) days’ notice, by the Superintendent of Education via certified mail to the address listed on the signature page of this document if any of the terms of the proposal and/or contract are violated. In such case, the Contractor shall be entitled to receive as full compensation for all services performed hereunder payment for all work performed prior to the date of termination. Payment of such compensation is the sole and exclusive remedy of the Contractor for termination of this Agreement by the District hereunder and the Contractor shall not be entitled to, and would thereby waive, claims for lost profits and all other damages and expenses.

In the event the contractor fails to carry out and comply with any of the conditions and agreements to be performed under the specifications, the District will give the contractor thirty (30) days’ written notice to comply. In the event the necessary corrective action has not been completed within the 30-day period, the contractor must submit, in writing, why such corrective action has not been performed. The District reserves the right to determine whether or not such non-compliance may be construed as a failure of performance of the contractor.

Termination of contract by Contractor without cause can only occur with at least one-hundred and twenty

(120) days-notice prior to the proposed termination of the contract.

In the event the District employs attorneys or incurs other expenses it considers necessary to protect or enforce its rights under this contract, the contractor agrees to pay the attorney’s fees and expenses so incurred by the District.

PAYMENT

Payment for services rendered will be made monthly. After approval of the invoice will be forwarded for payment. As a state agency of Mississippi, the District is allowed a maximum of 45 days to make payment without penalties and/or interest.

The District’s preferred method of payment for such contracts will be via Purchase Order and Check Issuance.

ACCEPTANCE TIME

Proposal shall be valid for one-hundred and eighty (180) days following the proposal due date.

RFP CANCELLATION

This RFP in no manner obligates the District to the eventual purchase of any services described, implied or which may be proposed until confirmed by a written contract. Progress towards this end is solely at the discretion of the District and may be terminated without penalty or obligations at any time prior to the signing of a contract. The District reserves the right to cancel this RFP at any time, for any reason, and to reject any or all proposals or any parts thereof.

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INDEPENDENT CONTRACTOR CLAUSE

The contractor shall acknowledge that an independent contractor relationship is established and that the employees of the contractor are not, nor shall they be deemed employees of the District and that employees of the District are not, nor shall they be deemed employees of the contractor.

OTHER CONTRACT REQUIREMENTS

Award Terms: This contract shall be awarded at the discretion of the Harrison County School Board based on the lowest and best offer that is in the best interest of the District, where the capabilities and overall reputation of the Supplier, as well as the cost, are major factors. Acceptance shall be confirmed by the issuance of a contract from the District.

Standard Contract: The awarded contractor(s) will be expected to enter a contract that is in the substantial form of the District’s standard services contract herein (Appendix F). Proposal should include any desired changes to the standard contract. Significant changes to the standard contract may be cause for rejection of a proposal.

The Procurement Process: The following is a general description of the process by which a firm will be selected to fulfill this Request for Proposal.

• Request for Proposals (RFP) is issued to prospective suppliers.

• A deadline for written questions is set.

• Proposals will be received.

o Unsigned proposals will not be considered.

• All proposals must be received by the District no later than the date and time specified on the cover sheet of this RFP.

• At that date and time, the package containing the proposals from each responding firm will be opened publicly and the name of each respondent will be announced.

• Proposal evaluation: The District’s representatives will review each proposal.

• At the District’s option, an evaluation committee may request oral presentations or discussions for the purpose of clarification or to amplify the materials presented in the proposal.

• Respondents are cautioned that this is a request for proposals, not a request to contract, and the

District reserves the unqualified right to reject any and all proposals when such rejection is deemed to be in the best interest of the District.

• The proposals will be evaluated according to the criteria set forth in this RFP.

ADDENDUM OR SUPPLEMENT TO RFP

In the event it becomes necessary to revise any part of this RFP, an addendum to this RFP will be provided to each respondent who received the original RFP. Respondents shall not rely on any other interpretations, changes, or corrections. Contractors shall acknowledge receipt of these addendums by identifying the addendum number and date in their response packet.

SCOPE OF SERVICE

Proposals will be received from firms having specific experience and qualifications in solid waste collection/disposal as identified in this proposal. A qualified contractor must have been in the solid waste collection/disposal business for a minimum time of five (5) years. All responders shall list herein those present and past contracts which may be used as a reference of their ability to perform in a professional and satisfactory manner. At least three (3) references must be listed. The District shall contact these references to verify satisfactory performance. By submitting a proposal, the proposing organization certifies that they are authorized to conduct such business in the State of Mississippi and are in good

7 | P a g e standing with Mississippi’s Secretary of State. A copy of any permits and/or licenses required for certification shall be included with the proposal.

Solid Waste Collection/Disposal operations shall be conducted in compliance with all applicable laws, rules, regulations, and restrictions imposed by the State of Mississippi.

The contractor will take title to the solid waste when it is loaded into the contractor’s truck. Title to solid waste collected hereunder will pass to the disposal facility or, as appropriate, other state approved disposal facility when such solid waste is delivered to the selected disposal site or state approved disposal facility. Title to and liability for any hazardous waste or unacceptable waste will always remain with the generator generating the unacceptable waste.

The contractor shall furnish containers and a dump schedule. Containers are to be standard 8-yards, 6-yards and 4-Yards with sliding side doors. Slant and locking containers should be available upon request.

Additionally, the Contractor shall furnish large roll-off units (20, 30, 40 cubic yards) on an as-needed basis to contain rubbish and construction waste. After dumping, each container shall be sprayed with deodorizer of sufficient strength to control container odors.

Containers, receptacles, dumpsters, etc. shall be maintained in an aesthetically presentable manner at all times. Unsatisfactory equipment shall be reported to the offeror by the District as necessary. Successful contractor shall have the opportunity to clean/refurnish/replace unsatisfactory equipment to the satisfaction of the District. Contractor shall replace equipment deemed to be disreputable by The District at no additional costs.

Any equipment not rendered satisfactory as of the second billing after the request for corrective action shall not be invoiced until satisfactory equipment is supplied. The owner shall have the right to reduce billing by the appropriate unit pricing pending such remedial action.

The successful offeror shall maintain an office through which it can be contacted with a qualified person in charge, for the performance of this contact.

Working Hours/Access to District Properties

To avoid school traffic, all work shall be conducted between the hours of:

12:01 AM – 6:00 AM

9:00 AM – 1:00 PM

4:00 PM – 12:00 AM

No work shall be conducted outside of these hours without the express written approval of the District.

Disaster Plan Offeror shall notify the District promptly of any delay in performance on specified services. As a component of the proposal submission, offeror shall submit a disaster recovery plan to ensure service during periods of natural disaster, wars, strikes, etc., for the review and consideration of the District.

Minimal acceptable information shall include alternate vendor name, address, contact, normal and 24-hour phone numbers, any available references for previous disaster plan performance, and a signed acknowledgment of their acceptance of responsibilities and terms in the event of a disaster. Final award will be subject to the submission of an acceptable plan to the District and failure to submit such in a timely fashion as determined by the District can be cause for rejection.

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Insurance The Contractor shall always provide during the contract period the following insurance coverage:

1. Workers Compensation: Limits as required by State of Mississippi law

2. Manufacturer’s and Contractor’s Liability, other than auto: Bodily injury of $1,000,000 per occurrence, and $2,000,000 aggregate; Property damage, per occurrence $2,000,000; shall extend to complete operations of the contractor.

3. Auto Public Liability: Bodily injury, per person $1,000,000 per occurrence $1,000,000; Property Damage, per occurrence $1,000,000

4. Successful bidder shall be required to furnish certificates of insurance as evidence of compliance prior to commencing work.

5. The District must have thirty (30) days’ notice of cancellation or change in insurance coverage and give its approval.

EVALUATION OF PROPOSALS

The District reserves the right to conduct discussions with any or all respondents, or to make an award of a contract without such discussions based only on evaluation of the written proposals. The District reserves the right to contact and interview anyone connected with any past or present projects with which the respondent has been associated. The District likewise reserves the right to designate a review committee to evaluate the proposals according to the criteria set forth under this section. The District may make a written determination showing the basis upon which the award was made, and such determination shall be included in the vendor file.

The District reserves the right to award this contract in whole or in part depending on what is in the best interest of the District with the District being the sole judge thereof.

The evaluation factors set forth in this section are described as follows:

• Price 50%

• Experience 10%

• Financial Resources 10%

• Completeness of Response 10%

• Quality of Plan 10%

• Disaster Plan 10%

TWO-PHASE, BEST AND FINAL OFFER

If the initial proposals do not provide the District with a clear and convincing solution, or if the District feels it is appropriate to offer the potential providers an opportunity to submit revised proposals, the District reserves the right to conduct discussions with those offers that are classified by the District as Acceptable or Potentially acceptable (i.e., determined to be reasonably susceptible of being acceptable).

Discussions are to only be used to promote understanding of the State's requirements related to the proposer’s proposals and to Facilitate arriving at a contract that will be most advantageous to the District taking into consideration price and the other evaluation factors set forth in the RFP. This may be accomplished using a request for Best and Final Offers (BAFO). In doing so, the District may choose a specific business model, and acceptable and potentially acceptable providers may be asked to submit revised proposals based upon that specific model.

Proposers may be asked to provide additional clarification to specific sections of the RFP. Selected proposers are not required to submit a BAFO. If they do not submit a notice of withdrawal or another best and final offer, their immediate previous offer will be construed as their best and final offer.

IMPORTANT NOTE: The BAFO process is used only at the District’s discretion, therefore all parties are advised to propose their most favorable terms initially.

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BID PROTEST PROCESS, POLICY CODE DJEDD:

The policies and procedures set forth herein and issued by the Harrison County School District, establish the guidelines relating to the filing, hearing, decision, and appeal of protests by any actual prospective bidder or contractor who is aggrieved in connection with the bidding or award of a contract. When used in reference to this policy:

1. The term "Protestor'' means any actual or prospective bidder or contractor who is aggrieved in connection with the bidding or award of a contract which meets School Board approval requirements and who files a protest.

2. The term "Interested Party" means any party who has identified him/herself in writing as such to the Harrison County School District.

3. The term "Board Attorney" means the individual assigned by the Superintendent of the Harrison County School District to provide legal assistance to the Harrison County School Board.

4. The term "Board" means the membership of the Harrison County School District Board of Education.

Any actual or prospective bidder, offerer, or contractor who is aggrieved in connection with the solicitation or award of a contract which meets Board approval requirements may file a protest.

Protestors may file a protest on any phase of solicitation or award including, but not limited to, specifications, bid solicitation, or award. The Superintendent or his/her designee shall have the authority to settle and resolve a protest of an aggrieved bidder, offerer, or contractor, actual or prospective, concerning the specifications, solicitation, or award of a contract. Protest of Specification/Product Code Number: Within ten (10) calendar days of the date the Invitation to Bid is announced, the protestor must submit in writing to the Superintendent the reason for the protest. The Superintendent shall review specifications and product code numbers and based on the facts:

a) issue an addendum

b) withdraw solicitation and rebid

c) reject protest Filing of Protest:

1. Time for Filing: Protests be made in writing and submitted in a sealed envelope labeled "Protest" to the Superintendent within seven (7) calendar days after the initial solicitation or advertisement. A protest is deemed filed when stamped received by the Superintendent or his/her designee.

2. Limitations on Time for Filing: No protest will be entertained if filed more than seven (7) calendar days after the award of a contract.

Content of Protest: The written protest shall contain the following:

1. the company name, mailing address, email address, telephone number, and fax number of the protestor;

2. appropriate identification of the procurement or contract protested;

3. a statement, in sufficient detail, of the facts upon which the protest is based, including the effective date of any alleged grievable able action and why such action is believed to be in error;

4. supporting exhibits, evidence, or documents to substantiate any claims unless not available within the filing time, in which case the expected date the information will be available shall be indicated; and,

5. a statement of the relief requested.

Notification: Upon receipt of a written protest, the Superintendent shall submit a copy of the protest to the Board Attorney and the appropriate department director.

Stay of Procurement: In the event of a timely protest, the State shall not proceed further with the solicitation or award of the contract until the resolution of the protest, unless the Superintendent, after conferring with the appropriate director, makes a determination that in order to protect substantial

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Additional Information- Time for Filing: Any additional information requested by any of the parties should be submitted within the reasonable time period established by the requesting source in order to expedite consideration of the protest. Failure of any party to comply expeditiously with a request for information by the Superintendent may result in the protest being resolved without additional information being considered.

