SV27.1 Catered Meals STREAMLINED SOLICITATION_FINAL Update.pdf

RFQ/SOLICITATION NUMBER: W912CL26QA040

ExSV 27.1 Colombia Catered Meals

Date: 25 September 2026

STREAMLINED SOLICITATION

General Information

Document Type: Combined synopsis/solicitation

Solicitation Number: W912CL26QA040

Posted Date: 25 September 2026

Question Due Date: 1 October 2026, 1500, CDT

Original Response

Date:

6 October 2026, 1500, CDT

Current Response Date: 6 October 2026, 1500, CDT

Product or Service

Code:

S203 Food Services

NAICS Code: 722320 Caterers

Contract type: Firm Fixed Price (FFP)

Contracting Office Address

Regional Contracting Center – Americas

410th Contracting Support Brigade

4130 Stanley Road, Building 1026

JBSA Fort Sam Houston, TX 78234-2726

Description:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR RFO part 12. This announcement constitutes as the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation ExSV 27.1

Colombia Catered Meals is issued as a request for quotation (RFQ).This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 722320, with a size standard of $9.0 million.

The 410th Contracting Support Brigade intends to acquire contractor support to provide catered breakfast and dinner meals for personnel participating in the ExSV Colombia 27 exercise. All meals shall be fully prepared and delivered to the Lancero School and Los Mangos dining locations at the

Tolemaida Military Base in accordance with the attached Performance Work Statement.

A current and approved Food and Water Risk Assessment (FWRA) is required and must remain valid for the duration of the exercise.

http://www.acquisition.gov/

All interested companies shall provide “quotation(s)” for the following:

Services - See CLIN Structure for ExSV 27.1 Colombia Catered Meals

CLIN Structure: Please use the CLIN structure below when submitting your offer

CLIN Description Quantity Unit of

Measure

Unit Price Total Price

0001 Lancero School Breakfast 2,478 Each

0002 Lancero School Dinner 2,564 Each

0003 Los Mangos Breakfast 2,844 Each

0004 Los Mangos Dinner 3,030 Each

0005 Defense Base Act (DBA) Insurance 1 Each

Contract Total

Print Name:_____________________ Signature:_____________________ Date:_____________

Company Name:_____________________ Unique Entity Identifier:_________________________

RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (JULY

2026)

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the

Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, and waive informalities and minor irregularities in offers received. The government may reject any offer which does not comply with the instructions of the solicitation.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed

Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(f)All questions shall be submitted to the Contracting Officer by 1 October, 15:00 CST.

(End of provision)

RFO 52.212-2, Evaluation-Commercial Products and Commercial Services (JULY 2026)

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

1. Basis of Award. This will be a firm fixed price contract. The award will be made based on the

Lowest Price Technically Acceptable (LPTA) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the two (2) evaluation factors: Technical

Acceptability/Approach and Price. To receive consideration for award, a rating of no less than

“Acceptable” must be achieved for the Technical Acceptability/Approach factor. The Price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price, but will not receive an evaluation rating. Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

The following evaluation factors will be set forth in the solicitation:

Factor 1: Technical Acceptability/Approach

Factor 2: Price

All proposals shall be subject to evaluation by the Source Selection Team. The overarching evaluation approach for all factors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFQ. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFQ.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

3. Factor 1: Technical Acceptability/Approach

1. The Technical Approach factor evaluates the offeror’s technical approach and schedule in terms of adequacy of response and feasibility of approach to meeting the PWS requirements and meeting the government’s required timeline. This factor is met when the offeror submits, as part of its technical proposal, specific narrative details and/or description of its Technical Approach & Schedule

(to include supplements) with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of the minimum solicitation requirements. See Instructions to

Offerors RFO 52.212-1 on page 3. Any proposed approach, method, or process determined unacceptable may render the entire technical proposal as unacceptable.

2. The offeror affirms submission of a current and fully approved Food & Water Risk

Assessment (FWRA) as required by the solicitation. The FWRA reflects the most up‑to‑date evaluation of all food and water sources, handling procedures, and associated risks relevant to the anticipated contract performance. The offeror acknowledges that FWRA validity is not limited to the time of proposal submission; the FWRA must remain current for the entire period of performance.

