SUNY_Orange_RFP_OCCC_2027_08_Cost_Sheet.xlsx
XLSX spreadsheet 29 KB Posted
- Solicitation number
- 2138749
- Issued by
- Orange County, New York
About this file
This is a Cost Proposal Sheet for SUNY Orange's RFP-OCCC-2027-08, which seeks Architectural and Engineering Services for a Facilities Master Plan Phase I across the Middletown and Newburgh campuses. The scope encompasses coordinated planning, programming, design, bidding, construction administration, and closeout services for six project areas: Middletown's Harriman Hall, Hudson Hall, and Bio-Tech Building; Newburgh's Tower Building and Site Improvements; and campus-wide/program-wide services. Basic Services are defined as normal professional services necessary to deliver Phase I work from validation through closeout, including Initiation/Design Management, Existing Conditions assessment, Programming/Basis of Design, Phasing/Swing Space/Logistics, Schematic Design, Design Development, Construction Documents, Bidding/Award, Construction Administration/Observation, and Closeout/Warranty Review. The cost sheet template requires offerors to separately identify optional/additional services such as specialty surveys, environmental services, commissioning, move management, resident project representation, sustainability certification, and services related to concealed conditions or changes in law.
The proposal requires submission of a separate sealed cost proposal distinct from the technical proposal, with fees evaluated as Criterion G worth 10 points based on reasonableness. Offerors must disclose hourly rates for various roles (Principal/Partner through Administrative/Clerical), subconsultant markups on authorized additional services, reimbursable expense markups, and any annual hourly-rate escalation assumptions. Reimbursable expenses require receipts and documentation of relationship to contracted work. The RFP establishes contracting goals including 6.00% Service-Disabled Veteran-Owned Business (SDVOB), 15.00% Minority Business Enterprise (MBE), 15.00% Women Business Enterprise (WBE), and 30.00% Disadvantaged Business Enterprise (DBE) participation. Previous contract awardees within the past five years include firms such as C & S Engineers, Greenman-Pederson, LAN Associates, Langan, and H2M, among others. Offerors must state scope assumptions regarding projects included, bid packages, design review cycles, construction duration, site-observation frequency, cost-estimating milestones, surveys, hazardous-material services, commissioning, technology planning, move management, reimbursables, and Construction Manager coordination.
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Other files
| File | Type | Posted |
|---|---|---|
| Pay to Play Forms w Memo.pdf | ||
| RFP-OCCC-2027-08_FMP_Phase_I_AE_Services_072926.pdf | ||
| SUNY ORANGE NEW VENDOR FORM 030525 accessible.pdf | ||
| AE Agreement.doc | DOC document |
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Text version
Cost Proposal
| SUNY ORANGE — OFFEROR COST PROPOSAL | |||||
| Architectural and Engineering Services — Facilities Master Plan Phase I | RFP-OCCC-2027-08 | |||||
| OFFEROR INFORMATION | |||||
| Offeror / Firm Name | Proposal Date | ||||
| Address | Primary Contact | ||||
| City / State / ZIP | Phone / Email | ||||
| Authorized Signatory | Title | ||||
| Rate Validity | Per final RFP / addenda | Cost Proposal Status | Separate sealed cost proposal | ||
| A. BASIC SERVICES FEE SUMMARY | |||||
| Project Area | Basic Services Fee | % of Basic Fee | PROPOSAL COST SUMMARY | ||
| Middletown — Harriman Hall | $0.00 | 0.0% | Basic Services Fee | $0.00 | |
| Middletown — Hudson Hall | $0.00 | 0.0% | Separate Reimbursable Allowance / NTE | ERROR:#REF! | |
| Middletown — Bio-Tech Building | $0.00 | 0.0% | BASE PROPOSAL AMOUNT | ERROR:#REF! | |
| Newburgh — Tower Building | $0.00 | 0.0% | Optional / Additional Services (if all listed amounts authorized) | $0.00 | |
| Newburgh — Site Improvements | $0.00 | 0.0% | |||
| Campus-wide / Program-wide | $0.00 | 0.0% | |||
| TOTAL BASIC SERVICES FEE | $0.00 | 0.0% | |||
| B. KEY PRICING DISCLOSURES | |||||
| Subconsultant markup on authorized additional services | 0.0% | Reimbursable markup | 0.0% | ||
| Annual hourly-rate escalation (if any) | 0.0% | Software / license costs | Disclose separately if applicable | ||
| Meetings included in Basic Fee | See Scope Assumptions | Construction duration / site observation | See Scope Assumptions | ||
| C. COST PROPOSAL INSTRUCTIONS / RFP BASIS | |||||
| 1. Enter all Basic Services fees in the Basic Services Detail tab. The RFP defines Basic Services as normal professional services necessary to deliver authorized Phase I work from validation through closeout. | |||||
| 2. Separately identify Optional / Additional Services when not included in Basic Services. Do not blend optional services into the Basic Services total without clearly stating that assumption. | |||||
