Supplement B 620-27-103 Replace building 16 Roof .pdf

SUPPLEMENT B TO SF 252 Page 1 of 58

DM-HVHCS-7232010

SUPPLEMENT B TO SF 252

PROJECT 620-27-103

(Replace Building 16 Roof – Phase 1) VA HVHCS – FDR – Montrose, NY

Supplement B defines the minimum requirements of completion for each phase of the project design. This document applies to patient/administration area renovation and involves several design disciplines. The disciplines include but are not limited to Architectural, Electrical, Structural, Life Safety & Fire Protection design. In general, the project will consist of the following items in a hospital environment:

1. Landscape Architecture

2. Architecture,

3. NA

4. Architectural Specifications,

5. NA

6. NA

7. Structures,

8. Sanitary Systems,

9. NA

10. NA

11. NA

12. NA

13. Asbestos Abatement,

14. Lead Abatement,

15. Electrical,

16. Critical Path Method (CPM),

17. Value Engineering,

18. Estimating,

19. Barrier Free Design.

20. Fire Protection

21. NA

Primary design requirements include proficiency in the Architectural, Electrical, with secondary design expertise of the related systems necessary to accomplish the individual project items.

SUPPLEMENT B TO SF 252 Page 2 of 58

All designs will comply with the applicable VA standards and Federal Codes which include NFPA. In addition, all shall promote energy conservation incorporating LEED standard, ASHRAE Code and use of VA Sustainable Design Manual issued May 6, 2014 Rev1 August 18, 2017 as part of the design guide. Compliance with the use of VA Sustainable Manual is mandatory for all categories of construction, renovation, and non-recurring maintenance projects.

The AE Firm will submit a detailed schedule of tasks for individual disciplines within the Milestone Dates of the SP-13/ AE Design Schedule.

The A/E Firm shall conform to all design criteria, specification formats (MF 04) and drawing development in accordance with Technical Information Library (web), including but not limited to A/E Package TOC, PG-18-15 Minimum Requirements for A/E Submission, Design Review Checklists, Design Manuals, Specification, Cost Estimating and Commissioning. (http://www.cfm.va.gov/TIL/index.asp).

http://www.cfm.va.gov/TIL/index.asp

SUPPLEMENT B TO SF 252 Page 3 of 58

REVIEW REQUIREMENTS

The following are minimum requirements for review purposes only. This does not relieve the Architectural/Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria.

A. The Architectural/Engineering Firm shall develop and coordinate drawings, calculations, specifications and cost estimate. The degree of completion and the stages of submission shall be as specified.

B. The Architectural/Engineering Firm shall submit documents, specification and / or drawings for review seven (7) Calendar days prior to each scheduled technical discipline review (TDR) meeting.

C. For each TDR, Architectural/Engineering Firm shall report design development in accordance with submission and design criteria.

D. At each TDR, the Architectural/Engineering Firm and technical disciplines shall review with VA red line mark-up comments and prepare technical discipline QA/QC report. A/E shall provide minutes of the meetings and distribute minutes and reports to attendees within five (5) Calendar days of the meeting.

E. The Architectural/Engineering Firm shall submit Basis of Design Report, that includes but not limited to the following: Existing Condition & Field Survey, Photographs, Findings and Recommendations, Room Data Sheets, Field Report, Cost Estimate, Minutes of Meetings, TOC Specification, Design Checklist, Drawing & Document Register and Reports as requested by the COR at each

SUPPLEMENT B TO SF 252 Page 4 of 58 phase of the design submission.

F. Provide computations and sizing calculations for Electrical, Structural, Fire

Protection, and other specialty areas required for design development. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures.

G. NA

H. The A/E Firm shall submit a construction cost estimate in RS Means format with the drawings at each project submission, prepared by an independent cost estimator. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted with Divisional Breakdown and Additional Work and Cost differences reported from previous report. For detailed elements, "lump sum", "allowance" or "sq/ft" figures will not be accepted.

I. Conduct periodic inspection services. These "site visits" include, but are not limited to, a pre-construction conference, intermediate and a final inspection visit (punch list). Depending on the complexity or length of the construction, more site visits may be required. The A/E Firm will submit a survey report summarizing the conditions found at the construction site as a result of each site visit, within five (5) Calendar days of each site visit.

