SWC_427_Questions_and_Comments.pdf
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- Solicitation number
- Event 32110-13392
- Issued by
- Davidson County, Tennessee
About this file
This document is an Invitation to Bid (ITB) amendment issued by the State of Tennessee Department of General Services, Central Procurement Office for Statewide Contract (SWC) 427 Institutional Apparel and Hygiene Supplies. The amendment addresses vendor questions and clarifies specifications for the solicitation, which seeks institutional apparel and hygiene supplies for state-run organizations. The document addresses inquiries about product size specifications, usage calculations, and pricing variations for different clothing sizes. Key updates include adding size specifications for hygiene kit products to the Core Item Specifications, changing "Offer Price" to "Catalog List Price" on the Evaluation Model, and clarifying catalog update procedures for different product categories.
The amendment provides detailed guidance on pricing and update mechanisms, with Categories 1-4 allowing semi-annual price updates on January 1st and July 1st, and Category 5 permitting price updates every 90 days with required list and net price documentation. The state mandates that vendors provide update documents at least 30 days in advance and has separated the five product categories into individual tabs in the Evaluation Model. The total estimated contract purchases are five million dollars, with a one percent administrative fee rebated to the State of Tennessee. The contract term is set to be effective June 1, 2025, for 36 months, with potential renewal options not exceeding 60 months total. The solicitation emphasizes diversity business participation and requires vendors to submit a Diversity Utilization Plan to encourage engagement with minority-owned, woman-owned, and other diverse business enterprises.
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ITB # 32110-13479-13478– Questions & Comments Page 1 of 2
DATE: 03/13/2025
ITB # 32110-13495-13392 IS AMENDED AS FOLLOWS:
1. State responses to questions and comments in the table below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.
Comments, Questions and Answers # ITB Section Question/Comment Answer 1 Specifications Where can I find the size specifications for the hygiene products in the kit category?
The size specifications for the hygiene products have been added to the Core Item Specifications under column D (Sizes). This document is attached to the SWC427 Specifications. Additionally, the sizes for hygiene products have been added to the Evaluation Model.
2 Evaluation Model
We’re aware that TDOC was the major purchaser of these items in the past. TRICOR and TDOC are now in partnership and are not purchasing many of the items in this bid. Could you please provide the usages, without the TDOC’s purchases from TRICOR included, for each item listed?
The usages provided in the evaluation model reflects only items under these contracts and does not include the Tennessee Department of Correction’s agency term contract.
3 Evaluation Model
With regard to the clothing items, the cost for a larger size shirt, for example, is higher than the cost of a smaller standard size shirt. A single listed price for all sizes of shirts will result in a higher cost item from the more standard size shirts. Is it possible to list different pricing for the clothing items by size?
Additional lines have been added to the evaluation model on the evaluation tabs to allow for different pricing based on clothing size.
STATE OF TENNESSEE
DEPARTMENT OF GENERAL SERVICES, CENTRAL PROCUREMENT OFFICE
INVITATION TO BID # 32110-13495-13392
FOR SWC 427 Institutional Apparel & Hygiene Supplies
ITB # 32110-13479-13478– Questions & Comments Page 2 of 2
2. Summary of Changes.
• Added the size specifications for hygiene kit products to the Core Item Specifications under column D (Sizes). Additionally, the sizes for hygiene kit products have been added to the Evaluation Model under column D (Sizes).
• The State changed Offer Price to Catalog List Price on Evaluation Model.
• In section eight (8) of the Specifications, clarification was added regarding catalog updates by category. Category 1, Category 2, Category 3, and Category 4 items contained in these extracts and their prices can be updated semi-annually on January 1st and July 1st each year of the contract. Category 5 items contained in these extracts and their prices can be updated every ninety (90) days and must show the list price along with the net price. Please provide documents at least thirty (30) days in advance.
• On the Evaluation Model the five categories have been separated into individual tabs.
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