| 3. State reimbursable expense assumptions, hourly rates, and markups. Receipts/documentation are required for reimbursables invoiced under the RFP. | |||||
| 4. State meeting allowances, review cycles, construction-duration/site-observation assumptions, bid-package assumptions, and CM coordination assumptions in the Scope Assumptions tab. | |||||
| 5. The RFP evaluates proposed fee, reimbursable structure, hourly rates, and overall cost reasonableness as Criterion G (10 points). | |||||
| 6. Submit the cost proposal separately from the technical proposal as required by the RFP. | |||||
| OFFEROR AUTHORIZATION | |||||
| Authorized Signature | Date | ||||
| Printed Name | Title |
Basic Services Detail
| BASIC SERVICES FEE DETAIL — ENTER LUMP-SUM FEES BY PROJECT AREA AND PHASE | |||||||||||
| Use $0 where a phase is not separately allocated. Project totals flow automatically to the Cost Proposal summary. | |||||||||||
| Project Area | Initiation / Design Mgmt | Existing Conditions | Programming / Basis of Design | Phasing / Swing Space / Logistics | Schematic Design | Design Development | Construction Documents | Bidding / Award | Construction Admin / Observation | Closeout / Warranty Review | Project Total |
| Middletown — Harriman Hall | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Middletown — Hudson Hall | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Middletown — Bio-Tech Building | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Newburgh — Tower Building | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Newburgh — Site Improvements | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Campus-wide / Program-wide | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| PHASE TOTAL | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| % OF BASIC SERVICES BY PHASE | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% |
| RFP phase references: Initiation/Design Management (§6.7), Existing Conditions (§6.8), Programming/BOD (§6.9), Phasing/Swing/Logistics (§6.11), SD (§6.12), DD (§6.13), CDs (§6.14), Bidding (§6.15), Construction Administration (§6.16), Closeout/Warranty (§6.17). |
Optional Services
| OPTIONAL / ADDITIONAL SERVICES — SEPARATELY IDENTIFY WHEN NOT INCLUDED IN BASIC SERVICES | ||||||
| Pricing may be lump sum, not-to-exceed (NTE), unit rate, or hourly as appropriate. Only authorized additional services should be performed. | ||||||
| No. | Optional / Additional Service | Included in Basic Fee? | Pricing Basis | Unit / Rate Description | Amount / NTE | Notes / Assumptions |
| 1 | Boundary, topographic, utility, laser scanning, drone, subsurface, geotechnical, or other specialty surveys | No | Lump Sum | $0.00 | ||
| 2 | Hazardous-material sampling, laboratory testing, abatement design, air monitoring, or environmental services | No | Lump Sum | $0.00 | ||
| 3 | Independent / enhanced commissioning, retro-commissioning, or measurement & verification | No | Lump Sum | $0.00 | ||
| 4 | Detailed move management; FF&E / specialty equipment procurement-installation management; post-occupancy services | No | Lump Sum | $0.00 | ||
| 5 | Full-time resident project representation / clerk-of-the-works services | No | Lump Sum | $0.00 | ||
| 6 | Design or administration of enabling projects outside final authorized Phase I limits, including potential Kaplan Hall work | No | Lump Sum | $0.00 | ||
| 7 | Multiple bid packages or rebidding beyond the baseline assumed in the proposal | No | Lump Sum | $0.00 | ||
| 8 | Grant, fundraising, donor, naming, or public-engagement materials beyond normal design presentations | No | Lump Sum | $0.00 | ||
| 9 | Sustainability certification; energy modeling beyond code; life-cycle carbon analysis; incentive/rebate applications | No | Lump Sum | $0.00 | ||
| 10 | Services from material scope changes, concealed conditions not reasonably discoverable, or changes in law/agency requirements | No | Lump Sum | $0.00 | ||
| Optional Services Amount / NTE Subtotal | $0.00 | |||||
| TOTAL FOR SUMMARY | $0.00 |
Hourly Rates & Markups
| HOURLY RATES AND MARKUPS — AUTHORIZED ADDITIONAL SERVICES / EXTRA MEETINGS | ||||||
| MARKUPS / ESCALATION | ||||||
| Item | Proposed % | Notes | ||||
| Subconsultant markup | 0.0% | |||||
| Reimbursable expense markup | 0.0% | |||||
| Annual hourly-rate escalation (if any) | 0.0% | State effective date / contract-year assumptions below | ||||
| Role / Classification | Prime or Subconsultant | Discipline / Firm | Current Hourly Rate | Effective Through | OT / Premium Basis | Notes |
| Principal / Partner | Prime | $0.00 | ||||
| Project Executive | Prime | $0.00 | ||||
| Project Manager | Prime | $0.00 | ||||
| Project Architect | Prime | $0.00 | ||||
| Architect / Designer | Prime | $0.00 | ||||
| BIM / VDC Manager | Prime | $0.00 | ||||
