SWO - BOILER FIRE ISLAND.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

BOILER AND PRESSURE VESSEL SERVICES

1/10/2025

TABLE OF CONTENTS

PART 1 GENERAL INFORMATION

PART 2 DEFINITIONS & ACRONYMS

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4 CONTRACTOR FURNISHED FACILITIES, MATERIALS and EQUIPMENT

PART 5 SPECIFIC TASKS

PART 6 APPLICABLE PUBLICATIONS

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

PERFORMANCE WORK STATEMENT (PWS)

FOR

BOILER AND PRESSURE VESSEL

SERVICES

7.0 Attachment/Technical Exhibit Listing 21

PART 1

GENERAL INFORMATION

1.0 General

This is a non-personnel services contract to provide boiler and pressure vessel inspection, certification, and maintenance services. Restore boiler efficiency and functionality. Identify and prevent potential safety hazards. Ensure compliance is within applicable regulatory stand. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background

This contract encompasses inspection, certification, and maintenance services for boiler and pressure vessels at United States Coast Guard (USCG) Station Fire Island & Station Eaton’s Neck All U.S. Coast Guard locations are listed in Paragraph 1.4 below.

1.2 Scope

The Contractor shall provide all personnel, management, materials, supplies, equipment, tools, and any other items or services (except utilities and limited facilities as defined in Section 3.2 and 3.3) necessary to perform inspection and certification for boiler and pressure vessels at each of the Coast Guard locations specified below.

1.3 Performance Requirements Summary

This contract does not include a performance requirements summary. The performance and evaluation of the contractor is based upon the inspection and acceptance criteria in Section 5.8, adherence to the approved Project Plan for timeliness of completed PM at the appropriate frequency, and on scheduled deliverables, which will play an integral role in the administration of the contract. The evaluation and performance will be conducted by the Contracting Officer’s Representative (COR). The contractor shall work with the COR and contracting officer to ensure that performance expectations are met.

1.4 Period of Performance

The contract period of performance shall be for one (1) Base Year Choose an item. The Period of Performance reads as follows:

Base Year 2025 Choose an item.

Choose an item.

Choose an item.

Choose an item.

1.5 Places of Performance

Places of performance consist of:

· Station Fire Island, NY , 1 Coast Guard Station, Babylon, NY 11702

· Station Eaton’s Neck, NY , 12 Lighthouse Road, Northport New York

The Quality Control (QC) program is the driver for product quality. The Contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step in ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the Contractor to success. Once the QC program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

1.6.1.1 Quality Assurance Surveillance Plan (QASP)

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1.6.1.2 Contractor Quality Control Plan (QCP)

The Contractor shall develop and maintain a QCP delineating the Contractor’s QC program/inspection system to monitor and control their performance of services so that they meet the contract requirements. The Contractor shall provide a draft QC Plan (QCP) at the Post Award Conference for Government review and comment. The Contractor shall provide a final QCP to the COR no later than 10 business days after the Post Award Conference. (D007) (D008)

1.6.1.3 Quality Control Program/Inspection System

The QC system shall encompass all functions of the contract. It shall specify areas to be inspected, on both a scheduled or unscheduled basis, and list the title(s) of the individual(s) conducting the inspection. The Contractor shall develop and implement QC procedures addressing the areas identified in the PWS and shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QC program/inspection system shall be designed to keep the Contractor’s management and the USCG informed of all issues affecting quality, to include timely and effective corrective actions. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency, and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken, as appropriate. The Contractor shall ensure that QC includes timely and effective corrective action for all deficiencies identified by the Government.

The QC Program/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System

1. Objectives in using Quality Control.

b. Boiler and Pressure Vessel service Quality Control Process for the Various Tasks Identified Herein

1. Checklists used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing.

2. Inspection procedures (to include checklists used by the Contractor covering all service requirements of the contract).

3. Means of identifying and resolving problems.

4. Any other methods used to monitor quality control

c. Specific Quality Control Functions.

1. Plan that identifies all maintenance assignments for each piece of equipment.

2. An annual schedule for all periodic maintenance by dates and areas for each piece of equipment.

3. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies.

