SWC427_Evaluation_Model.xlsx

XLSX spreadsheet 66 KB Posted

Attached to
SWC427 Institutional Apparel & Hygiene Supplies
Solicitation number
Event 32110-13495
Issued by
Davidson County, Tennessee

About this file

This is an evaluation model spreadsheet for Statewide Contract (SWC) 427 Institutional Apparel & Hygiene Supplies for the State of Tennessee Department of General Services, Central Procurement Office. The contract covers multiple categories including footwear, clothing, accessories, scrub pants, and hygiene kits, with specific requirements for institutional apparel items such as shoes, clothing, undergarments, and hygiene supplies for use in correctional facilities, juvenile detention facilities, mental health hospitals, schools, and group homes. The spreadsheet details extensive product specifications and projected annual quantities for items ranging from athletic shoes (624 pairs) to men's t-shirts (31,976 units) to hygiene kits (46,595 kits).

The pricing model allows for up to two separate contract awards per category to the lowest responsive and responsible respondents. Vendors must bid on all core line items within a category to be considered responsive and must provide catalog discounts for non-core items. Pricing must include all delivery (15-day requirement), shipping, service, restocking and administrative costs. Catalogs must be submitted with bids and can be updated every 90 days, with updates required 30 days in advance. The evaluation will be based on ability to perform, conformity to specifications, and compliance with bid factors.

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1-Instructions Statewide Contract (SWC) 427 Institutional Apparel & Hygiene Supplies Event ID: 32110-13495 State of Tennessee Department of General Services, Central Procurement Office

1.Instructions
General Specifications:
Catalogs must be submitted in order to be awarded a contract but discounts will not be evaluated as part of the award. Catalog offering must include all items available from vendor, which falls within the Institutional Apparel & Hygiene Supplies category a bid was submitted.
Updated catalogs may be submitted every ninety (90) days, and must show the list price along with the net price. Please provide documents at least thirty (30) days in advance.
The submitted catalog(s) can be either an online catalog, an attached catalog (e.g. in either PDF or MS Excel format), or catalog link containing subcategories.
In order for your Evaluation Model to be valid, Respondents must provide pricing for every line item per Category within the Evaluation Model (Tab 2). Individual items bid will be used for evaluation purposes only.
Pricing must include all delivery (fifteen days), shipping, service, restocking and administrative costs associated with the product.
Overview of Workbook
You will note there are three (3) tabs on this document. Responses are requested for the Core Items (Tab 2) and Non-Core Catalog Items (Tab 3).
Tab 1 is the Instruction Sheet. Please read all instructions carefully and fill in company information below (Section 3).
Tab 2 is the Core Items Pricing Sheet for Statewide Contract (SWC) 427 - Institutional Apparel & Hygiene Supplies. Please fill in your responses for each line item per category you are bidding.
Tab 3 is the (Non-Core) Catalog Discount Pricing Sheet. Please enter your proposed catalog discounts for the category(s) you are bidding.
General Instructions
Enter your responses in the GREEN SHADED CELLS throughout the workbook.
Attach your completed bid workbook and corresponding catalog information with your event response via the Supplier Portal (Edison) prior to the published event close date.
2.Evaluation
2.1. Multiple Awards:
The State may award up to two separate contracts per category to the lowest responsive and responsible Respondent(s) who meet all requirements and criteria as set forth in

this ITB.

The evaluation will be based on the Respondent(s) Evaluation Model

2.2. Award Criteria:
An award shall be made to the responsive and responsible Respondent(s) considering the following:
- Ability to Perform
- Conformity to Specifications
- Compliance with Bid Facors
3.Company Information
Please provide the following basic information about your company:
Company Name
Headquarters Address
Regional Address (if applicable)
Provide the following information regarding the main contact completing this bid:Primary contactAdditional Contact

(If any)

Contact Name
Contact Title
Office Telephone Number
Mobile Phone Number (Optional)
Email

