Responses_to_Questions.docx

Kigali, March 27, 2015

PRECONFERENCE ON SOLICITATION OF PARKING, SHIPPING AND CUSTOMS CLEARANCE

QUESTIONS

Question 1:

Do we quote using the estimated quantity of pounds or if they can also quote per one pound?

Answer:

The “Rate per Unit” is per the stated “Unit of Measure” (for example pound, each, container, vehicle, etc) in the pricing tables. The “Total Est. Amount” is the multiplied amount of the “Unit of Measure” times the “Rate per Unit.”

Question 2:

Can we quote the insurance which is compulsory in shipping as special because the insurance differ depending on the shipment?

Answer 2:

The “Rate per Unit” shall be all inclusive for the “Services Description” stated in the pricing tables.

Question 3:

What is the meaning of “transportation between” as written on page 4, point (d)?

Answer:

This means the transportation of the freight between the two locations identified, for example line item (d)(1) is from the Embassy to the local airport (export). The price is for one way transport.

Question 4:

Is it required to submit the form SF33 with the offer?

Answer:

Yes Question 5:

Changing regulations in East Africa customs will affect the contract?

Answer:

The contract is binding on both parties based on the terms and conditions state in the solictiation.

Question 6:

Once a contract is awarded, DoD shipments will be considered as part of contract?

Answer:

Yes, there will be only one contract with Embassy. The Embassy will provide assistance on getting tax exemption. The resulting contract does not apply to the US Governments ITGBL shipments which are handled via Washington DC.

Question 7:

Is a guaranteed shipment for the forthcoming contract (example: what would happen if the Embassy is closed following a war?)

Answer:

Per B.2 of the contract, the US Government guarantees a minimum order of 10 shipments per contract term.

Question 8:

A question to know the meaning on the terms vehicle with boxing and vehicle without boxing:

Answer:

Vehicle with boxing refer to the shipment in a container while vehicle without boxing stands for vehicle used for shipments without container.

Meeting ended at 10:00 a.m.

Attendees were:

1- FedEx Express 2- Worldwide Movers 3- Diamonds 4- PanAfrican Logistics

5- AGS

6- Bolloré 7- Skynet Worldwide Express