4. A file of all inspections conducted by the contractor and the corrective action taken.

5. Ordering, receipt, storage & retrieval of products, supplies and equipment.

6. Labor Practices (hiring, retention & rewards, and substitutions).

7. Waste Management (including recycling).

8. Security & Safety Compliance with OSHA.

9. Compliance with EPA

d. Contingencies:

1. Emergency Situations

a) Procedures to be used

1.6.2 Hours of Operation

The contractor is responsible for conducting business, between the hours of 0700 and 1630, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, similar Government directed facility closings, or other days specifically communicated to the Contractor by the COR or the Contracting Officer. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. Any exceptions to normal work hours can be found in the TE for each location.

1.6.3 Federal Holidays

The contractor is not required to perform work on observed Federal holidays and/or any other day designated by the President’s Proclamation or Executive Order, unless prior approval is received from the Contracting Officer. Recognized holidays are:

When a holiday falls on Saturday or Sunday the observed holiday is the previous Friday or Monday respectively. (5 U.S.C 6103 (b) and Executive Order 11582 3(a))

1.6.4 Closures and Delays

Closures or delays may be planned or unplanned. During a closure, the USCG is closed for business and Contractors are not allowed to be onsite, without prior authorization from the Contracting Officer or the COR. Planned closures will be determined in advance by the USCG Command and could include the day after Thanksgiving and other days immediately preceding or following other holidays. The Contractor will be notified as soon as possible of any unplanned closures; however, during times of inclement weather, Contractors will be advised to monitor the inclement weather number for information on closures.

During a delay, Contractor employees shall follow the directions given on the weather line. Contractor employees SHALL NOT arrive before the times, unless prior authorization has been obtained from the Contracting Officer or the COR.

Any work not able to be completed during a closure or delay shall be performed over the ensuing days after the facility is re-opened. Any monthly, quarterly, or semi-annual items that were missed shall be completed as quickly as possible to stay on schedule.

1.6.5 Security Requirements

Security requirements for Contractor’s coming onboard a government installation is subject to change at any time during the contract period of performance. If requirements change, the Contractor will be notified of the steps that need to be taken to conform to these requirements. Contractor employees that are accessing secure office spaces are required to be escorted when performing work. A contractor Personnel List and the appropriate security forms are required to be sent to the Contracting Officer 10 calendar days prior to contract start date. (D001) (D002)

1.6.5.1 Trusted Associate Sponsorship System (TASS)

(a) "Contractor employee" means an employee of a firm, or an individual, under contract or subcontract to the Coast Guard to provide services who also requires one or more of the following:

· Physical access to multiple Coast Guard facilities or multiple federally controlled facilities on behalf of the Coast Guard on a recurring basis (a minimum of 2 times per week and/or 8 times per month) for a period of 6 months or more.

· Remote access, via logon, to Coast Guard network using Coast Guard-approved remote access procedures.

· Both physical access to Coast Guard facility and logical access, via logon, to Coast Guard networks on-site or remotely. Access to the Coast Guard network must require the use of a computer with Government-controlled configuration or use of Coast Guard-approved remote access procedure in accordance with the Defense Information Systems Agency (DISA) Security Technical Implementation Guide.

(b) Homeland Security Presidential Directive (HSPD)-12 mandates a federal standard for secure and reliable forms of identification for Federal employees and contractor employees. The Common Access Card (CAC) is a personal identification card for the Department of Defense/Uniformed Services and complies with HSPD-12. The Coast Guard has instituted the CAC as its HSPD-12 compliant personal identification card for contractor and subcontractor employees who are required to access a Coast Guard, Department of Defense (DOD), or other federally controlled computer information system and/or facility or need public key infrastructure (PKI) authentication to perform their contractual duties. The Trusted Associate Sponsorship System (TASS) is the automated application process for obtaining a CAC.

(c) Contractor and subcontractor employees working pursuant to this contract who are required to access a Coast Guard, DOD, or other federally controlled computer information system and/or facility or need PKI authentication to perform their contractual duties shall use TASS to obtain a CAC.

(d) The Contracting Officer Representative (COR) or Assisting Contracting Officer Representative (ACOR) is the TASS Trusted Agent (TA) and initiates contractor accounts in the TASS, approving, returning, or rejecting CAC applications (as applicable); re-verifying assigned contractors every six months; revoking contractor and employee eligibility for a CAC.