J. The A/E Firm will submit a survey report including photographs for each technical discipline summarizing the conditions found as a result of design development site visit(s), within five (5) business days of each site visit

SUPPLEMENT B TO SF 252 Page 5 of 58

K. The Architectural/Engineering Firm will perform collection of as-built drawings and field verify floor plan, section, elevation, existing capacities and location of all utilities, design and upgrade as necessary to support the new renovation and extension. This may include field surveys to be performed as needed to verify existing record documents.

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PRELIMINARIES

A. Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Architectural/Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA shall make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task.

B. Preliminary Meeting: Prior to beginning any design work, a preliminary meeting shall be conducted between the Architectural/Engineering Firm and VA staff. At this stage, the scope of work shall be finalized and agreed to by all VA services involved in this project. At this point the Architectural/Engineering Firm shall have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The Architectural/Engineering Firm shall write a summary of the meeting and submit it to the Contracting Officer for distribution and approval by the appropriate staff.

C. The Architectural/Engineering Firm in collaboration with VA staff, shall illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The Architectural/Engineering Firm shall then complete and present alternative architectural solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage.

SUPPLEMENT B TO SF 252 Page 7 of 58

D. The VA considers originality and imaginative design an essential part of the Architectural/Engineering Firm's responsibility. The comprehensive environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other must be combined to produce a plan that is functional and aesthetically pleasing.

E. Complete conceptual alternatives must be displayed on the preliminary drawings.

The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase. The solution shall provide a well designed facility with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and,

(3) those with low priority for future construction.

F. A narrative to accompany the drawings shall identify construction phasing which shall be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph.

G. Subsequent to each VA review of the Architectural/Engineering Firm's work, the

Architectural/Engineering Firm shall incorporate VA recommendations into the Preliminary Drawings.

H. Technical Review Meetings (TDR): Review meetings shall be conducted at the end of each design phase. One (1) week prior to each scheduled TDR (set forth in SP-13 of the contract), submit five (5) copies of all narratives, drawings, calculations (including energy savings calculations) and cost estimates to be

SUPPLEMENT B TO SF 252 Page 8 of 58 reviewed by VA staff. The cost estimates shall reflect the level of completeness at each review stage. In addition, the Architectural/Engineering Firm shall take minutes of the TDR and submit two copies within five (5) Calendar days of the date of the TDR to the Contracting Officer for distribution to VA staff.

SUPPLEMENT B TO SF 252 Page 9 of 58

100% PRELIMINARY DESIGN

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

A. LANDSCAPE ARCHITECTURAL

1) All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions. The Architectural/Engineering firm shall conduct a site survey and review all historical drawings located at Hudson Valley Veterans Health Care campuses pertaining to the project (utilities, landscaping, etc) prior to commencing design work. Architectural/Engineering Firm shall provide 1 or more design alternatives where feasible. Those areas of the design that do not have cost effective alternatives shall not require a design alternative. Alternatives designs shall be chosen during the design review of this phase for further development in subsequent submissions.

B. ARCHITECTURAL

1. The drawings required by this submittal delineate the one approved scheme from the previous submittal. Submit a layout for all floors and roof areas. These drawings shall incorporate all revisions from comments on the previous submittal and should show all rooms, doors, corridors, basic column grid, column sizes, electrical closets, phone closets, equipment rooms, mechanical shafts, space and all vertical circulation.

SUPPLEMENT B TO SF 252 Page 10 of 58

2. Show preliminary building sections to define building configuration, area and volume. Typical wall sections showing proposed building systems and materials shall be drawn.

1. Using the floor plans, clearly define smoke compartments and exits from each compartment. Also indicate sprinklered areas (if any), location of fire extinguisher cabinets, exit paths and distance to the stair and employee occupancy.

C. INTERIOR DESIGN

No requirement at this submission.

D. ARCHITECTURAL SPECIFICATIONS

1. Submit the technical architectural specification sections of VA Master Construction Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

E. EQUIPMENT SPECIFICATIONS

No requirement at this submission.

SUPPLEMENT B TO SF 252 Page 11 of 58

F. STRUCTURAL

1. No requirement at this submission.

G. SANITARY

Submit design narrative prepared in the first review that has been adjusted for the site scheme selected. Include corrections and changes.