2-Evaluation Model

State of Tennessee SWC 427 Institutional Apparel and Hygiene Supplies ITB - Evaluation Worksheet ONLY
A Respondent(s) to this ITB must bid all core line items per Category (Tab 2) and provide the catalog discount (Tab 3) within the Evaluation Model to be considered a responsive and responsible Respondent. The Respondent(s) with the lowest total in Column Y17, Y33, Y61, Y73, and Y76 will be awarded.
INSTRUCTIONS:
Follow the Instructions to provide your prices for the Evaluation Model only.
> Please provide the Manufacturer Name of Product in column K
> Please provide the Supplier Product Number for Product in column L
> Please provide the list of all available colors in column M
> Please provide Offer Price Per State UOM in column N
> Column P - T is used if UOM does not match the States provided UOM
> Please provide TN Discount % Offered in column V (Must be a whole percentage)
> Offer Price Per Pair in column P will automatically calculateColumn W - Y automatically populate
> Respondents have to bid all lines in a Category to be considered responsive.
IMPORTANT: Please submit your most recent catalog with list prices for all Products as a separate attachment (readable .pdf, xls, .xlsx files are acceptable)
Optional Fields Needed if UOM does NOT match State Provided UOM in Column H
CategoryItem DescriptionAcceptable SpecificationsSizesPreferred Color(s)Length Requirements (If Applicable)UNSPC CodesUOMProjected Annual Qty. of PRsAcceptable Brands / Model Numbers or EqualManufacturer/BrandSupplier Product NumberList all available colorsOffer Price Per State UOMAlternate UOM (if not provided in PR)Total Count of Items
per UOMAdjusted Annual Qty of UOM Provided
(Rounded Up to Whole Number)Price per Alternate UOMOffer Price Per Item (Calculated Field)TN % Discount OfferedState of TN Discounted Price Per UOM
(Calculated Field)State of TN Discounted Price Per Item
(Calculated Field)Total Annual List Price
CATEGORY 1 - FOOTWEAR
Category 1 Sub-Total$0.00
1Shoes, Athletic, Canvas, Basketball, Low-Top, Tie ClosureCanvas uppers, heavy duty, solid outsoles (no cavities), non-marking and non-skid rubber soles with toe-cap, cushioned support insoles. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes.Required Sizes: Men's 5-16 Women's 7-18Black & White53111600PR624Goaltex/Big M-LBBBS; Goldwater/M9904; Shoe Corp/#440 & #540; or equal.$ - 0Input PricingInput Pricing
1Shoes, Athletic, Canvas, Basketball, Hi-Top, Tie ClosureCanvas uppers, heavy duty, solid outsoles (no cavities), non-marking and non-skid rubber soles with toe-cap, cushioned support insoles. Unisex or men's & women's sizes, unisex cross marked. Availble in half sizes. Available in regular and wide width.Required Sizes: Men's 5-16 Women's 7-18Black & White53111600PR23Goaltex/Big M-HBBBS; Goldwater/M9961; Shoe Corp/#393 & #493; or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
1Shoe, Athletic, Leather, Low-Top, Court Shoe, Tie ClosureLeather upper stitched to non-marking and no slip outsole, solid outsoles (no cavities), lace up, no metal or plastic eyelets, stress-bearing seams double-stitched, cushioned arch and insole, anti-fungal & anti-bacterial treated. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes. Available in regular and wide width.Required Sizes: Men's 5-16 Women's 7-18Black & White Solid Only53111600PR325Shoe Corp/SL2700; Bob Barker/750 or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
1Shoe, Athletic, Leather, Low-Top, Court Shoe, Velcro ClosureLeather upper stitched to non-marking and no slip outsole, solid outsoles (no cavities), stress bearing seams double-stitched, cushioned arch and insole, anti-fungal & anti-bacterial treated. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes. Available in regular and wide width.Required Sizes: Men's 5-16 Women's 7-18Black & White Solid Only53111600PR4Shoe Corp/SV2800; Bob Barker/B730 or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 2
Category 2 Sub-Total$0.00
1Shoes, Leather Work Oxford, Plain ToeGoodyear welt or cement construction, leather upper, non-skid, oil resistant sole, cushion lining, insole, tongue and collar. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes. Available in regular and wide width.Required Sizes: Men's 5-16 Women's 7-18Black Required53111600PR1,566Goldwater/M3086K; Shoe Corp/46; or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
16" Leather Tactical Boot, Plain Toe, ReinforcedFull-grain leather and rugged nylon constructions. Anti-bacterial and moisture-wicking lining. Oil and slip-resistant, no-squeak outsole. Generous open cell foam cushioning. Polished leather toe. Cushioned insole. Industrial laces, reinforced eyelets. Semi-rigid heel and toe reinforcement. Non-metallic shank. Side zip functionality. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes.Required Sizes: Men's 5-16 Women's 7-18N/A53111500PR185.11 Tactical 12018 or 12019; or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
1Rubber BootsKnee high, one-piece, waterproof rubber boots, slip-on style, solid outsoles (no cavities), heavy-duty, anti-skid outsole. Removable, washable insole. Unisex or men's & women's sizes, unisex cross marked.Required Sizes: Men's 5-16 Women's 7-18Black Required Solid Only53111501PR22Bob Barker/KBP-(size) or equalEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 3
Category 3 Sub-Total$0.00
1Sandal, PVC, ShowerPVC, anti-bacterial treated, anti-fungal treated, skid resistant, non-marking outsole, open toe, slip-on.Required Sizes: Men's 5-16 Women's 7-18Tan46181608PR342Shoe Corp/888; Goldwater/SS101; or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
1Slippers, Terry ClothTerry cloths uppers, non skid sole, cushioned insole, closed toe & heel, washable. Unisex or men's & women's sizes, unisex cross marked.Required Sizes: Men's S-XXXL Women's S-XXLMen's: Black or Navy Women's: Light Blue or Pink46181608PR679Shoe Corp/4049M & L; Liberty/1157; or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
1Shoe, Deck, Canvas, Slip-OnCanvas upper stitched to cushioned insole, slip-on style, solid outsoles (no cavities), vulcanized rubber non-marking outsole, twin elastic gores. Unisex or men's & women's sizes, unisex cross marked. Available in half sizes.Required Sizes: Men's 5-16 Women's 7-18White, Navy, or Black Solid Only46181608PR3,144Shoe Corp/6199; Bob Barker/255 or equal.Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 2 - CLOTHING
Category 2 Sub-Total$0.00
2Nightshirts, Women'sMaterial: Polyester/Cotton Blend, Material must not be see through. 2-4 button/snap placketS-XXLAssorted Solids Excluding WhiteKnee length or longer Short Sleeves53102604EA4,660Jessica 3000; Murray 111LPEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Pajama's, Top & Bottom Set, Men'sMaterial: Cotton/Polyester Broadcloth, Material must not be see through. Top is full front opening with snaps or grippers, Piped Collar. Elastic waist with gripper and self-closing fly.S-5XLAssorteed Solids and/or Prints3/4 Length Sleeves or Long Sleeves53102602SET0Murray-112mp; Mike's-5000; UMI-42-1Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Pajama's, Top & Bottom Set, Women'sMaterial: Cotton/Polyester Broadcloth, Material must not be see through. Top is full front opening with snaps or grippers, Piped Collar. Full elastic waist and long pants.S-5XLAssorteed Solids and/or Prints, Excluding White3/4 Length Sleeves or Long Sleeves53102604SET0Murray-111lp; Jessica-4000; UMI-88-1Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 5
Category 5 Sub-Total$0.00
2Boxer Shorts, Men'sMaterial: Polyester/Cotton Blend or 100% Cotton. Material must not be see through. Double panel functional front fly, Elastic waistband and full cut leg openings.S-3XLWhite Only53102303DZ4,448Rocky-307; JNC-T185Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Briefs, Men'sMaterial: Polyester/Cotton Blend or 100% Preshrunk Cotton. Material must not be see through. Double panel functional front fly, Elastic waistband and full cut leg openings.S-3XLWhite Only53102303DZ3,312Rocky-103; JNC-T981Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Bra, Easy-Fit, No UnderwireMaterial: Nylon or Polyester and Lyrca Spandex or Equal. No underwire. Minimum 1/2 inch adjustable straps for all size C bras Minimum 3/4 inch adustable straps for sizes D and larger Minimum 2 hook back closureCup Sizes: A - DD Band Sizes: 