(e) The TA ensures that contractor personnel satisfy the security requirements for CAC issuance prior to creating the CAC application in TASS. Current investigative requirements shall be verified according to Commandant Instruction COMDTINST 5500.18, Coast Guard Trusted Associate Sponsorship System. The initial CAC issuance requires a favorably adjudicated Tier 1 investigation (equivalent or higher) or a Tier 1 background investigation (BI) (equivalent or higher) package that has been successfully scheduled with the investigative service provider (ISP) and a FBI fingerprint check with favorable results. The TA and Sponsor or other appropriate Federal Government representative must coordinate with the unit BI Verifier (Command Security Officer /Trusted Agent Security Manager) or the U.S. Coast Guard Security (SECCEN) to confirm the appropriate investigation has been favorably adjudicated or scheduled at the ISP with favorable FBI fingerprint results. (D002)

(f) The COR or Contracting Officer provides such forms to, or requests such information from, contractor employees that may be necessary for obtaining a CAC via the TASS. The Contractor submits completed forms and information as directed by the COR or Contracting Officer. Contractors are responsible for the accuracy and completeness of the information submitted and for any liability resulting from the Government's reliance on inaccurate or incomplete information.

(g) Contractor employees who are declined via the TASS are ineligible to perform work under this contract.

(h) When an employee with a CAC is no longer performing work under this contract, the employee must return the CAC to the COR/TA or Contracting Officer on the same day the employee stops working.

(i) The contractor shall insert this clause in all subcontracts when a subcontractor's employee is required to access a Coast Guard, DOD, or other federally controlled computer information system and/or facility or need PKI authentication to perform contractual duties. (D002)

1.6.5.2 Protection of Information

Contractor access to information protected under the Privacy Act and/or proprietary information may occur under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive but Unclassified (For Official Use Only) Information. The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement (DHS Form 11000-6).

1.6.5.3 Personnel Electronic Devices (PEDs)

Contractor employees accessing secure areas shall deposit cellular phones, MP3 Players, tablet computers, laptops, thumb drives, hard drives and any other electronic or storage device outside of the secured entrance in the storage areas provided. The USCG is not liable for any lost or misplaced items owned by the Contractor or Contractor employees.

1.6.5.4 Employee Identification

Contractor employees shall wear distinctive uniform clothing for ready identification. The uniform shall have the Contractor’s name, in sufficient size to be read at approximately ten (10) feet, affixed thereon in a permanent manner. The Contractor shall ensure employees’ uniforms are clean and well maintained while performing work under this contract. (D003)

1.6.5.5 RAPIDGate® Enrollment

Not applicable at site locations.

1.6.6 Key Control

No Keys shall be issued to the contractor, all access to housing units will need to be coordinated and under the supervision of housing maintenance personnel. (D004)

1.6.7 Phase-In/Phase-out Period

30 prior to the completion of this contract (to include option periods); an observation period may occur, at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent Contractor. This will allow for the orderly turnover of facilities, equipment, and records and will help to ensure the continuity of service. The incumbent Contractor shall not defer any requirements for the purpose of avoiding responsibility or transferring such responsibility to the succeeding Contractor. The incumbent contractor shall fully cooperate with the succeeding Contractor and the Government. (E008)

(a) The incumbent Contractor’s phase-out procedures shall not disrupt or adversely affect the day-to-day Government operations. The Contractor shall also provide the following information:

· Not less than 10 business days before the completion of the contract period of performance, the Contractor shall furnish the Contracting Officer with a certified list of the names of all service employees employed within the last month of contract performance. (D012)

(b) All automated data files in the possession of the contractor are the property of the Government and shall be turned over to the Contracting Officer or the COR at the completion or termination of the contract. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible by the Government.

1.6.8 Conflicts of Interest

The Contractor shall not employ any person who is an employee of the U.S. Government if the employment would appear to cause a conflict of interest. The Contractor shall not employ on a full or part time basis an employee of the USCG, uniformed or civilian, without the express written consent of the Contracting Officer.

1.6.9 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held at the Government’s facility, located at Enter your Site’s address, Enter your meeting location, Building, Floor, etc , or via teleconference. (E001) (D009)

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) List of work to be performed; (b) Project schedule; (c) Description of intended results; (d) Role of key personnel, if applicable and (e) Contractor QCP. The Contractor shall provide a final Project Plan to the COR not later than 15 business days after the Post Award Conference. (D006)

1.6.10 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

PART 2

DEFINITIONS & ACRONYMS

· Acceptable Quality Level (AQL): The maximum number of defects that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the Government will reject a specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory way. It means that the Government recognizes that defective performance sometimes happens unintentionally.

· Annually: Services performed once during each twelve (12) month period of the contract, as scheduled.

· Bi-weekly: Services performed twice each calendar week of the contract.

· Building Managers: Points of contact in each building who are familiar with response capabilities and procedures.

· Contracting Officer (KO): A person duly appointed with the authority to negotiate and enter into and administer contracts on behalf of the Federal Government.

· Contracting Officer’s Representative (COR): The person(s) whom the Contracting Officer designates in writing by name and/or position title to conduct day-to-day liaison between the Contractor and the Contracting Officer on technical matters pertinent to this contract.

· Contract Specialist (KS): A Government official responsible for the development, implementation, and administration of this contract. This person is the primary point of contact for the Contracting Officer.

· Contractor: The term Contractor as used herein refers to both the prime Contractor and any Subcontractors. The Contractor will be responsible for ensuring that the Subcontractors comply with the provisions of this contract.

· Daily: Services performed once each day, Mondays through Fridays, during the period of the contract.

· Engineer of the Watch: Refers to a military member acting under the CO on an assigned day

· Engineering Petty Officer (EPO): Serve as the principal advisor to the Base Commanding Officer (CO) on all matters relating to Facilities Engineering services at smaller locations where Facility Engineers are not assigned.

· Equipment: Personal property of a capital nature (including tools, machinery, furniture, vehicles, and accessory and auxiliary items) for use in performing services, or for any administrative purpose.

· Facilities Engineer (FE): Serve as the principal advisor to the Base Commanding Officer on all matters relating to Facilities Engineering services at larger locations.

· Frequency of Services: The interval at which services are performed (examples: Daily, Biweekly, Tri-weekly, Weekly, Monthly, Quarterly, Semi-annually/Seasonal, or Annually).

· Government Business Hours: Although each unit may have slightly different hours, the core Government Business Hours will be Monday through Friday, between 0700 to 1600, except Federal holidays. Also, may be referred to as duty hours, normal business hours, normal duty hours, duty, regular business hours, or regular duty hours.

· Manufacturer’s Recommendations: Technical information and user instructions provided by the manufacturer for the operation, use, and maintenance of their equipment.

· Monthly: Services performed once during each month, as scheduled.

· Notice of Deficiency: A formal, written documentation of Contractor nonconformance of work, also known as a Contractor Discrepancy Report (CDR).

· Officer of the Day (OOD): Refers to a military member acting under the CO on an assigned day.

· Periodic Surveillance: Physical observation and/or inspection of contract performance done on a frequency relating to contract performance and scheduling.

· Quality Assurance (QA): Those actions taken by the Government to assure services received meet the requirements of the contract.

· Quality Control (QC): Those actions taken by a Contractor to assure that services rendered meet the requirements of the contract.

· Quality Control Plan (QCP): Those actions taken by the Contractor to ensure QC program/inspection system to monitor and control their performance of services so that they meet the contract requirements of the contract.

· Quarterly: Services performed four (4) times during each twelve (12) month period of the contract, as scheduled.

· Semi-annual/Seasonal: Services performed twice during each twelve (12) month period of the contract, as scheduled. In some cases, these services may be seasonal in nature (for example, conducting services such that air conditioning equipment is ready for reliable operation during the cooling season and all heating appliances are ready for reliable operation during the heating season).

· Site Supervisor: The Contractor’s representative, and point of contact with Government representatives, who is responsible for management and coordination of the contract and may or may not be on-site.

· Weekly: Services performed once during each week, as scheduled.

2.1 Acronyms Add/Update acronyms that were added to the PWS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Government will not furnish any resources to the Contractor in support of this contract.

3.2 Facilities

The Government will not furnish any property/storage space/areas, computers, telephones, and other items necessary to the Contractor in support of this contract

3.3 Utilities

All utility services required in the performance of this contract, including normal amounts of electricity, water, and heat/air conditioning for spaces where equipment servicing is located by the Government for use by the Contractor. Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building.

3.3 Equipment

The Government will not furnish any equipment to the Contractor in support of this contract.

3.3 Materials

The Government will not furnish any materials or supplies to the Contractor in support of this contract.

