Surplus_Sale_of_City-Owned_Property_-_Pump_House.pdf

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E-1-26

SURPLUS SALE OF CITY-OWNED PROPERTY - PUMP HOUSE

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: September 26, 2025

DEADLINE FOR QUESTIONS: October 13, 2025

RESPONSE DEADLINE: October 23, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cheyennecity https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne undefined

Surplus Sale of City-Owned Property - Pump House

I. Introduction II. Invitation to Bid

III. Pricing Proposal IV. Vendor Questionnaire

Attachments:

A - BID E-1-26 SURPLUS SALE OF PUMPHOUSE

B - Resolution 6479 - Pumphouse

C - BID E-1-26 SAMPLE PURCHASE AND SALE AGREEMENT

undefined #E-1-26 Title: Surplus Sale of City-Owned Property - Pump House

1. Introduction

Sealed bids will be received via the City's eProcurement Portal until the date and time set for opening, for the items shown below.

1.1. Summary

The City of Cheyenne (“City”) is soliciting sealed bids for the purchase of the Cheyenne Auxiliary

Pumping Station, commonly referred to as the Pump House, located at 1504 Dillon Avenue, Cheyenne, Wyoming.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date September 26, 2025

Property Preview / Walk Through October 9, 2025, 10:00am

Cheyenne Pump House. 1504 Dillon Avenue, Cheyenne, Wyoming

Question Submission Deadline October 13, 2025, 5:00pm

Addendum Response Deadline October 14, 2025, 5:00pm mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Bid Submission Deadline October 23, 2025, 2:00pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: Bid E-1-26 / ZOOM Bid Opening / Surplus

Sale of City-Owned Property - Pump House

Time: Oct 23, 2025 02:00 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/82271853448?pwd=B6

LaMRxpGIz7oB22lXVdsHeLw85Ypj.1

Meeting ID: 822 7185 3448

Passcode: 2101

City Review of Bids, Negotiation with selected Bidder. (2nd Round Bidding if Tied

Bids Submitted).

10/23/2025 - 11/4/2025

Agreement Placed on Agenda for Governing

Body Review

November 5, 2025, 12:00pm

City Council Referral (Meeting #1) November 10, 2025, 6:00pm

Finance Committee (Meeting #2) November 18, 2025, 12:00pm

City Council Final Approval / Disapproval

(Meeting #3)

November 24, 2025, 6:00pm

Execute Purchase & Sale Agreement /

Schedule Closing

If approved at City Council 11/24/2025, execute agreement and schedule closing.

https://us02web.zoom.us/j/82271853448?pwd=B6LaMRxpGIz7oB22lXVdsHeLw85Ypj.1 https://us02web.zoom.us/j/82271853448?pwd=B6LaMRxpGIz7oB22lXVdsHeLw85Ypj.1

2. Invitation to Bid

2.1. BID REQUEST:

The City of Cheyenne (“City”) is soliciting sealed bids for the purchase of the Cheyenne Auxiliary

Pumping Station, commonly referred to as the Pump House, located at 1504 Dillon Avenue, Cheyenne, Wyoming. in accordance with the attached specifications. The City reserves the right to evaluate variations from the specifications and to award the bid that best meets its needs at the HIGHEST cost.

2.2. PROPERTY PREVIEW / WALK THROUGH:

A Property Preview / Walk Through will be conducted on October 9, 2025, 10:00am, at the Cheyenne

Pump House. 1504 Dillon Avenue, Cheyenne, Wyoming.

The City will be on site for 2 Hours, 10:00 AM until 12:00 PM.

City Staff will be present to have the building open for viewing.

It is requested that any interested bidder wishing to conduct an Inspection of the property do so at this time.

2.3. ADDENDA:

Questions shall be directed to the City Purchasing Manager, via the City's eProcurement Portal.

Questions will be received until Monday, October 13, 2025 local time on 5:00 pm, after which no additional questions will be accepted.

