BID_E-1-26_SURPLUS_SALE_OF_PUMPHOUSE.pdf

City of Cheyenne / Bid E-1-26 / Surplus Sale of Historic Pumphouse

CITY OF CHEYENNE / INVITATION TO BID / E-1-26

SALE OF REAL PROPERTY

CHEYENNE AUXILIARY PUMPING STATION (“PUMP HOUSE”)

1504 DILLON AVENUE, CHEYENNE, WYOMING

The City of Cheyenne (“City”) is soliciting sealed bids for the purchase of the Cheyenne

Auxiliary Pumping Station, commonly referred to as the Pump House, located at 1504 Dillon

Avenue, Cheyenne, Wyoming.

1. Property Description

a) The Pump House is a historically significant structure with cultural value to the Cheyenne community. The structure has been deemed sound, but it requires significant rehabilitation.

Restoration estimates are approximately $4,000,000 for full redevelopment, or $1,000,000 for roof replacement and mothballing. The property is being offered AS-IS, WHERE-IS.

b) The parcel to be sold, as identified via the Laramie County Map Server, is Pidn

13660621601700:

c) https://maps.terragis.net/laramie/map#zcr=10.081854694655993/750564.995892117/229

134.37996699227/0&lyrs=a22,publiclands,ownership,impsonly,roads&filter=(pidn%20in

('13660621601700'))

d) The property is approximately 1.00 acres, or 43,411 square feet.

e) The adjoining parcels owned by the City are not included as a part of this sale.

https://maps.terragis.net/laramie/map#zcr=10.081854694655993/750564.995892117/229134.37996699227/0&lyrs=a22,publiclands,ownership,impsonly,roads&filter=(pidn%20in('13660621601700')) https://maps.terragis.net/laramie/map#zcr=10.081854694655993/750564.995892117/229134.37996699227/0&lyrs=a22,publiclands,ownership,impsonly,roads&filter=(pidn%20in('13660621601700')) https://maps.terragis.net/laramie/map#zcr=10.081854694655993/750564.995892117/229134.37996699227/0&lyrs=a22,publiclands,ownership,impsonly,roads&filter=(pidn%20in('13660621601700'))

2. Terms and Conditions of Sale

a) Historic Preservation Requirements

i) The purchaser is prohibited from demolishing the Pump House.

ii) The purchaser may not modify or alter the exterior of the Pump House in a way that would render it ineligible for the National Register of Historic Places.

iii) Any exterior rehabilitation, renovation, or restoration shall comply with the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

iv) These requirements will be incorporated into the deed and will run with the land as binding covenants enforceable by the City.

b) Easements and City Rights

i) The City shall reserve and secure any necessary easements across the property prior to closing.

ii) The City may include other terms in the sale agreement as necessary to promote investment and redevelopment of the downtown area.

c) Existing Agreements

i) Any existing agreements impacting the property that impede or are no longer necessary for the sale will be canceled, allowed to expire, or completed prior to closing.

d) Proceeds of Sale

i) All proceeds from the sale shall be deposited into the City’s Revolving Real Property

Special Revenue Fund in accordance with Resolution No. 6039.

3. Bid Requirements

a) Bids must state the purchase price offered.

b) Bids must include the bidder’s proposed use or redevelopment concept for the Pump

House. Please see section 8 for detail.

i) This shall be provided as a standalone document, uploaded to OpenGov.

4. Proof of Funds

a) Each bidder shall submit documentation demonstrating financial capacity to purchase and redevelop the Pump House. Acceptable documentation includes:

i) Bank or financial institution letter verifying available funds;

ii) Audited financial statements; or

iii) Other verifiable evidence acceptable to the City demonstrating the bidder’s ability to undertake and finance the redevelopment.

b) Failure to submit adequate proof of funds will render the bid nonresponsive.

i) This shall be provided as a standalone document, uploaded to OpenGov.

5. Additional Information

a) The property will be sold consistent with the requirements of Wyoming Statute § 15-1-

112(a) and subject to final approval by the Governing Body of the City of Cheyenne.

b) The City reserves the right to reject any or all bids, to waive informalities, and to accept the bid that is in the best interest of the City.

c) A market appraisal/assessment of the property has been or will be obtained prior to final sale.

6. Bid Deposit

a) Each bid shall be accompanied by a bid deposit equal to One Thousand Dollars

($1,000.00). Deposits may be in the form of a Cashier's Check, certified check, bank money order or personal or company check with sufficient funds, drawn on a local bank and made payable to the City of Cheyenne. Bid deposits of unsuccessful bidders will be returned promptly. The successful bidder shall remit the balance of their bid at the time the property is scheduled to close. If the buyer fails to close on the property the bid deposit shall be forfeited in favor of the City, and the surplus item(s) will be re-advertised for sale. This is inclusive of the buyers inability to secure funding for the closing.

7. Award

a) Bid award will be to the highest responsible bidder in accordance with Wyoming Statute

15-1-112. The City reserves the right to reject all bids or to waive any formalities in the bidding in the interest of the City.

b) In the event of a tied high bid, the City will open a 2nd round of sealed bidding. Only bidders having participated in the original Bid will be eligible to bid on the 2nd round. Bidders will be given five (5) business days to submit a 2nd bid.

In the event of a tied high bid, on the 2nd round of sealed bidding: award shall be made by a drawing by lot limited to those bidders (drawing slip of paper with Bidders name on it).

If time permits, the bidders involved shall be given an opportunity to attend the drawing.

The drawing shall be witnessed by at least three persons, and the contract file shall contain the names and addresses of the witnesses and the person supervising the drawing.

8. Redevelopment Proposal & Evaluation. For purposes of this solicitation, highest responsible bidder does not mean only the bidder offering the highest purchase price.

Responsibility will also be evaluated based on the bidder’s ability to successfully renovate and preserve the property in compliance with applicable requirements.

a) In determining the highest responsible bidder, preference may be given to purchasers who demonstrate the knowledge, skills, and capacity necessary to complete the successful renovation of this historic property in compliance with applicable federal, state, and local preservation requirements. Relevant considerations may include:

i) Experience – Prior work on historic or comparable renovation projects, including descriptions of the scope of work performed and any preservation standards applied.

ii) Knowledge and Familiarity – Demonstrated understanding of construction management practices, architectural or engineering considerations, or preservation principles applicable to historic properties.

iii) Team Capacity – Identification of qualified professionals, contractors, or consultants available to the Purchaser who can provide specialized expertise in historic preservation, rehabilitation, or regulatory compliance.

iv) Timeline – A proposed timeline for the redevelopment process.

b) Providing information in these areas will assist in evaluating the Purchaser’s ability to complete the renovation successfully.

c) Evaluation of bids will balance purchase price with the demonstrated capacity of the

Purchaser to complete the renovation in compliance with historic preservation requirements. Demonstrated project capacity will be weighted more heavily than purchase price to ensure that the property is transferred to a purchaser with the greatest likelihood of achieving a successful preservation outcome.

i) In accordance with W.S. 15-1-112 (a), “The responsibility of the bidders shall be determined by the governing body of the city or town.”

9. Buyer and Seller Expectations

a) The purchase and sale agreement will be subject to the following terms:

i) All closing costs associated with the sale of the property, to include title work and appraisal, shall be the responsibility of the purchaser/buyer.

ii) A sample Purchase and Sale Agreement is included with this Bid for review by bidders. The successful bidder will be required to enter into a Purchase and Sale

Agreement with the City of Cheyenne, as a part of this Surplus Sale.

iii) Upon acceptance of a bid, the City will work with the buyer to complete the Purchase and Sale Agreement. The final Purchase and Sale Agreement will require approval by the Governing Body, prior to execution. Upon Governing Body approval, and

Purchase and Sale Agreement execution, the property closing can be scheduled.

10. Redevelopment Requirement

a) As a condition of sale, the purchaser shall make an honest and good-faith attempt to redevelop the Pump House consistent with the proposal submitted in their bid and in compliance with the historic preservation requirements outlined herein. If the City of

Cheyenne, in its sole discretion, determines that no substantial progress or good-faith effort toward redevelopment has occurred within a reasonable period of time following transfer of title, the City reserves the right to pursue appropriate legal remedies, including but not limited to reversion of the property to the City, enforcement of deed restrictions, or other actions necessary to protect the public interest and ensure the long-term preservation and beneficial use of the Pump House.

11. Force Majure

a) The performance of the Agreement by either party shall be subject to force majeure including, but not limited to, acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, unauthorized strikes, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the

Centers for Disease Control, or local government authority or health agencies (including, but not limited to, the health threats of COVID-19, H1N1, or similar infectious diseases), curtailment of transportation facilities, or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or unreasonably delay the performance required by this Agreement.

The Agreement may be cancelled by either party, without liability, damages, fees, or penalty, and any unused deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party.