Surplus_Sale_of_Evidence_Seized_Firearms_&_Department_Owned_Firearms.pdf

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E-28-26

SURPLUS SALE OF EVIDENCE SEIZED FIREARMS & DEPARTMENT

OWNED FIREARMS

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: June 17, 2026

DEADLINE FOR QUESTIONS: June 29, 2026

RESPONSE DEADLINE: July 7, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

undefined #E-28-26 Title: Surplus Sale of Evidence Seized Firearms & Department Owned Firearms https://procurement.opengov.com/portal/cheyennecity https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne undefined

Surplus Sale of Evidence Seized Firearms & Department Owned Firearms

I. Introduction II. Invitation to Bid

III. Pricing Proposal IV. Vendor Questionnaire

Attachments:

A - BID E-28-26 SPECIFICATIONS AND GUN LIST

1. Introduction

Sealed bids will be received via the City's eProcurement Portal until the date and time set for opening, for the items shown below. If awarded this bid, the bidder agrees to furnish the proposed goods and/or services at the prices stated below in accordance with the General Provisions, Special Provisions, and other applicable bidding documents including specifications.

1.1. Summary

Surplus Sale of Evidence Seized Firearms & Department Owned Firearms, for the City of Cheyenne, Cheyenne Police Department

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date June 17, 2026

Question Submission Deadline June 29, 2026, 5:00pm

Addendum Response Deadline June 30, 2026, 5:00pm

Bid Submission Deadline / Bid Opening July 7, 2026, 2:00pm

Council Agenda Cutoff Date July 8, 2026

City Council Referral July 13, 2026

Finance Committee July 21, 2026

City Council Final Approval July 27, 2026 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Upon Council Approval, Remittance of

Remaining Balance for Purchase

July 28, 2026

2. Invitation to Bid

The City's Terms and Conditions relating to this bid are listed below:

2.1. TAX EXEMPTION

The City of Cheyenne is a political subdivision of the State of Wyoming and is a tax exempt entity.

2.2. ADDENDA:

Questions, Substitutions, Line Item Modifications, or Clarifications, shall be directed to the City

Purchasing Manager, via the City's eProcurement Portal. Questions will be received until 5:00 pm local time on Monday, June 29, 2026, after which no additional questions will be accepted. The City will provide a response via Addendum no-later-than 5:00 pm local time on Tuesday, June 30, 2026.

All questions, bid exceptions, or requests for clarification shall be submitted in the following format:

Page Number, Section, Line Item Number, (Exception / Question / Deviation).

Questions shall be submitted via the 'Questions and Answers' section of the Bid Posting. E-mailed questions will not be accepted. Documents or literature required to supplement a question, may be e-mailed to the Purchasing Manager after a question has been posted.

tbarttelbort@cheyennecity.org

Any or all changes, additions, or clarifications in connection with this Bid shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City. If any Addenda are issued, each Bidder must acknowledge of Receipt of Addenda via the

City's eProcurement Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY BID IN WHICH ALL ADDENDA ARE NOT ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR BID REJECTION. The City posts all Addendum directly to the individual Bid

Posting on the City’s eProcurement Portal. Any 3rd Party Sources such as plan-houses may not have the most current, or up-to-date content. The City is not responsible for any misinformation provided via 3rd

Party Sources.

2.3. BID DEPOSIT:

Bid DEPOSIT in the amount of 10% of the total bid amount.

2.4. GENERAL PROVISIONS

1. Bidders failing to use the bid form provided by the City will be disqualified. Only one copy of the bid is required. Alternate bids will not be considered unless specifically requested by the City. The bid proposal shall not contain any recapitulation by the bidder of the work to be done or items to be furnished in an attempt to condition the bid. Any such recapitulation will not be deemed to vary any of the provisions of the Invitation to Bid. Any deviation from the specification shall be clearly indicated by the bidder. Bids must be signed in the space provided on the face of the bid. The signature shall be that of a person authorized to bind the company in a legal contract. Unsigned bids will not be considered.

mailto:tbarttelbort@cheyennecity.org

2. Bids may not be withdrawn for a period of 45 days after the bid opening. Bids may be revised prior to opening in writing, signed by an authorized representative of the company; or fax or email prior to the bid opening and followed with proper written confirmation received by the City within three calendar days thereafter. No bid may be revised after the opening.

3. Bids will be publicly opened and read at the time and place advertised for opening of bid, as shown on the “Invitation to Bid”. Written addenda will be issued to all bidders of record in the event any changes are made to the bidding documents or if the bid opening date or time is revised. Requests for bid clarification shall be made no later than ten (10) days prior to the opening date. The City's response will be provided to all bidders of record. No bid received after the opening time has arrived will be considered. Late bids will be returned unopened. It is the sole responsibility of the bidder to ensure that bids arrive by the date and time specified. The bid shall be submitted via the e-procurement portal. FAXED OR EMAILED BIDS WILL NOT BE ACCEPTED. If the City of Cheyenne Municipal Building is closed for any reason at the date and time scheduled for bid opening, the bid opening will automatically be rescheduled for the same time on the next working day that Municipal Building is officially open.

4. Award will be made to the qualified, responsible bidder submitting the HIGHEST responsive bid.

5. All applicable federal, state, and City laws, ordinance or regulations shall apply to products or services purchased as a result of this bid. The provisions of Wyoming Statute § 15-1-113, incorporated herein by reference are an express part of these bidding documents. All bid and contract documents shall be interpreted and construed according to the laws of the state of Wyoming.

