SUBSTITUTION_REQUEST_FORM_.pdf

This is a Substitution Request Form related to a steel sign post and hardware procurement by Washington County Land Use and Transportation Operations Maintenance Division in Oregon. The form provides a standardized template for vendors to request consideration of alternative products in lieu of items specified in the contract documents. Bidders must submit detailed product descriptions, specifications, drawings, photographs, and performance data to support their substitution requests. The form requires vendors to certify that proposed substitutions maintain equivalent or superior function, appearance, and quality compared to specified items and will not adversely affect project dimensions, other trades, construction schedules, or warranty requirements. The underlying contract opportunity is a three-year award valued at $200,000 with renewable options extending to five years for the supply of steel sign posts and hardware to support Washington County's general work and operations maintenance activities.

The contract operates on an award-all basis, meaning only one supplier will be selected to provide quotes on all listed items at the lowest price. All materials must be delivered prepaid with freight costs borne by the supplier, FOB destination to 1400 SW Walnut Street, Hillsboro, Oregon. Materials must arrive within 10 business days of order placement, or Washington County reserves the right to cancel orders at no cost to the County. The contract includes escalation and de-escalation language to address potential price adjustments over the contract term. Quantities will vary based on the County's work program and scheduled activities. The Substitution Request Form allows the County to track and evaluate alternative products, with acceptance decisions documented through checkboxes for accepted, accepted as noted, or not accepted determinations.