3.4. Damages to Government Resources

The Contractor shall submit to the Contracting Officer or his/her designated representative, a full report of damage to Government property and/or equipment caused by Contractor employees. Dates, times, persons involved, description of damage, and estimated cost of damage shall be indicated in each typed report. All damage reports shall be submitted to the Contracting Officer or his/her designated representative within twenty-four (24) hours of their occurrence. (E005)

3.4.1 Reimbursement for Damages

Reimbursement shall be made to the Government for damage that results from Contractor negligence and shall be equivalent to what the Government would pay to replace or repair the item at the time of damage. The method of reimbursement will be mutually agreed upon by the parties. Typical methods of repayment include reduction of cost from an invoice, a check provided by the Contractor to the USCG, or the repair or replacement of the item by the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Part 3 of this PWS.

4.2 Materials

The contractor will provide any materials , tools, and equipment that is required to complete work as described in the PWS. (D005)

4.3 Equipment and Vehicles

The contractor shall provide the equipment necessary to perform the work as described in the PWS.

4.4 Qualified Personnel

All services provided under this contract shall be supervised by Contractor employees fully qualified in the relevant profession, trade or field by certifications/licenses, training, and experience. The Contractor shall hold any nationally recognized licenses/certifications required by law. The Contractor shall be responsible for the employment, training, guidance, and supervision of qualified personnel to facilitate the contract. The Contractor shall maintain records for all personnel hired under this contract. These records shall be made available to the Contracting Officer or designee upon request.

4.5 Key Personnel

Subject to the Key Personnel and/or Facilities clause (HSAR 3052.215-70), the Contractor has the right to remove or replace personnel assigned to perform services under this contract and to substitute other qualified personnel in lieu thereof. Before removing or replacing any key personnel, the Contractor shall notify the Contracting Officer in writing a minimum of fifteen (15) calendar days prior to the effective date before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace key personnel until the Contracting Officer approves the change. However, in the event that a Contractor employee voluntarily leaves the company or the Contractor has to immediately remove an employee for any reason, the Contractor shall provide notice to the USCG as soon as the vacancy is known.

4.5.1 List of Key Personnel

The USCG has determined that Key Personnel shall consist of the following position at a minimum:

· Supervisor/Project Manager

· Add additional personnel as required

4.6 Supervisor/Project Manager

The Contractor shall provide a Supervisor/Project Manager who shall be responsible for all Contractor work performed under this PWS. The Supervisor/Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Supervisor/Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Supervisor/Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Supervisor/Project Manager, only one alternate shall have full authority to act on behalf of the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

4.6.1 Availability

The Supervisor/Project Manager shall be available to the COR via telephone between the hours of 0800 and 1500 Eastern Standard Time (EST), Monday through Friday. For non-emergent issues, the Supervisor/Project Manager shall respond to a request for discussion or resolution of discrepancies within 4 hours of notification during the business day, and within 2 hours of the start of the following business day, if the request is received after normal business hours. For emergent issues, the Supervisor is required to respond to all requests for discussion within 2 hour regardless of the time or day of the week.

4.7 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure employees always present a professional appearance and that their conduct shall not reflect discredit on the U.S. or the Department of Homeland Security (DHS).

4.8 Removing Contractor Employees for Misconduct/Security Reasons The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

The Government also has the right to request removal or replacement of Contractor personnel for any other reason not stated herein. The Contracting Officer will send a written notice to the Contractor a minimum of 30 calendar days prior to the effective date, unless the removal is for violation of a policy or regulation that makes immediate removal necessary. (E007)

4.9 Proposal of Contractor Employees Previously Removed

The Contractor shall request approval from the Contracting Officer, in writing prior to proposing an employee for on-site performance under this contract, any potential Contractor employee that has previously been removed from any Government contract at the direction or request of the Contracting agency. The request shall include an explanation for the previous removal(s), Contractor's plan to mitigate risk of future removal if approved, unique experience/qualifications of proposed employee, and demonstration of benefit to the Government of granting approval.

PART 5

SPECIFIC TASKS

5.0 General Specifications

The Contractor shall provide boiler and pressure vessel services in accordance with the requirements listed in this Performance Work Statement (PWS) and associated Technical Exhibits (TEs). The TEs contain equipment information and United States Coast Guard (USCG) System Automation Management (SAM) job plans for guidance.