Questions shall be submitted via the 'Questions and Answers' section of the Bid Posting. E-mailed questions will not be accepted. Documents or literature required to supplement a question, may be e-mailed to the Purchasing Manager after a question has been posted.

tbarttelbort@cheyennecity.org

Any or all changes, additions, or clarifications in connection with this Bid shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City. If any Addenda are issued, each Bidder must acknowledge of Receipt of Addenda via the

City's eProcurement Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY BID IN WHICH ALL ADDENDA ARE NOT ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR BID REJECTION. The City posts all Addendum directly to the individual Bid

Posting on the City’s eProcurement Portal. Any 3rd Party Sources such as plan-houses may not have the most current, or up-to-date content. The City is not responsible for any misinformation provided via 3rd

Party Sources.

mailto:tbarttelbort@cheyennecity.org

3. Pricing Proposal

SURPLUS SALE OF CITY-OWNED PROPERTY - PUMP HOUSE

All closing costs associated with the sale of the property, to include title work and appraisal, shall be the responsibility of the purchaser/buyer. The cost listed here is the total offer made to the City by the

Buyer for the property.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Surplus Sale of City-Owned Property -

Pump House 1 Lump Sum

TOTAL

4. Vendor Questionnaire

4.1. COMPLIANCE WITH INVITATION TO BID*

If awarded this bid, the undersigned bidder agrees to comply with all requirements listed in the

Invitation to Bid, Resolution #6479, and the Scope of Work.

☐ Please confirm

*Response required

4.2. BID DEPOSIT*

Each bid shall be accompanied by a bid deposit equal to One Thousand Dollars ($1,000.00). Deposits may be in the form of a Cashier's Check, certified check, bank money order or personal or company check with sufficient funds, drawn on a local bank and made payable to the City of Cheyenne. Bid deposits of unsuccessful bidders will be returned promptly. The successful bidder shall remit the balance of their bid at the time the property is scheduled to close. If the buyer fails to close on the property the bid deposit shall be forfeited in favor of the City, and the surplus item(s) will be re-advertised for sale. This is inclusive of the buyers inability to secure funding for the closing.

UPLOAD:

Upload a copy of your Check Here. Care should be taken to ensure the Check is legible & clear.

Check shall be postmarked NO LATER than the day of the Bid Opening.

MAIL OR HAND DELIVER ORIGINAL:

Check shall be mailed or hand delivered to the City at the following address:

City of Cheyenne- Purchasing

2101 O'Neil Avenue, Room 309

Cheyenne, Wyoming 82001

Attn: TJ Barttelbort

The City will hold the Check of the successful bidder, until the property closes.

The City will re-issue a check to all unsuccessful Bidders, Check made out to the submitting Bidder, as soon as possible upon receipt.

*Response required

4.3. PROOF OF FUNDS*

Each bidder shall submit documentation demonstrating financial capacity to purchase and redevelop the

Pump House. Acceptable documentation includes:

Bank or financial institution letter verifying available funds;

Audited financial statements; or

Other verifiable evidence acceptable to the City demonstrating the bidder’s ability to undertake and finance the redevelopment.

Failure to submit adequate proof of funds will render the bid nonresponsive.

*Response required

4.4. PROPOSED USE OR REDEVELOPMENT CONCEPT*

Include the bidder’s proposed use or redevelopment concept for the Pump House.

*Response required

4.5. FIRM / BIDDER INFORMATION

4.5.1. FIRM / BIDDER NAME*

Name of Company Submitting Bid.

*Response required

4.5.2. BIDDERS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

4.5.3. FIRM / BIDDER PHONE NUMBER*

Please provide phone number for Firm / Bidder.

*Response required

4.5.4. FIRM / BIDDER E-MAIL ADDRESS*

Please provide e-mail address for Firm / Bidder.

*Response required

4.5.5. BIDDERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Bid on behalf of the Firm / Bidder.

*Response required