Protest Process Committee: The Superintendent shall appoint a committee to review all protests. The department director shall present the protest materials to the Protest Process Committee who shall consist of:

1. Superintendent

2. Assistant Superintendent

3. Business Manager

Scheduling of Protest Conference: When a protest is filed, the Superintendent shall determine if a protest conference is needed and appropriate. If so, a date, time, and place for the protest conference will be scheduled and a notice of same will be sent via personal delivery or by certified United States Mail, postage prepaid, return receipt requested, to the protestor, the procuring school district or institution, and any interested party.

Rescheduling of Protest Conference: Continuances requested by any party to the protest shall be granted within the discretion of the Superintendent only for good cause shown.

Failure to Appear at Protest Conference: If a protestor, without good cause, fails to appear at the protest conference, such failure will be deemed a withdrawal of the protest and the Superintendent shall dismiss the protest and such dismissal shall be final and conclusive.

Conduct of Protest Conference: So as to encourage the amicable resolution of a protest, the protest conference is informal and no witnesses are examined. However, if there is anyone that a party believes can provide pertinent input, the party may have that person present to be interviewed at the conclusion of the conference and before a decision is made.

The protestor has the burden of proving that the specifications, bidding, or award of the contract was in error and merits the relief requested.

The Superintendent shall have the authority to maintain the decorum of the conference and shall take reasonable steps to do so when necessary, including clearing the conference room of any person who is disruptive.

Decision Upon Completion of Protest Process: The Superintendent shall, within a reasonable time after the conclusion of the protest process, prepare a written decision. A copy of such decision shall be sent by personal delivery or by certified United States Mail, postage prepaid, return receipt requested, to the protestor, any interested party, and the department director. The decision of the Superintendent shall be final and conclusive unless fraudulent or unless a timely request for a review by the Board is filed.

Review by the Board

1. Right to Review: Any protestor or interested party who participated in the conference or the procuring agency aggrieved by the final decision of the Superintendent may file a written request for review by the Board.

2. Time for Filing: Requests for review by the Board shall be filed with the Board with copies of same being sent to the Superintendent, the department director, and any interested party who participated in the protest, by personal delivery or by certified United States Mail postage prepaid, return receipt requested, within three (3) calendar days after receipt of the decision of the Superintendent.

3. Content of Review Request: The written request for review by the Board shall contain, at minimum, the following:

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1) The name, phone number, email address and mailing address of the person filing the request for review;

2) A copy of the written protest originally filed;

3) Copies of all documents which have been produced thus far in the protest proceedings;

4) A copy of the decision of the Superintendent;

5) A typed statement, in sufficient detail, of the facts relied upon to substantiate a claim that the decision of the Superintendent is in error; and

6) A typed statement of the relief requested.

Decision on Review: The Board shall issue a final written decision within a reasonable time after the final date for filing all documents to be considered on review. A copy of such decision shall be sent by certified United States Mail, postage prepaid, return receipt requested, to the part filing the request for review, the Superintendent, the department director, and any interested party who participated in the protest. A determination of an issue or fact by a quorum of the Board shall be final and conclusive unless arbitrary, capricious, fraudulent, or clearly erroneous.

Exhaustion of Remedies: Except as may be authorized under federal law, no protestor may file a petition for judicial review with a court of competent jurisdiction (that court being in Harrison County, Mississippi) until a final written decision has been issued by the Board.

Time Limits: If a protest is not filed within the time limit set forth herein, it will be considered waived.

If a request for review by the Board is not filed within the specified time limit, it will be considered waived and the decision of the Superintendent shall be final and conclusive.

Amendment of Rules, Etc.: The Board may, from time to time, amend these rules or promulgate new rules. If any one or more of these rules is found to be invalid by a court of competent jurisdiction, such finding shall not affect the validity of any other of these rules.

CALENDAR

Bid Publication #1

June 22, 2025

Bid Publication #2 June 29, 2025

Sealed Bids Due (10 AM)

July 8, 2025

Recommendation to the HCSD School Board July 14, 2025

Notification of Bid Award July 15, 2025

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APPENDIX A

Request for Proposal (RFP) # 26-01

Waste Collection and Disposal Services

Dumpster Locations and Pickup Frequency Harrison County Schools Container School Year Schedule Summer Schedule

ID Locations Qty. Size August - May June - July

1 Harrison County District 11072 Hwy. 49 Gulfport, MS 39503

2 8-Yard 30-Yard Roll-Off

3 - M/W/F 0-On Call

3 - M/W/F 0-On Call

2 Bel Aire Elementary 10531 Klein Road Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

4-M/W/TH/F

4-M/T/W/F

0-On Call 0-On Call

3 D'Iberville Elementary 4540 Brodie Road D'Iberville, MS 39540

2 8-Yard 8-Yard (Cafeteria)