2. Using the site scheme selected in the first review, submit a preliminary utility plot plan showing the existing and proposed trunk sewers and the water distribution system in the entire facility. Include locations of connections to existing VA owned utility systems.

H. PLUMBING

NA

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

J. ASBESTOS/PCB ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions –

Asbestos/PCB Abatement" document (attached)

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2. Submit an exposure assessment report on the impacted areas of the project.

Include the following information:

a. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

b. Classify each impacted space as "Major Abatement", "Minor

Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area.

A "Minor Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all asbestos within the limits of the area. Quantities are to be in linear feet of pipe and square feet of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, and the total linear and square foot of asbestos to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for

SUPPLEMENT B TO SF 252 Page 13 of 58 decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment.

Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

K. LEAD ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions – LEAD

Abatement" document (attached)

2. Submit an exposure assessment report on the impacted areas of the project.

Include the following information:

a. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

SUPPLEMENT B TO SF 252 Page 14 of 58

b. Classify each impacted space as "Major Abatement", "Minor Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area.

A "Minor Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all LEAD within the limits of the area. Quantities are to be in linear feet of pipe and square foot of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated, and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, the total linear and square foot of LEAD to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment.

Provide room by room description and estimated quantities of impact

SUPPLEMENT B TO SF 252 Page 15 of 58 items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

L. ELECTRICAL

1. Provide a statement of the impact of the new construction to the existing distribution system. Include the projected load of the new construction. The narrative must include the advantages/disadvantages to support the systems as recommended by the Engineering Firm.

2. Provide a sheet for symbols, lighting fixture schedules, notes and abbreviations used at this submission.

3. Submit a clear, concise elementary one-line diagram of the proposed electrical system including all new equipment.

4. Provide a plot plan of the existing electrical distribution system.

M. BARRIER FREE DESIGN

N. FIRE PROTECTION

SUPPLEMENT B TO SF 252 Page 16 of 58

AE shall submit two (2) full size sets and one (1) half size set of hard copies design drawings and specifications including an electronic copy in PDF format. Also, all electronic copies including CAD format drawings will be provided to the VA via mandated Autodesk Build File Management system.

SUPPLEMENT B TO SF 252 Page 17 of 58

WORKING DRAWINGS

1. The final approved preliminary plan shall be the basis for the development of the Working Drawings. Any changes from this plan that the Architectural/Engineering Firm proposes must be approved by the VA Project Manager prior to proceeding with the Working Drawings.

2. All plans shall be reviewed for functional and aesthetic relationships. The result of this phase shall be a set of design documents defined to the point that no further functional decisions are required.

3. Some of the project elements may not be covered by a VA Master

Specification Section. It is the responsibility of the Architectural/Engineering Firm to develop the final specification requirements for each unit of work introduced into the project. New sections developed by the Architectural/Engineering Firm shall be in the same format as that used in the VA Master Specifications.

4. Review meetings shall be conducted at the end of each working drawing design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 / AE Design Schedule of the contract), submit Three (3) copies of drawings, specifications and cost estimates for review. The cost estimate shall reflect the level of completeness of each stage. After final approval of contract drawings has been received and the packages is ready for bid, submit 3 sets of specification and drawing documents and one set of drawings, specifications, and cost estimates on Autodesk build. Drawing files shall be in AutoCAD format, the latest version. A multipage DWF file containing all drawings in the package or shared drive access shall also be

SUPPLEMENT B TO SF 252 Page 18 of 58 provided. Specification documents shall be in Microsoft Word format.

Estimate file shall be in Microsoft Excel format.

65% WORKING DRAWINGS

1) All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions.

2) Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

3) Submit plans with all of the revisions from reviews in the Preliminary Phase incorporated into the plans.

4) Include any manufacturers cut sheets for any new buildings or proposed structures.

5) Include any required elevations and section view drawings.

1. Submit plans with all of the revisions required from reviews in the Preliminary Phase incorporated into the plans.

2. Submit floor plans for each floor, new as well as renovated, showing all plumbing fixtures, door locations and swing, smoke and fire rated partitions

SUPPLEMENT B TO SF 252 Page 19 of 58 and fire extinguisher cabinets. Show wall thickness and chase walls. All plans shall show column grid with columns indicated and expansion joints.

Indicate and identify fixed equipment. Identify wheelchair accessible facilities.