6. The bidder shall comply fully with all requirements of the Equal Employment Opportunity

Commission (EEOC) and the Americans with Disabilities Act (ADA) in the same manner as is expected from the City of Cheyenne. If the bidder or the bidder's employees or subcontractors are found in violation of these requirements, any order placed as a result of this bid may be canceled. The bidder shall be responsible for all such noncompliant action and shall defend, hold harmless and indemnify the

City of Cheyenne there from.

7. All parties to this bid and to any order or agreement resulting from this bid assure that no person shall be excluded from participation in, denied the benefits of, or otherwise discriminated against in connection with the award and performance of the requirements of this bid on the grounds of age, sex, race, creed, color, national origin, ancestry, religion, pregnancy, qualifying disability, sexual orientation, or gender identity. The bidder agrees to include the language of this paragraph in all agreements associated or connected in any way with furnishing of products or services as a result of this bid.

8. In compliance with the Drug-Free Workplace Act of 1988, the City of Cheyenne has established an

"Alcohol and Controlled Substance Policy" that pertains to alcohol and drug usage by City of Cheyenne employees. The successful bidder and its employees and subcontractors are required to comply with the provisions of the City's Alcohol and Controlled Substance Policy for drug and/or alcohol usage on

City property or other sites occupied by the successful bidder while performing the duties and responsibilities connected with furnishing of the products or services of this bid. It is the responsibility of the successful bidder to become familiar with the requirements to this policy, to inform its employees and subcontractors of their obligations to comply and to assure their compliance therewith. If the successful bidder, its employees, or subcontractors are found in violation of this policy, any order placed as a result of this bid may be canceled.

9. In submitting a bid for this project, the bidder agrees if awarded the bid, to defend, hold harmless, and indemnify the City, its officials, employees and authorized volunteers against any and all claims and costs, including attorney's fees, arising during or resulting from the successful bidder's performance of any work or furnishing any product, and shall carry such liability insurance as necessary to achieve this objective. The successful bidder acknowledges its understanding of this paragraph and realizes it may have a financial responsibility to the City hereunder. The City does not waive any applicable defenses and expressly reserves the right to invoke governmental immunity pursuant to the Wyoming

Governmental Claims Act, Wyoming Statute § 1-39-101, et seq. for any claim arising out of performance of this work.

10. Parts of these General Provisions may be supplemented or superseded by specific requirements of the Invitation to Bid, Specifications, or Special Provisions.

11. Force Majeure: The performance of the Agreement by either party shall be subject to force majeure including, but not limited to, acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, unauthorized strikes, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease

Control, or local government authority or health agencies (including, but not limited to, the health threats of COVID-19, H1N1, or similar infectious diseases), curtailment of transportation facilities, or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or unreasonably delay the performance required by this Agreement. The Agreement may be cancelled by either party, without liability, damages, fees, or penalty, and any unused deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party.

3. Pricing Proposal

SURPLUS SALE OF EVIDENCE SEIZED FIREARMS & DEPARTMENT OWNED FIREARMS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Surplus Sale of Evidence Seized

Firearms & Department Owned

Firearms (ALL FIREARMS)

1 LUMP SUM

TOTAL

4. Vendor Questionnaire

4.1. BID DEPOSIT:*

Submit a Certified/Cashiers Check for Ten Percent (10%) of the total amount submitted for all firearms shown on this bid.

Upload a copy of your Certified/Cashiers Check Here. Care should be taken to ensure the Check is legible & clear.

Certified/Cashiers Check shall be mailed to the City at the following address:

City of Cheyenne- Purchasing

2101 O'Neil Avenue, Room 309

Cheyenne, Wyoming 82001

Attn: TJ Barttelbort

Certified/Cashiers Check shall be postmarked NO LATER than the day of the Bid Opening.

The City will re-issue a check to all unsuccessful Bidders, Check made out to the submitting Bidder, as soon as possible upon receipt.

The Awarded Bidder will be required to submit the remaining balance of the total award (Remaining

90% after City Council Acceptance), but prior to the firearms being released.

*Response required

4.2. Federal Firearms License*

Upload a copy of the current Federal Firearms License (FFL) of the firm submitting the bid.

*Response required

4.3. Bidder's Pricing Confirmation *

If awarded this bid, the undersigned bidder agrees to purchase the proposed goods and/or services at the prices stated below in accordance with the General Provisions, Special Provisions, and other applicable bidding documents including specifications.

☐ Please confirm

*Response required

4.4. Officer Buybacks*

Please confirm you are able to assist with conducting Officer Buybacks on Department Owned Firearms.

☐ Please confirm

*Response required

4.5. FIRM / BIDDER INFORMATION

4.5.1. FIRM / BIDDER NAME*

Name of Company Submitting Bid.

*Response required

4.5.2. BIDDERS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

4.5.3. FIRM / BIDDER PHONE NUMBER*

Please provide phone number for Firm / Bidder.

*Response required

4.5.4. FIRM / BIDDER E-MAIL ADDRESS*

Please provide e-mail address for Firm / Bidder.

*Response required

4.5.5. BIDDERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Bid on behalf of the Firm / Bidder.

*Response required