5 - M/T/W/Th/F 3 - M/W/F

0-On Call 0-On Call

4 D'Iberville Middle 3320 Warrior Drive D'Iberville, MS 39540

3 8-Yard 8-Yard (Cafeteria) 6-Yard (Stadium)

4-M/W/TH/F

4-M/T/W/F 1 -F

0-On Call 0-On Call 1-F

5 Crossroads Elementary 10453 Klein Road Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

4-M/W/TH/F

4-M/T/W/F

0-On Call 0-On Call

6 Creekbend Elementary 16121 Hwy. 15 Biloxi, MS 39530

2 8-Yard 8-Yard (Cafeteria)

5 - M/T/W/Th/F 5 - M/T/W/Th/F

0-On Call 0-On Call

8 D'Iberville High 15625 Lamey Bridge Rd.

Biloxi, MS 39532

3 8-Yard 8-Yard (Cafeteria) 6-Yard (Baseball)

5 - M/T/W/TH/F

5 - M/T/W/TH/F

1 - W

1-W 0-On Call 0-On Call

12 Harrison Central Elem.

15451 Dedeaux Road Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

4-M/W/TH/F

4-M/T/W/F

0-On Call 0-On Call

16 Harrison Central High 15600 School Road Gulfport, MS 39503

7 8-Yard 8-Yard (Cafeteria) 8-Yard (Baseball) 8-Yard (Stadium) 8-Yard (Career/Tech) 4-Yard (Transportation) 30-Yard Roll-Off

5 - M/T/W/TH/F

5 - M/T/W/TH/F

1 - T 3 - M/W/F 1 - T 1 - W 0-On Call

1 - T 0-On Call 1 - T 0-On Call 1 - T 1 - T 0-On Call

20 Child Development Center 94 29th Street Gulfport, MS 39501

1 8-Yard 5 - M/T/W/T/F 0-On Call

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24 Lizana Elementary 15341 Lizana School Rd.

Gulfport, MS 39531

2 8-Yard 8-Yard (Cafeteria)

2 - W/F 2 - W/F

0-On Call 0-On Call

28 Lyman Elementary 14222 Old Highway 49 Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

2 -T/F 3 - M/W/F

0-On Call 0-On Call

33 North Gulfport K-8 4715 Illinois Ave.

Gulfport, MS 39501

3 8-Yard 8-Yard (Cafeteria #1) 8-Yard (Cafeteria #2)

5 - M/T/W/TH/F

5 - M/T/W/TH/F

5 - M/T/W/TH/F

1-W 0-On Call 0-On Call

38 North Woolmarket K-8 16237 Old Woolmarket Rd. Biloxi, MS 39532

2 8-Yard 8-Yard (Cafeteria)

3 - M/W/F 3 - T/W/F

0-On Call 0-On Call

40 Orange Grove Elementary 11391 Old Highway 49 Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

5 -M/T/W/TH/F

3 -M/W/F

1-W 0-On Call

44 Pineville Elementary 5192 Menge Ave.

Pass Christian, MS 39571

1 8-Yard 3-M/W/F 0-On Call

46 River Oaks Elementary 14111 Three Rivers Rd.

Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

3 - M/W/F 4 - T/W/Th/F

0-On Call 0-On Call

48 Saucier Elementary P.O. Box 460 24052 First Street Saucier, MS 39574

3 8-Yard 8-Yard 8-Yard (Cafeteria)

2 -T/F 2 -T/F 2 -T/F

0-On Call 0-On Call 0-On Call

50 Three Rivers Elementary 13500 Three Rivers Road Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

3 - M/W/F 4 - T/W/Th/F

0-On Call 0-On Call

51 West Wortham K-8 20199 West Wortham Road Gulfport, MS 39574

2 8-Yard 8-Yard (Cafeteria)

5 - M/T/W/TH/F

5 - M/T/W/TH/F

0-On Call 0-On Call

52 Woolmarket Elementary 12513 John Lee Road Biloxi, MS 39532

2 8-Yard 8-Yard (Cafeteria)