The service and maintenance shall be conducted in accordance with the manufacturer's instructions and meet all necessary requirements outlined in the Coast Guard's Boilers and Unfired Pressure Vessel Inspections Policy Guidance and Technical Overview (PGTO).

5.1 Technical Exhibits (TE)

PM Job Plans, equipment, and locations numbers are used by the Facility Engineers to track and maintain records of PM. The building list tables be included in progress reports for PM that was performed so the Facility Engineer can update Coast Guard Records Databases.

5.1.1 Repairs Found During Routine Preventive Maintenance

There may be times when the Contractor finds repairs while performing routine preventive maintenance. REPAIRS ARE NOT INCLUDED IN THIS CONTRACT. Repairs shall be procured separately. When the Contractor finds a repair requirement while completing preventive maintenance, the Contractor shall submit a report identifying all required repairs to the Contracting Officer’s Representative (COR) within 7 calendar days following completion of the scheduled PM. If scheduled PM cannot be performed due to required repairs, the contractor shall contact the COR the same or next business day for further direction. The Contractor’s report shall include a description of the problem or issue, and recommendations/considerations for the repairs. (E004)

5.1.2 Emergencies Found During Preventive Maintenance

Contractor shall promptly (within 15 minutes) report emergencies either verbally or in writing to the Officer of the Day (OOD)/Engineer of the Watch or Housing maintenance staff on site of the specific location. Emergencies are defined as health, safety, environmental, or property risk and include but are not limited to any fires, flooding, noxious fumes, injuries, or hazardous conditions observed, to be followed with a written report to the COR. The contractor shall be responsible for mitigating any health or safety issues that pose a risk of injury or death to personnel, electrically and/or mechanically isolate the system to make the system safe, and diagnosing the system fault with enough detail to determine the repairs required

5.2 Scheduled Preventive Maintenance Services (PMS)

The contractor shall schedule PM IAW manufactures instructions and the TE’s. The contractor shall conduct the PM servicing IAW with the Contractor Project Plan that was approved after the Post Award Conference, Section 1.6.9. Proposed changes to the Project Plan shall be submitted to, and approved by, the COR at least (2) business days prior to the start of the period in question. (E002)

5.3 Proprietary Automated Control Systems

Some servicing instructions require services on proprietary automated control systems. Maintenance on these control systems shall include accessing the program and verifying parameters; operating a percentage of the valves and actuators in the system; verifying that a random percentage of the sensors are within calibration; and general operation of the control system. The Contractor shall service these proprietary systems as required by the manufacturer.

5.4 Cybersecurity

If a computer or other type of mobile computing device such as a tablet must be connected to serviced equipment perform troubleshooting or maintenance, the contractor will:

· Notify the COR before and after any computing device connection work is done.

· Be responsible for ensuring the computing device being connected to any equipment component has current antivirus software and file integrity checking software enabled and is scanned to ensure it has the latest antivirus software definitions, security updates, and patches applied to ensure it is free of any virus or malware which could negatively impact the Coast Guard systems.

· Ensure the equipment component(s) being connected to remains part of a stand-alone system and is not connected to the Coast Guard network.

· Perform maintenance and support which require a computing device connection to an equipment component on-site only (not remotely) to the greatest extent possible.

· Disable any cameras or microphones, preferably at the hardware or physical level.

· Be responsible for all costs associated to repair any equipment component(s) infected by a virus or malware introduced to the component by the contractor's computing device.

5.5 Health and Safety

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational Safety Health Administration (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 Code of Federal Regulations (CFR) 1910 and any USCG Instructions as applicable, and the protection of their employees. Note: USCG Instructions are annotated because many of the USCG standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements.

The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The USCG will NOT provide contractors with respiratory protection, safety shoes, prescription eyewear, or any other personal protective equipment. In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

5.5.1 Mishap/Incident

If requested by the COR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Contracting Officer.

5.5.2 Mishap/Incident Notification

The Contractor shall report to the Officer of the Day (OOD)/Engineer of the Watch, Contracting Officer, COR and his/her designated representative any exposure data and all incidents or accidents resulting in death, trauma, illness, or occupational disease. Dates, times, persons involved, exposure data, and description of accident shall be indicated in each typed report. All accidents shall be reported to the Contracting Officer or his/her designated representative within twenty-four (24) hours of their occurrence.

Note: It is the sole responsibility of the Contractor to report recordable injuries of its employees to OSHA. (E006)

5.5.3 Mishap/Incident Reporting

A written report of the mishap/incident shall be sent within 3 calendar days to the Contracting Officer and the COR. For information not available at the time of initial written report, the Contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless an extension is granted by the Contracting Officer. Mishap notifications shall contain, a minimum, the following information: (D011)

· Contract Number, name and title of person(s) reporting.

· Date, time and exact location of accident/incident.

· Brief narrative of accident/incident (events leading to accident/incident).

· Cause of accident/incident, if known.

· Estimated cost of accident/incident (material and labor to repair/replace).

· Nomenclature of equipment and personnel involved in accident/incident.

· Corrective actions (taken or proposed).

· Other pertinent information.

5.5.4 Safety Stop-Work Order

The Contractor shall cease all work if the Contracting Officer issues a Stop-Work Order for failure to comply with safety requirements. Work shall continue when compliance with safety requirements has been achieved and the Contracting Officer has issued a Notice to Proceed. The Government will not allow time extensions or payments for excess costs to the Contractor caused by Stop-Work Orders issued as a result safety hazard.

Contractor’s Safety Point of Contact (to be filled out by Contractor) send to Contracting Officer:

Name: ________________________________________ Phone Number: _________________________________ E-mail Address: _________________________________

5.5.5 Environmental Spills Reporting

If the Contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the base fire department or the local emergency response number. The incident shall also be reported to the COR and Contracting Officer. If the amount released meets or exceeds the reportable quantity as listed in 40 CFR 302, the Contractor or its agent shall immediately notify the National Response Center (1-800-424-8802). The liability for the spill or release of such substance’s rests solely with the Contractor and its agent. A hazardous material control program shall be in effect to inform employees of potential hazards if, and when, chemicals are used. The Contractor shall maintain Safety Data Sheets (SDS) IAW OSHA 29 CFR 1910.1200 and ensure the information is provided to the employees for review of safety and health information.

5.5.6 Material Storage and Use

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling, to include both hazardous and non-hazardous materials. All hazardous material shall be stored in an approved location. If any federal, state or local law or regulation directly contradicts the manufacture’s guidelines or professional recommendations, the Federal, State or Local law or regulation will take precedence.

5.6 Progress Meetings

· N/A

5.7 Progress Reports

The Contractor shall provide a detailed report summarizing all maintenance activities in accordance with the manufacturer's instructions and the Coast Guard's Boilers and Unfired Pressure Vessel Inspections Policy Guidance and Technical Overview (PGTO). This report shall include information on parts replaced, adjustments made, and test results. Additionally, the Contractor shall include recommendations for any additional repairs or future maintenance needs based on the findings.

5.8 Inspection and Acceptance

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contract Specialist/Contracting Officer and the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in this PWS. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have 10 ten (10) business days to review deliverables and make comments. The Contractor shall have 5 business days to make corrections and redeliver.

All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved QCP. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

PART 6

APPLICABLE PUBLICATIONS

The Contractor shall comply with all applicable Federal, State, local, and municipal laws, regulations and requirements; all industry standards/references; all Government and USCG Regulations, attachments, appendixes, and Technical Exhibits (TE) to this PWS; and all applicable instructions and directives identified herein pertaining to the services required and to the conduct and qualifications of personnel in performance of this contract. The most recently published publication will be used as a reference.

6.2 Government Documents

The Government will provide all chapters of Government publications listed, or otherwise applicable to this contract, upon request of the Contractor. Supplements or amendments to listed Government publications may be issued during the life of the contract. The Government will also provide the forms listed which are needed for daily operations. Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Update/Add/Remove table elements for applicable government documents

Unified Facilities Criteria (UFC) 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels

6.3 Industry Standards

In addition to the Government documents listed above, the contractor must comply with the most current edition of the industry standards/codes listed in the table below.

Update/Add/Remove table elements for applicable Industry Standards ASTM E1557.1245921-1, Standard Classification for Building Elements and Related Sitework—UNIFORMAT II

ANSI/NB-23, National Board Inspection Code Part 1, 2, 3

ASME Boiler and Pressure Vessel Code

NFPA 85, Boiler and Combustion Systems Hazards Code