3. To ensure continued compliance, the offeror maintains an internal review and update process that regularly reassesses food and water risks, incorporates new regulatory guidance, and adjusts for changes in sourcing, distribution, environmental conditions, or mission requirements. This ongoing monitoring ensures the FWRA remains aligned with applicable DoD, federal, and local safety standards. Any significant change in operational conditions triggers an immediate update to keep the

FWRA current and fully compliant.

4. This factor will be evaluated on an Acceptable/Unacceptable basis for compliance with the

PWS and an existing valid FWRA.

4. Factor 2: Price

1. The vendor with a technically acceptable approach and the lowest price will be awarded the contract. The total evaluated price will be the sum of all Contract Line Item Numbers (CLINs). Offerors shall provide an additional pricing document (spreadsheet preferred) that includes detailed CLIN pricing, as well as pricing for any requirements such as mobilization or other CLINs not clearly delineated in the solicitation’s structure. The Government may determine that an offer is unacceptable if pricing is significantly unbalanced.

2. The Government intends to award this requirement without discussions; however, the

Government reserves the right to conduct discussions if the Contracting Officer later determines it is necessary.

3. DBA will not be assessed in Price evaluation

The following FAR and DFARS provisions and clauses apply to this acquisition:

CLAUSE NO ALT NO/ DEV

NO

CLAUSE TITLE YEAR-MO SECTION

252.201-7000 Contracting Officer's Representative. 1991-12 SEC G

252.203-7000 Requirements Relating to Compensation of Former

DoD Officials.

2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights.

2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former

DoD Officials.

2022-09 SEC K

252.204-7008 Compliance with Safeguarding Covered Defense

Information

Controls

2016-10 SEC K

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

2024-05 SEC I

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

2023-01 SEC I

252.204-7024 Notice on the Use of the Supplier Performance Risk

System.

2023-03 SEC L

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05 SEC K

252.225-7056 Prohibition Regarding Business Operations with the

Maduro Regime.

2023-01 SEC I

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports.

2018-12 SEC G

252.232-7008 Assignment of Claims (Overseas). 1997-06 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I

252.233-7001 Choice of Law (Overseas). 1997-06 SEC I

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel.

2023-01 SEC I

252.247-7023 Transportation of Supplies by Sea. 2024-10 SEC I

52.203-18 Prohibition on Contracting with Entities that Require

Certain Internal Confidentiality Agreements or

Statements- Representation.

2017-01 SEC L

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements.

2017-01 SEC I

52.204-13 System for Award Management-Maintenance.

(Deviation 2026-O0038)

2026-02 SEC I

52.204-7 System for Award Management-Registration. (Deviation

2026- O0038)

2026-02 SEC L

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations. (Deviation 2026-O0038)

2026-02 SEC I

52.222-50 Combating Trafficking in Persons. (Deviation 2026-

O0038)

2026-02 SEC I

52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving.

2024-05 SEC I

52.232-33 Payment by Electronic Funds Transfer-System for

Award Management.

2018-10 SEC I

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors.

2023-03 SEC I

52.233-3 Protest after Award. (Deviation 2026-O0038) 2026-02 SEC I

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation

2026-O0038)

2026-02 SEC I

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

2026-02 SEC K

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-

O0038)

2026-02 SEC I

52.244-6 Subcontracts for Commercial Products and Commercial

Services. (Deviation 2026-O0038)

2026-04 SEC I

52.228-3 Workers' Compensation Insurance (Defense Base Act). 2014-07 SEC I

252.225-7041 Correspondence in English. 1997-06 SEC I

252.225-7987 DEV 2021- O0004 Southern Command Area of Responsibility

(DEVIATION 2021-O0004)

2021-02 SEC I

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services-

Representation.

2021-05

52.212-5 Contract Terms and Conditions Required To Implement

Statutes or Executive Orders—Commercial Products and Commercial Services.

2026-03

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1):

“An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System for Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

Vendors MUST SECURE Defense Base Act (DBA) Insurance after award of contract. All DBA insurance 52.228-3 information can be determined and acquired using the U.S. Department of Labor website. DBA is a 100% mandated requirement for all services outside of the U.S. that does not have a current waiver on file with the U.S. Department of Labor. The country of Colombia does not have a waiver for DBA insurance. DBA is essentially a form of workman’s compensation to ensure all workers are covered in case of an accident during performance of a service contract and is mandatory for all service contracts. DBA Insurance is treated as a Not-to-Exceed Line Item (CLIN), not a Fixed Price CLIN, and the associated costs are fully reimbursable at contract payment. DBA insurance is not considered in the evaluated price for each quotation. Insurance must be presented to contracting officer no later than 7 days after contract award, or the contract will be at risk of termination.” Vendors MUST submit a DBA quote with combined solicitation to be considered for award. DBA Insurance must be from an approved source https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

DBA will not be included in Price evaluation

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

52.228-3 Workers’ Compensation Insurance (Defense Base Act).