| BIM / CAD Technician | Prime | $0.00 | ||||
| Interior Designer / Planner | Prime | $0.00 | ||||
| Structural Engineer | Prime | $0.00 | ||||
| Mechanical Engineer | Prime | $0.00 | ||||
| Electrical Engineer | Prime | $0.00 | ||||
| Plumbing / Fire Protection Engineer | Prime | $0.00 | ||||
| Civil Engineer | Prime | $0.00 | ||||
| Landscape Architect | Prime | $0.00 | ||||
| Technology / AV / Telecom / Security Specialist | Prime | $0.00 | ||||
| Laboratory / Clinical / Simulation / Dental Planner | Prime | $0.00 | ||||
| Cost Estimator | Prime | $0.00 | ||||
| Scheduler / Phasing / Logistics Specialist | Prime | $0.00 | ||||
| Code / Life Safety / Accessibility Specialist | Prime | $0.00 | ||||
| Sustainability / Energy Specialist | Prime | $0.00 | ||||
| Construction Administrator | Prime | $0.00 | ||||
| Field Representative / Resident Project Representative | Prime | $0.00 | ||||
| Commissioning Specialist | Prime | $0.00 | ||||
| Administrative / Clerical | Prime | $0.00 | ||||
| Other | Prime | $0.00 | ||||
| Note: The RFP requires the number/type of meetings assumed in the Basic Fee and hourly rates for additional meetings beyond that allowance. See the Scope Assumptions tab for meeting allowances. |
Scope Assumptions
| REQUIRED SCOPE ASSUMPTIONS / COST BASIS | |||||
| Complete this tab so the College can compare proposed fees on a consistent scope basis. | |||||
| No. | RFP Assumption Category | Included / Excluded / As Noted | Bidder Assumption / Quantity | Cost Impact / Reference | RFP Section |
| 1 | Projects, floors, areas, and building subphases included in the base fee | 6.33 | |||
| 2 | Number of design / construction bid packages and anticipated construction contracts | 6.33 | |||
| 3 | Design milestones and review cycles included | 6.33 | |||
| 4 | Construction duration assumed | 6.33 | |||
| 5 | Site-observation frequency by discipline | 6.33 | |||
| 6 | Cost-estimating milestones and level of estimate detail | 6.25 / 6.33 | |||
| 7 | Surveys / testing included or excluded | 6.32 / 6.33 | |||
| 8 | Hazardous-material services included or excluded | 6.32 / 6.33 | |||
| 9 | Commissioning services included or excluded | 6.32 / 6.33 | |||
| 10 | Technology / specialty equipment planning included or excluded | 6.5 / 6.33 | |||
| 11 | Move-management services included or excluded | 6.32 / 6.33 | |||
| 12 | Reimbursables / printing / travel / permit assumptions | 6.33 | |||
| 13 | Hourly rates / markups for authorized additional services | 6.33 | |||
| 14 | Construction Manager coordination assumptions / services assumed by CM | 6.31 / 6.33 | |||
| MEETINGS INCLUDED IN BASIC FEE | |||||
| Meeting Type | Number Included | Typical Duration (hrs) | Typical Attendees / Disciplines | Virtual / In-Person Assumption | Notes |
| Kickoff / executive alignment | 0 | 0.0 | |||
| Programming workshops | 0 | 0.0 | |||
| Regular design / project coordination | 0 | 0.0 | |||
| Schematic Design presentations | 0 | 0.0 | |||
| Design Development presentations | 0 | 0.0 | |||
| Construction Document milestone presentations | 0 | 0.0 | |||
| Phasing / swing-space / logistics / shutdown workshops | 0 | 0.0 | |||
| Pre-bid meetings / site visits | 0 | 0.0 | |||
| Preconstruction conferences | 0 | 0.0 | |||
| Construction progress meetings | 0 | 0.0 | |||
| Commissioning / training / closeout meetings | 0 | 0.0 | |||
| Leadership / trustee / County / SUNY / funding-partner presentations | 0 | 0.0 |
RFP Basis
| RFP BASIS FOR COST SHEET — INTERNAL / PROCUREMENT REFERENCE | |||
| RFP Section | Page | Requirement Reflected in Cost Sheet | Workbook Location |
| 6.6 | 12 | Basic Services include normal professional services from validation through closeout. | Basic Services Detail / Cost Proposal |
| 6.27 | 19 | Proposal must state number/type of meetings included in Basic Fee and hourly rates for extra meetings. | Scope Assumptions / Hourly Rates & Markups |
| 6.32 | 20–21 | Optional / Additional Services are to be separately priced or identified when not included in Basic Services. | Optional Services |
| 6.33 | 21 | Respondents must state scope assumptions, reimbursables, hourly rates, markups, and CM coordination assumptions. | Scope Assumptions / Reimbursables / Hourly Rates & Markups |
| 11 | 23–24 | Reimbursable expenses invoiced require listing, receipts, and documentation of relationship to contracted work. | Reimbursables |
| 1.5 / 12 | 6 / 24 | Cost proposal must be separate from technical proposal and separately sealed/labeled. | Cost Proposal |
| 16 — Criterion G | 26 | Fee, reimbursable structure, hourly rates, and overall cost reasonableness are worth 10 points. | Cost Proposal |
| 6.25 | 18 | Cost-management services include detailed estimates and separation of construction/soft-cost elements. | Basic Services Detail / Scope Assumptions |
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