Supplement to Invoices.pdf
PDF 125 KB Posted
- Attached to
- Q402--Community Nursing Home-VISN15
- Solicitation number
- 36C25521R0016
About this file
This document outlines invoicing procedures for a community nursing home care services contract across multiple Department of Veterans Affairs medical centers in VISN 15. Contractors must submit itemized invoices by the 10th of each month for services provided the previous month, including separate invoices for per diem charges and medication costs where required. Invoices are to be faxed to the specified contacts at each VA medical center, along with a summary sheet listing all patients and total charges. For medication invoices from Poplar Bluff, contractors must register with Tungsten Network and submit itemized invoices electronically by the 10th of each month to the Veterans Affairs Financial Service Center. This is an open solicitation for community nursing home care services across parts of six states in VISN 15 to provide care for VA beneficiaries, with the medical centers determining individual requirements and contracting officers soliciting offers as needed.
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Other files
| File | Type | Posted |
|---|---|---|
| Subcontracting Plan Template_A0002.pdf | ||
| 36C25521R0016 0002.pdf | ||
| 36C25521R0016 0001.pdf | ||
| SubcontractingPlan.pdf | ||
| CapabilitiesQuestionnaire.pdf | ||
| Sample QASP.pdf | ||
| Capabilities Questionnaire.pdf | ||
| INFORMATION ON WAGE DETERMINATION.pdf | ||
| Contract Deficiency Report.pdf | ||
| VISN 15 Placement.pdf | ||
| Sample UB-04.pdf | ||
| Subcontracting Plan.pdf | ||
| AOR Maps.pdf | ||
| 36C25521R0016_3.pdf |
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Text version
Attachment 1, Supplement to INVOICES
The following Invoicing Procedures apply for each VAMC placing patients under the terms of this agreement:
A. Marion VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
- Per Diem and Medications are included on one (1) invoice per patient.
2. Summary Sheet will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (618) 997-7098, Attention NVC Payment Clerk, Nursing Homes B. Poplar Bluff VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
a. Per Diems are included on one (1) invoice per patient, faxed to number below.
b. Medications are included on one (1) invoice per patient – Electronically In Accordance With Instructions on page 2 of this attachment.
2. Summary Sheets will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (573) 778-4229, Attention COR, Nursing Homes C. St. Louis VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
- Per Diems, Medications and Therapy are included on one (1) invoice per patient.
2. Summary Sheet will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (314) 894-6404, Attention NVC Payment Clerk, Nursing Homes D. Columbia VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
- Per Diem (and Medications if applicable) are included on one (1) invoice per patient.
2. Summary Sheet will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (BOTH) - on the same day -a.(573) 814-6203, Attention NVC Payment Clerk, Nursing Homes b.(573) 814-6247, Attention COR, Nursing Homes
E. Kansas City VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
- Per Diem and Medications are included on one (1) invoice per patient.
2. Summary Sheet will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (816) 922-3351, Attention COR, Nursing Homes F. Eastern Kansas Health Care System (EKHCS) - Leavenworth VAMC and Topeka VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
- Per Diem and Medications are included on one (1) invoice per patient, faxed to number below.
2. Summary Sheet will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (785) 350-4430, Attention NVC Payment Clerk, Nursing Homes G. Wichita VAMC
1. Invoices are to be submitted by 10th calendar day of the following month services were performed
a. Per Diems are included on one (1) invoice per patient.
b. Medications are included on one (1) invoice per patient.
2. Summary Sheets will be provided to include summary of all patients – name, total invoiced amounts.
3. Invoices are to be faxed to: (316) 239-2746, Attention COR, Nursing Homes
H. For Poplar Bluff-Placed Patient Medications Invoices Only –
1. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Service Center (VAFSC). VAFSC has partnered with Tungsten Network (formerly OB10), for submissions of all electronic invoices to VA. The Tungsten Network electronic invoicing is free to all VA vendors and Contractors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by visiting Tungten’s website at https://portal.tungsten-network.com/mvc/registration . Follow the internet webpage links or use the toll-free phone numbers for any assistance.
2. Contractors shall submit an electronic invoice by 10th of the following month services were performed to the VAFSC e-Invoice through the webpage portal. For questions regarding the submission of VA electronic invoices, Tungsten Network Customer Service may be contacted at (877) 489-6135. For questions regarding invoice receipts or payment, please call the VAFSC directly at (877) 353-9791 or email vafsccshd@va.gov.
https://portal.tungsten-network.com/mvc/registration https://portal.tungsten-network.com/mvc/registration https://portal.tungsten-network.com/mvc/registration
Attachment 1, Supplement to INVOICES
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