3 - M/W/F 2 - T/Th

0-On Call 0-On Call

54 West Harrison Middle 21411 Landon Rd.

Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

5 - M/T/W/Th/F 4 - T/W/Th/F

0-On Call 0-On Call

55 West Harrison High 10399 County Farm Rd.

Gulfport, MS 39503

2 8-Yard 8-Yard (Cafeteria)

5 - M/T/W/Th/F 4 - T/W/Th/F

0-On Call 0-On Call

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APPENDIX B

Request for Proposal (RFP) #26-01

Proposal for Unit Pricing

Frontload Dumpster (Price per container per month for garbage collection)

Size 1x per week 2x per week 3x per week 4x per week 5x per week Extra Pick-Up 4-Yard $ $ $ $ $ $ 6-Yard $ $ $ $ $ $ 8-Yard $ $ $ $ $ $ Slant Upcharge $ $ $ $ $ $ Lock Upcharge $ $ $ $ $ $

Roll-Off Temporary

Size Delivery Dump Pickup Monthly Rate (If Applicable) 20-Yard $ $ $ $ 30-Yard $ $ $ $ 40-Yard $ $ $ $

Company Name: _______________________________________________

Address: ____________________________________________________

Phone: ____________________________________________________

Email Address: _______________________________________________

Authorized Print Name: __________________________________________

Authorized Signature: __________________________________________

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APPENDIX C

Statement of Qualification Form

Company Name: ________________________________________________________________

Address: _______________________________________________________________________

City/State/Zip: __________________________________________________________________

Parent Corporation: ______________________________________________________________

Address: _______________________________________________________________________

City/State/Zip: __________________________________________________________________

MS Income Tax I.D. Number: ______________________ MS Use Tax Number: _____________________

Style of Business: __________________________________________________________ (Corporation, Limited Partnership, Limited Liability Co., Etc.)

If partnership, name of partners: ____________________________ ____________________________

If Corporation: Date of Incorporation: ______________________Domicile:

_________________________ Is corporation qualified to do business in Mississippi in accordance with State laws? _________ President: _______________________ Secretary: _______________________ Vice Pres: ____________________ Treasurer: ____________________

Name of persons authorized to bind the Corporation by his/her signature:

Name/Title: ____________________________________________________________________ Name/Title: ____________________________________________________________________ Name/Title: ____________________________________________________________________

How many years has this company/parent corporation been in the solid waste collection business?

Name other states in which company is qualified to do business:

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List Contracts (current or recently completed) held by your company which are similar to Solid waste disposal needs.

Term Type Description Annual Amount Location

What is the level of solid waste experience of key personnel to be involved as assigned to this contract?

Name Position Years/Experience Other

Should contractor’s collection equipment malfunction, what is the longest time waste will remain on site uncollected? ___________________________ ___________________________

What credits does the contractor propose to issue if waste is not collected on scheduled day of pick-up?

Specify: _____________ _______________________________________

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APPENDIX D

Signature Page

Provide information requested, affix signature, and return this page with your proposal:

NAME OF FIRM: ____________________ _____________

COMPLETE ADDRESS: __________________ __________________

TELEPHONE NUMBER: ________________________________________________

AREA CODE/NUMBER

FACSIMILE NUMBER: ________________ ________________________________

AREA CODE/NUMBER

E-MAIL ADDRESS: ______________ __ _______________________________

AUTHORIZED SIGNATURE: ______________ _____________________________

PRINTED NAME: ________________________ ________________________

TITLE: _____________________________________ ___________

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APPENDIX E

GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS FOR BIDS/PROPOSALS

1) Failure to examine any drawings, specifications, and instructions will be at bidder’s risk.

2) Samples of items when called for must be furnished free of expense and if not destroyed in testing, will, upon request, be returned at the bidder’s expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder’s name and manufacturer’s brand name and number.

3) Bids must be signed and sealed with bidder’s name and address on the outside of the envelope, and the time and date of the bid opening and the bid file number shown in the lower-left corner of the packages; envelopes, express mailing labels, boxes, etc.

4) In order for your bid to be considered, it must be received, and time stamped in our office by 2:00 P.M. of the bid opening date. It is the responsibility of the vendor to ensure their bid is received within the appointed time. If your bid package is not received in at the Harrison County School District Administrative Offices by 2:00 P.M. of the bid opening date, it will not be considered.

5) Bids or proposals shall not be modified, corrected, altered, or amended after the specified closing time and the opening of such bids, unless otherwise noted in the request for bids or proposals.

6) The Harrison County School District reserves the right to reject any and all bids, to waive any informality in bids, and unless otherwise specified by the bidders, to accept any items on the bid. If the bidder fails to state the time within which bids must be accepted, it is understood and agreed that the District shall have 60 days to accept. The District reserves the right to make an award to this bid on an all or none basis, or on a line by line basis, whichever serves the best interest of the District.

7) Contracts and purchases will be made or entered into with the lowest, responsible bidder meeting specifications.

8) An electronic purchase order or contract award mailed or otherwise furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall not be assignable by the vendor in whole or in part without the written consent of the District.

9) Bid files may be examined during normal working hours by bid participants. Nonparticipants will be prohibited from obtaining any information relative to the bid until the official award has been made.

10) If purchase orders or contracts are canceled because of the awarded vendor’s failure to perform or request for price increase, that vendor shall be removed from our bidders’ list for a period of 24 months.

11) No addendum will be issued within a period of two (2) working days prior to the time and date set for the bid opening.

Should it become necessary to issue an addendum within the two-day period prior to the bid opening, the bid date will be reset giving bidders ample time to answer the addendum.

12) Alternate bids, unless specifically requested or allowed, will not be considered.

13) Bid openings will be conducted open to the public. However, they will serve only to open the bids. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders. Proposal openings are not required to be open to the public; however, the resulting award is open for public inspection.

14) Prices quoted shall be firm for the term of the contract or for the stated time of acceptance.

15) The bidder understands that Harrison County School District is an equal opportunity employer and, therefore, maintains a policy which prohibits unlawful discrimination based on race, color, sex, age, national origin, physical handicap, 19 | P a g e disability, or any other such discrimination; and the bidder, by signing this bid, agrees during the term of agreement that the bidder will strictly adhere to this policy in its employment practices and provision of products or services.

16) Bidders must upon request of Harrison County School District furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The District reserves the right to make the final determination as to the bidder’s ability.

17) Questions or problems arising from bid procedures should be directed to the Buyer listed on the solicitation at:

11072 Hwy. 49

Phone: (228) 539-6500

18) All items must equal or exceed the specifications listed. The absence of detail specifications or the omission of detail description shall be recognized as meaning that only the best commercial practices are to prevail, and that only first quality materials and workmanship are to be used.

19) It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation to Bid packet and to notify the District if the Specifications, Instructions, General, or Special Conditions are formulated in a manner which would unnecessarily restrict competition.

20) It shall be incumbent upon the bidders to understand the specifications. Any requests for clarifications shall be in writing and shall be submitted to the Harrison County School District Administrative Office at least five (5) days prior to the time and date set for the bid opening, unless otherwise noted in the bid or proposal specifications.

21) The minimum specifications are used to set a standard and in no case are used with the intention to discriminate against any manufacturer. Bidders should note the name and the manufacturer and model number of the product they propose to furnish and submit descriptive literature.

22) Trade names, brand names, and/or manufacturer’s information used in these specifications are for the purpose of establishing quality, unless otherwise noted. Bids on products of other qualified manufacturers are acceptable, provided they are demonstrated as equal to those specified in construction, design and suitability. Each bidder shall submit with his bid a complete brochure with pictures on each item and shall point out specifically any deviations from the specified items. Failure to do so may disqualify any bid. Please bid as specified or an approved equal.

23) A copy of the manufacturer’s standard guarantee/warranty shall accompany and become a part of this bid.

24) There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S.

Government. Bidders may bid lower than U.S. Government contract price without any liability as Harrison County School District is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the U.S.

Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to the District must automatically be given to the U.S. Government.

25) All invoices, unless noted otherwise, are to be billed to:

Accounts Payable 11072 Hwy. 49

Phone: (228) 539-6500

26) All equipment bid shall be of current production and of the latest design and construction.

27) Where all, or part(s), of the bid is requested on a unit price basis, both the unit prices and the extension of the unit prices constitute a basis of determining the lowest responsible and responsive bidder. In cases of error in the extension of price, the unit price will govern.

28) Should Harrison County School District close due to inclement weather conditions, or any other unforeseen events on the bid opening date, sealed bids will open the following business day at the same time and location.