32 - 36White53102304DZ1,625Bob Barker-ebany or glamorize-1905; OD Taragin-428Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Bra, Full Figure Support, No UnderwireMaterial: Nylon or Polyester and Lyrca Spandex or Equal. No underwire. Full figure support bra featuring full coverage cups, wide cushioned straps for comfort, and wire free inner bust band for support Minimum 1/2 inch foam padded adjustable straps for all size C bras Minimum 3/4 inch foam padded adjustable straps for all size D and larger bras Minimum 3 hook back closureCup Sizes: C - I Band Sizes: 34 - 56White53102304EA3,469Tamara lynn-23ff or Glamorise-1000; Bob Barker-Z1000GLEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Panties, Heavy-Weight, Women'sMaterial: 100% Cotton or Cotton/Polyester Blend, Matieral must not be see through Double fabric crotch, Elastic at waist and legs with double stitched seams5 - 14 or LargerWhite53102302DZ8,753Bob Barker-ELBLCTN-HW; Hanes-D40LWH; Charm-Tex- CL1Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Panties, Women'sMaterial: 100% Cotton, Material must not be see through Double fabric crotch, Elastic at waist and legs with double stitched seams 12 per pack (DZ)Sizes: 5 - 14White53102302DZ2,586Goldwater-ap2021; Bob Barker-ELBLCTNEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 6
Category 6 Sub-Total$0.00
2Sweatshirt, Crewneck, UnisexMaterial: Cotton/Polyester Blend Set in sleeves featuring ribbed or cover seamed neckline, waist and cuffsS-7XLMinimum Colors Required: Grey53102902EA18,965Jerzees/562m, Port & Company/PC90Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Sweatpants, Draw Cord, UnisexMaterial: Cotton/Polyester Blend Elastic waist with inside draw cord, elastic cuffs, full cut legsS-6XLMinimum Colors Required: Grey53102902EA1,919Jerzees/973m; Port & Company/PC90P; UMI-750-0DEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Sweatpants, No Draw Cord, UnisexMaterial: Cotton/Polyester Blend Elastic waist, no drawstring/cord, elastic cuffs, full cut legsS-6XLRequired Color: Grey53102902EA70,000Supreme-SSPTX; UMI-750-0Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 7
Category 7 Sub-Total$0.00
2Socks, Tube Style, Work, Men'sMaterial: Cotton/Nylon or Cotton/Polyester Blend Elastic ribbed top with a terry footFits Men's sizes 10-13White53102402DZ10,920Bob Barker-1700w, Pro-Corr-99-11Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Socks, Crew, Work, Men'sMaterial: Cotton/Nylon or Cotton/Polyester Blend Elastic ribbed top with a terry footFits Men's sizes 10-13White53102402DZ2,685Bob Barker-wc, Pro-Corr-99-00Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Socks, Crew, Work, Women'sMaterial: Cotton/Nylon or Cotton/Polyester Blend Elastic ribbed topFits Women's sizes 6-9White53102402DZ5,840Pro-Corr-99-00wEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2Slipper Socks, Non-Skid, UnisexMaterial: Cotton/Nylon or Cotton/Polyester Blend Elastic ribbed topMedium Fits: Men's sizes 5 1/2 - 7, Women's sizes 6 1/2 - 8 Large Fits: Men's sizes: 7 1/2 - 9, Women's sizes 8 1/2 - 10 Extra-Large Fits: Men's sizes 9 1/2 - 11, Women's sizes 10 1/2 - 12Assorted42131507DZ0Pro-Corr-99-00wEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 8
Category 8 Sub-Total$0.00
2T-Shirt, Crewneck, Men'sMaterial: Polyester/Cotton Blend or 100% preshrunk cotton jersey knit, Material must not be see through Taped or rib knit neck, double needle sleeve and bottom hemS - 4XLWhiteShort Sleeves53103001EA31,976Fruit of the Loom-2727, Bob Barker-683Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
2T-Shirt, Crewneck, Heavyweight, Men'sMaterial: Polyester/Cotton Blend or 100% preshrunk cotton, Material must not be see through Heavyweight to withstand multiple washings Taped or rib knit neck, double needle sleeve and bottom hemS - 4XLLight Grey Dark Grey Navy WhiteShort Sleeves53103001EA520Bob Barker-ZPC61Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 3 - ACCESSORIES
Category 3 Sub-Total$0.00