3. Submit reflected ceiling plans for the entire scope indicating ceiling mounted equipment, lighting fixtures, air diffuser registers, etc.

4. Submit equipment floor plans incorporating comments from previous review meetings. All existing and new equipment to be installed must be identified.

5. Building sections, as needed, to define building configuration. All finish floor elevations must be indicated, as well as interstitial space, if applicable.

6. Submit typical wall sections showing construction, building materials and systems, and proposed sill and head heights of openings.

7. Show drafting symbols and abbreviations per VA standards, general notes and begin drawings for partition, door, window and louver schedules.

8. Submit demolition plans, existing finish schedule and notes, on demolition plan.

9. Provide a list of provision of LEED, when required.

1. NA

SUPPLEMENT B TO SF 252 Page 20 of 58

1. Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections.

In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

3. Submit one full set of drawings of all disciplines, fully coordinated.

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Show necessary typical details correlating architectural and mechanical features.

4. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

G) Hazardous Evaluation Form (SOP 138-022)

SUPPLEMENT B TO SF 252 Page 21 of 58

Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review

H. SANITARY

1. Add building service piping to preliminary utility plans. Include approximate size of all existing pipe and invert elevations of trunk sewers.

2. Submit calculations.

1. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

I. PLUMBING

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules.

SUPPLEMENT B TO SF 252 Page 22 of 58

J. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

K. ASBESTOS/PCB ABATEMENT

1. Prepare drawings and specifications for the asbestos and PCB abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction

SUPPLEMENT B TO SF 252 Page 23 of 58 cost estimator for inclusion as a separate bid item in the project estimate.

L. LEAD ABATEMENT

1. Prepare drawings and specifications for the LEAD abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project

SUPPLEMENT B TO SF 252 Page 24 of 58

M. ELECTRICAL

2. Submit all calculations

3. Provide complete selection and sizing data, including catalog cuts and calculations.

4. Submit any applicable equipment schedule.

5. Provide a sheet for symbols, notes and abbreviations used in this submission.

6. Submit a full set of electrical, lighting, power and signal floor plans.

7. Provide demolition plans to include the complete electrical work in all areas to be renovated.

8. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

N. BARRIER FREE DESIGN

4. Submit plans incorporating comments from the previous review.

O. FIRE PROTECTION

1. Submit plans showing layout of new/relocated equipment incorporating comments from the previous review.

P. 138-022 Form

1. Complete and sign off 138-022 Form

SUPPLEMENT B TO SF 252 Page 25 of 58 copies including CAD format drawings will be provided to the VA via mandated Autodesk Build File Management system.

AE shall also submit a copy of comment resolution addressing fire protection issues to the VA for review.

SUPPLEMENT B TO SF 252 Page 26 of 58

95% WORKING DRAWINGS

1. The 95% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule.

2. It is the Architectural/Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the

Architectural/Engineering Firm shall make any changes to the documents identified as necessary.

4. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Architectural/Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

SUPPLEMENT B TO SF 252 Page 27 of 58

1. All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions.

2. Submit plans with all of the revisions from reviews in the Preliminary Phase incorporated into the plans.

3. Include any manufacturers cut sheets for any new buildings or proposed structures.

4. Include any required elevations and section view drawings.

1. Submit a 95% complete and coordinated set of construction drawings and

2. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings.

3. Submit interior details.

4. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents.

5. Submit a complete and coordinated finish schedule.

6. Submit demolition plans, existing finish schedule and notes, on demolition plans.

7. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials.

SUPPLEMENT B TO SF 252 Page 28 of 58

8. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

9. Submit equipment plans and details with all revisions from comments on previous submittal.

10. Provide a list of provision of LEED meeting the VA Energy Conservation requirements, when required.

1. NA

2. All specification sections must be prepared in a professional manner. No

In addition, all required references or reference specification sections shall identified for VA approval

2. Submit one full set of drawings of all disciplines, fully coordinate.

3. Submit a brief description of work for inclusion in the Pre-Solicitation Notice.

SUPPLEMENT B TO SF 252 Page 29 of 58

4. Final Bid Document Submittal:

a. Revise draft specifications to incorporate:

1. All changes, resolution of conflicts and modifications noted in previous reviews.

2. Results of any drawing changes not shown on the drawings that affect the specifications.

b. Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Show necessary typical details correlating architectural and mechanical features.

SUPPLEMENT B TO SF 252 Page 30 of 58

5. Show sections and details so that construction features can be defined, G. Hazardous Evaluation Form (SOP 138-022)

Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review

H. SANITARY

1. Submit 95% complete drawings to include the following:

a. Previously submitted drawings that have incorporated comments of the last review.

b. Legend, notes, and details.

I. PLUMBING

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations

5. Submit any applicable equipment schedules

SUPPLEMENT B TO SF 252 Page 31 of 58

J. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

K. ASBESTOS/PCB ABATEMENT

1. Provide details, sections, notes and other information that is necessary for complete bid documents.

2. Prepare project specifications by editing and modifying VA Master

Specifications on asbestos and PCB abatement.

3. All specification sections must be prepared in a professional manner. No

In addition, all required references or reference specification sections shall

3. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design.

Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings.

Coordinate work with the Architectural/Engineering Firm.

4. Provide an integrated phasing plan showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

SUPPLEMENT B TO SF 252 Page 32 of 58

5. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

6. Perform Task 5 according to the "Special Instructions – Asbestos/PCB

L. LEAD ABATEMENT

Specifications on asbestos abatement.

3. All specification sections must be prepared in a professional manner. No

In addition, all required references or reference specification sections shall

4. Provide the drawings and specifications for the restoration of the impacted

Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old, SUPPLEMENT B TO SF 252 Page 33 of 58

5. Provide an integrated phasing plan showing how the abatement and the

6. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of LEAD to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above

7. Perform Task 5 according to the "Special Instructions – LEAD Abatement" document (attached)

M. ELECTRICAL

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and

SUPPLEMENT B TO SF 252 Page 34 of 58

6. Provide a sheet for symbols, notes and abbreviations used at this submission.

7. Submit a full set of electrical, lighting, power, and signal floor plans.

8. Provide demolition plans to indicate the complete electrical work in all areas to be renovated.

9. Phasing and shutdown requirements.

N. BARRIER FREE DESIGN

1. Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design.

O. FIRE PROTECTION

1. Complete all plans and specifications. Ensure compliance with NFPA and other applicable codes.

P. Estimating

8. Engineering firm will provide a complete and accurate cost estimate.

9. Construction estimate will be in R.S. Means format.

Q. PHASING REQUIREMENTS

1. Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), SUPPLEMENT B TO SF 252 Page 35 of 58 and what government constraints shall exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Architectural/Engineering Firm shall submit the following phasing information:

a. Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases.

If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description.

b. Individual phases shall be outlined and labeled on all drawings including site, architectural, Structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings.

a. All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly.

SUPPLEMENT B TO SF 252 Page 36 of 58

R. ESTIMATING

1. Engineering firm will provide a complete and accurate cost estimate.

2. Construction estimate will be in R.S. Means format

S. Meetings

1. Meet, review and execute the Hazardous Evaluation Form (SOP 138-022)

Section A and C for the referenced project at 65 % and 95% working drawing submission review.

copies including CAD format drawings will be provided to the VA via mandated Autodesk Build File Management system.

AE shall also submit a copy of the comment resolution addressing fire protection issues to the VA for review.

100% WORKING DRAWINGS

1. The 100% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and

SUPPLEMENT B TO SF 252 Page 37 of 58 construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule.

2. It is the Architectural/Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the

Architectural/Engineering Firm shall make any changes to the documents identified as necessary.

4. The Architectural/Engineering Firm shall deliver the original contract drawings to the Project Manager for signature, after the previous review comments are incorporated and the contract drawings have been approved.

The contract drawings shall bear the seal of the Registered Architect and Professional Engineer responsible for the design.

5. Submit a complete set of applicable VA Master Specifications edited to architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

1. All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD, the latest version. The drawings must delineate new construction from existing conditions.

SUPPLEMENT B TO SF 252 Page 38 of 58

2. Submit applicable sections of the VA Master Specifications (MF2004

1. Submit a 100% complete and coordinated set of construction drawings and

2. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings.

3. Submit interior details.

4. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents.

5. Submit a complete and coordinated finish schedule.

6. Submit demolition plans, existing finish schedule and notes, on demolition plans.

7. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials.

8. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

9. Submit equipment plans and details with all revisions from comments on previous submittal.

SUPPLEMENT B TO SF 252 Page 39 of 58

10. Provide a list of provision of LEED meeting the VA Energy Conservation requirements.

C. INTERIOR DESIGN

2. Submit one full set of drawings of all disciplines, fully coordinate.

3. Submit a brief description of work for inclusion in the Pre-Solicitation Notice.

4. Final Bid Document Submittal:

a. Revise draft specifications to incorporate:

1. All changes, resolution of conflicts and modifications noted in previous reviews.

2. Results of any drawing changes not shown on the drawings that affect the specifications.

b. Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit

SUPPLEMENT B TO SF 252 Page 40 of 58 a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Show necessary typical details correlating architectural and mechanical features.

5. Show sections and details so that construction features can be defined, G. SANITARY

1. Submit 100% complete drawings to include the following:

a. Previously submitted drawings that have incorporated comments of the last review.

b. Legend, notes, and details.

H. PLUMBING

SUPPLEMENT B TO SF 252 Page 41 of 58

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Provide complete selection and sizing data, including catalog cuts and

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

J. ASBESTOS/PCB ABATEMENT

Specifications on asbestos and PCB abatements.

Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old

SUPPLEMENT B TO SF 252 Page 42 of 58 abatement areas, the total linear and square feet of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above

6. Perform Task 5 according to the "Special Instructions – Asbestos/PCB

K.LEAD ABATEMENT

Specifications on LEAD abatement.

Provide for replacing of removed LEAD with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings. Coordinate work with the Architectural/Engineering Firm.

SUPPLEMENT B TO SF 252 Page 43 of 58 abatement areas, the total linear and square feet of LEAD to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above

6. Perform Task 5 according to the "Special Instructions - LEAD Abatement" document (attached)

L. ELECTRICAL

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations

5. Submit any applicable equipment schedules

6. Provide a sheet for symbols, notes and abbreviations used at this submission.

7. Submit a full set of electrical, lighting, power, and signal floor plans.

8. Provide demolition plans to indicate the complete electrical work in all areas to be renovated.

SUPPLEMENT B TO SF 252 Page 44 of 58

9. Phasing and shutdown requirements.

M. BARRIER FREE DESIGN

1. Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design.

N. FIRE PROTECTION

1. Complete all drawings and specifications. Ensure compliance with NFPA.

Provide hydraulic calculations used to derive the pipe and equipment dimensions and ratings.

O. PHASING REQUIREMENTS

1. Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Architectural/Engineering Firm shall submit the following phasing information:

SUPPLEMENT B TO SF 252 Page 45 of 58

a. Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases.

If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description.

b. Individual phases shall be outlined and labeled on all drawings including site, architectural, Structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings.

c. All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly.

P. Estimating

1. Engineering firm will provide a complete and accurate cost estimate.

2. Construction estimate will be in R.S. Means format

SUPPLEMENT B TO SF 252 Page 46 of 58 copies including CAD format drawings will be provided to the VA via mandated Autodesk Build File Management system.

AE shall also submit a copy of comment resolution addressing fire protection issues to the VA for review.

CONTRACT DOCUMENTS

1. The Architectural/Engineering Firm shall deliver the original contract drawings to the Project Manager for signature, after the previous review comments are incorporated and the contract drawings have been approved.

The contract drawings shall bear the signature and seal of the Registered Architect and Professional Engineer responsible for the design.

a) 3 sets of printed Contract drawings. (All drawings stamped and signed)

b) Provide electronic copy of drawings in AutoCAD most current version transmitted via Auto Desk Build (Electronic File Management system).

c) Provide electronic copy of drawings in PDF format transmitted via Auto

Desk Build (Electronic File Management system).

2. Submit a complete set of applicable VA Master Specifications edited to architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

SUPPLEMENT B TO SF 252 Page 47 of 58

a) Provide electronic copy of specifications in PDF and WORD format transmitted via Auto Desk Build (Electronic File Management system).

b) Provide bound and stamped hardcopy of specifications.

c) AE site visit for Pre-Bid conference.

d) Answer questions from prospective bidders about the project design.

e) AE provide Submittal Log listing the anticipated required submissions and indicated receipt (critical) priority.

f) AE provide the final catalog cut sheets and manufacturers literature for all equipment.

SOLICITATION SUPPORT SERVICES

Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period,…