SupplierQuestions _ Answers_Updated 1_27_2025.docx

Bid Solicitation NO. PE-54300-RFQC-2025-000000058 Task Order Contractor Services for Furniture Installation, Relocation and Moving

Question: Are there any addenda or updates to the RFQ that we need to be aware of?

Answer: No Question: How can we confirm receipt of the latest version?

Answer: N/A Question: What specific evaluation criteria will weigh most heavily in the Selection Committee’s decision-making process?

Answer: Refer to RFP Question: Can KSU provide detailed examples of past Task Order Agreements to help us understand typical project scopes?

Answer: This is a new TOC for KSU, and we do not have any prior typical scopes to scare. It can range from small office moves to complete workstation reconfiguration.

Question: Are there anticipated priority areas (e.g., furniture relocation vs. moving services) within the scope?

Answer: Furniture relocation Question: For furniture relocations where new or replacement components are needed, will the Owner require these parts to be on separate proposals for procurement through the Statewide Furniture Contract?

Answer: Yes. KSU will work with furniture dealers and manufacturers.

Question: What flexibility exists in selecting subcontractors?

Answer: The bidding company will vet and select all subcontractors according to their standards.

Question: How does KSU define “greatest value” when approving subcontractors?

Answer: KSU does not approve subcontractors.

Question: What resources or facilities (e.g., storage, staging areas) will KSU make available for furniture relocation and installation?

Answer: KSU has a central surplus area to use as needed.

Question: How will scheduling conflicts or changes in project timelines be managed once a Task Order is issued?

Answer: Any changes due to KSU’s schedule will need to be reasonably accommodated.

Question: Will the Task Order Contractor’s scope of work need to include handling moves of technology, artwork, and personal items as needed?

Answer: No Question: Is there a potential need for the Task Order Contractor to provide warehousing for inventoried items?

Answer: Yes, and it will be determined on a project-by-project basis.

Question: Could you provide more details on bonding and insurance requirements for Task Orders over $100,000?

Answer: Please visit the KSU, Fiscal Services Procurement/Doing Business with KSU website. https://fiscalservices.kennesaw.edu/procurement/supplier-vendor-info.php Question: Will KSU accept bonding equivalents?

Answer: Please visit the KSU, Fiscal Services Procurement/Doing Business with KSU website. https://fiscalservices.kennesaw.edu/procurement/supplier-vendor-info.php Question: Are there specific diversity or inclusion goals for subcontracting, and how are these tracked and enforced?

Answer: KSU is not part of the subcontractor selection process.

Question: What public safety or environmental policies must contractors follow when working on campus?

Answer: The main point of contact for the KSU account will have to go through the KSU process to be registered as a Long-Term Visitor. All parking must be covered by the contracting company, KSU is not responsible for parking fees or any tickets. KSU is a non-smoking campus. No interactions or conversations should take place between the contracting company and students.

Question: Will we be required to be escorted, or will we receive access badges to different areas/buildings?

Answer: KSU will determine the security level required per job.

Question: Are there specific expectations for the live presentation portion of the proposal beyond what is outlined in the RFQ?

Answer: No Question: Who should be included in the presentation team, and how many representatives are recommended to attend?

Answer: It is at the discretion of the interviewing company to include the appropriate representatives.

Question: How many moving companies will be awarded this contract?

Answer: Around 4-6 Question: How long is the contract for?

Answer: One year with an option to renew for four additional years.

Question: Is the work for the contract on demand year-round? Or is it just during the summer months?

Answer: Year round

Updated 1/27/2025