3Belts, Webbed, Buckle Closure, Ready-to-Wear, UnisexMaterial: Cotton/Polyester Blend Webbed belt comes with brass plated buckle and tipOne Size Fits MostNavy or KhakiApproximately 48"L x 1-1/4" W53102501DZ315Bob Barker-MBKB (Khaki); Bob Barker-32112B (Navy)Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Belt WebbingMaterial: Cotton/Polyester BlendNavy or KhakiEach roll shall be approzimately 50 yards in length and 1-1/4 in wide53103001719Bob Barker-WEB-KH (Khaki); Bob Barker-WEB-NV (Navy)Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Belt Buckles, Brass-Plated, Suitable for Webbing BeltMaterial: Brass PlateBrass53103001DZ1,456Bob Barker-BUCKLEEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Belt Tips, Brass-Plated, Suitable for Webbing BeltMaterial: Brass PlateBrass53102501DZ5,810Bob BarkeBob Barker-TIPr-BUCKLEEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 10
Category 10 Sub-Total$0.00
3Baseball Cap, Mesh Back, White, UnisexMaterial: Poly foam front with mesh back Adjustable snap closure at back 12 per caseOne Size Fits MostWhite53102516CA15Bob Barker-91067 (WH)Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Baseball Cap, Mesh Back, Orange, UnisexMaterial: Poly foam front with mesh back Adjustable snap closure at back 12 per caseOne Size Fits MostOrange53102516CA119Bob Barker-Z39165-OREnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Watch Cap (Toboggans), Knit Hat, Orange, UnisexMaterial: 100% Acrylic or Acrylic Blend Heavy knit suitable for cold weather Machine washableOne Size Fits MostOrange53102516CA23Bob Barker-101KEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
3Watch Cap (Toboggans), Knit Hat, Grey, UnisexMaterial: 100% Acrylic or Acrylic Blend Heavy knit suitable for cold weather Machine washableOne Size Fits MostGrey53102516CA495Bob Barker-101KEnter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 4 - PANT, SCRUBS
Category 4 Sub-Total$0.00
4Pant, Scrubs, UnisexMaterial: Twill Cotton/Polyester Blend Reinforced seams, heavy-duty stitching, full elastic waist, no pockets, hemmed bottoms, machine wash/dry, permanent label showing size, fabric content and care instructionsM - 4XLNavy, Orange, Khaki, White42131608EA3,680Bob Barker-TNT (Navy), TOT (Orange), TKT (Khaki), TWT (White)Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
CATEGORY 5 - HYGIENE KITS
Category 5 Sub-Total$0.00
5Security Products Hygiene KitBodywash (1 Unit), Three Products in one: Soap, Shampoo, and Shaving Cream (1 Unit), Toothpaste/Gel (1 Unit), Deodorant (1 Unit), Security Toothbrush (1 Unit), Razor Slingle Blade (1 Unit)53131651KT2,550Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
5Male Hygiene KitToothpaste (1 Unit), Shampoo (2 Units), Shaving Cream (2 Units), Soap (2 Units), Razor Single Blade (4 Units), Deodorant (1 Unit), Toothbrush (1 Unit, Comb (1 Unit)53131651KT32,995Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing
5Female Hygiene KitToothpaste (1 Unit), Shampoo (2 Units), Soap (2 Units), Razor Single Blade (2 Units), Deodorant (1 Unit), Toothbrush (1 Unit, Comb (1 Unit)53131651KT11,050Enter Pricing Only if using Alternate UOMInput PricingInput PricingInput Pricing

3-Catalog Discount Pricing Statewide Contract (SWC) 427 Institutional Apparel & Hygiene Supplies Non-Core Items, Catalog Discount Bid Event Worksheet

The State is seeking a catalog option for Institutional Apparel & Hygiene Supplies typically used by residents while housed in state operated facilities that include but are not limited to: correctional facilities, juvenile detention facilities, mental health hospitals, schools, and group homes.
Institutional Apparel & Hygiene Supplies will be used by persons ranging from active youth to older adults with special developmental needs.
Institutional Apparel & Hygiene Supplies will be used for: daily activities, work, athletics, and discharged back into the community.
Remember to attach a copy of the catalog and corresponding price list you are bidding with your response.

Respondent:

Catalog CategoryProposed Statewide Discount %
EXAMPLE 1: Institutional Athletic Shoes20%
EXAMPLE 2: Oxfords23%
Catalog CategoryProposed Statewide Discount %
Category 1 - Footwear
Category 2 - Clothing
Category 3 - Accessories
Category 4 - Pant, Scrubs
Category 5 - Hygiene Kits

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File details come from the government source that posted it. Updated .