As prescribed in 28.309(a), insert the following clause:

Workers’ Compensation Insurance (Defense Base Act) (Jul 2014)

(a) The Contractor shall

(1) Before commencing performance under this contract, establish provisions to provide for the payment of disability compensation and medical benefits to covered employees and death benefits to their eligible survivors, by purchasing workers’ compensation insurance or qualifying as a self-insurer under the Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 932) as extended by the

Defense Base Act (42 U.S.C.1651, et seq.), and continue to maintain provisions to provide such

Defense Base Act benefits until contract performance is completed;

(2) Within ten days of an employee’s injury or death or from the date the Contractor has knowledge of the injury or death, submit Form LS-202 (Employee’s First Report of Injury or Occupational Illness) to the Department of Labor in accordance with the Longshore and Harbor Workers’ Compensation Act

(33 U.S.C. 930(a), 20 CFR 702.201 to 702.203);

(3) Pay all compensation due for disability or death within the time frames required by the Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 914, 20 CFR 702.231 and 703.232);

(4) Provide for medical care as required by the Longshore and Harbor Workers’ Compensation Act

(33 U.S.C. 907, 20 CFR 702.402 and 702.419);

(5) If controverting the right to compensation, submit Form LS-207 (Notice of Controversion of Right to Compensation) to the Department of Labor in accordance with the Longshore and Harbor Workers’

Compensation Act (33 U.S.C. 914(d), 20 CFR 702.251);

(6) Immediately upon making the first payment of compensation in any case, submit Form LS-206

(Payment Of Compensation Without Award) to the Department of Labor in accordance with the

Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 914(c), 20 CFR 702.234);

(7) When payments are suspended or when making the final payment, submit Form LS-208 (Notice of Final Payment or Suspension of Compensation Payments) to the Department of Labor in accordance with the Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 914(c) and (g), 20

CFR 702.234 and 702.235); and

(8) Adhere to all other provisions of the Longshore and Harbor Workers’ Compensation Act as extended by the Defense Base Act, and Department of Labor regulations at 20 CFR Parts 701 to 704.

(b) For additional information on the Longshore and Harbor Workers’ Compensation Act requirements see http://www.dol.gov/owcp/dlhwc/lsdba.htm.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts to which the Defense Base Act applies.

(End of clause)

FAR 52.232-19, Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract. The Government's obligation for performance of this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract until funds are made available to the

Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

SUBMISSION OF QUOTE AND OTHER INFORMATION

a. Quoters shall electronically submit a quote (in English) to the following address: Primary Point of

Contact: SSG Juan P. Caburian, Contract Specialist, juan.p.caburian2.mil@army.mil, or 1 (520)

684-5190. Secondary Point of Contact: SFC Aaron C. Thompson, Contracting Officer, aaron.c.thompson26.mil@army.mil or +1 (520) 944-7291.

b. Quoters shall submit their quotations no later than 6 October 2026 1500 CST. The deadline/closing time for receipt of quotes will be strictly adhered to and enforced.

c. Quotations shall be in U.S. Dollars. Local currency can also be included. All unit prices should be filled in as well as total prices. Pricing shall be fully inclusive of all costs and fees associated.

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the

Contracting Officer.

_________________2in1________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DODAAC HQ0490

Issue By DODAAC W912CL

Admin DODAAC W912CL

Inspect By DODAAC W81XG9

Ship to DODAAC

Service Approver (DoDAAC)

W81XG9

Service Acceptor (DoDAAC)

W81XG9

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AMC Level Protest

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the

GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel

4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-5000 Facsimile number (256)450-8840

The AMC-Level protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

Submit all questions and quotes via email to the 410th Contracting Support Brigade, Theater

Contracting Center- Americas, SSG Juan P. Caburian, Contract Specialist, juan.p.caburian2.mil@army.mil, Please courtesy copy: SFC Aaron C. Thompson, Contracting

Officer, aaron.c.thompson26.mil@army.mil

Title the subject line of your email:

Southern Vanguard 27.1 - W912CL26QA040 – Catered Meals http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp