Supplier Guide - Locate Bid Opportunities on on emarketplace.pdf

SUPPLIER GUIDE

LOCATING BID OPPORTUNITIES

ON EMARKETPLACE

The Commonwealth of Pennsylvania Department of General Services

Bureau of Procurement www.dgs.pa.gov http://www.dgs.pa.gov/

LOCATING A SOLICITATION at E -MARKETPLACE

The Commonwealth of PA

LOCATING SOLICITATION

This guide is intended to provide you with instructions on locating current bidding opportunities on E-Marketplace.

There are two different ways to Locate a Solicitation. The most common is through E-Marketplace; navigation instructions are included below. E- Marketplace provides a high-level overview of available bid opportunities.

The second is through the PA Supplier Portal; navigation instructions are included in the section following “Locating a Solicitation at E-Marketplace”.

All bidding opportunities for materials and services for Commonwealth agencies are published at the Department of General Services’ E- Marketplace website. However, to view the entire solicitation and respond, you will need to login to the PA Supplier Portal. Your login and password are provided when supplier registration is completed.

http://www.emarketplace.state.pa.us/ http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/

To locate current bidding opportunities, go to E-Marketplace, your one-stop shop for all bidding and contract information. The main page includes, but is not limited to the following menu options:

• Solicitations – Search and view current solicitations.

• Solicitation Tabulations – A summary of the suppliers and responses to previous solicitations. These tabulations are for information only and do not constitute an official award.

• Awards – A list of all recent awards in response to Solicitations.

• Search Contracts – Search the Commonwealth database for state contracts awarded by DGS and other agency-selected contracts.

• Sole Source Procurements – Includes all agency requests for sole source purchases of supplies and services.

• Emergency Procurements – Includes all agency requests for emergency purchases of supplies and services.

• ITQ – Instructions on pre-qualifying for Invitation to Quality contracting opportunities

• Upcoming Procurements – A list of upcoming procurements available for Commonwealth agencies. Many of these procurements may not yet be advertised. Refer to the Solicitations section for those that are available for response.

All current advertised solicitations can be found on E -Marketplace under the Solicitations tab. To locate a solicitation, follow these steps:

A. Select the Solicitations tab.

B. Start a search by entering or selecting specific search criteria in one or more of the available fields, then click on “Search”.

C. Below are search results that provide a listing of current solicitations, based on the criteria selected.

D. After locating the solicitation, click on the underlined Solicitation Number to open the Advertisement Information page.

The Advertisement Information page (see above) provides a general overview of the bid, which will specify if responses will only be accepted electronically. You must go to PA Supplier Portal to complete a response.

A. Open your web browser and go to P A Supplier Portal. Browser compatibility is provided on the home page.

B. Select the Log on button.

1. Enter the Logon ID and Password created during registration.

2. Once the User ID and Password are entered, a system message will display that a passcode has been sent to your email.

a. Once the passcode is received, enter it into the space provided to access the system.

LOCATING A SOLICITATION at PA SUPPLIER PORTAL

C. If you have been assigned both the Administrator and Bidder roles, the Vendor Administrator tab will be selected by default. Select the Bidder tab to proceed.

D. To begin your search for bidding opportunities, select the Bid Processing link in the left navigation panel.

E. The Process Bid screen will display and contains search fields to assist you in locating solicitations.

- When the Solicitation number is known, in the Solicitations-All section, enter the Solicitation Number and select the Apply button to initiate the search.

- When the Solicitation number is not known, select the drop-down list in the Solicitation Status field and choose Current RFx. Then select the Apply button to initiate the search.

Note: A list of search results will display by using any search method.

- The Event Number is a link and, when selected, will open the bid solicitation for viewing.

- The Display Event or Display Response links allow the bidder to display a bid response for their company.

• The Create button allows the bidder to create a bid response on behalf of their company on any open solicitation.

• The Edit button will allow information on a previously held or submitted bid to be modified by the bidder.

• The Delete button is used by the bidder to delete a bid response.

If you require assistance with the bidding process, please contact the Customer Service Center at (877) 435-7363 and select Option 2.

F. Select the number of a particular bid to enter a response.

G. Utilize the Locating and Responding to a Solicitation End-User Procedure for detailed instructions for completing the response.

For more information about Responding to a

Solicitation, please contact:

Customer Service Center

(877) 435-7363, Option #2

555 Walnut Street, 6th Floor

Harrisburg, PA 17101 www.dgs.pa.gov

Revised February 2023 http://www.dgs.pa.gov/

For more information about Responding to a Solicitation, please contact: