SUBSTITUTION_REQUEST_FORM_.pdf

This is a Substitution Request Form used by Washington County, Oregon for the Signal Pole Pre-order for Bonita/Sequoia Intersection project in Tigard. The form provides a standardized template for bidders and contractors to request approval of proposed substitutions to specified items detailed in the contract documents. The form requires submitters to identify the bid number, specify the original item being substituted by section, page, and paragraph reference, and provide detailed information supporting the substitution request. Contractors must submit comprehensive product data including descriptions, specifications, drawings, photographs, and performance or test data sufficient for evaluation.

The form requires submitters to certify that the proposed substitution does not affect drawing dimensions, will not adversely impact other trades, construction schedules, or warranty requirements, and that maintenance and service parts will be locally available. Submitters must also attest that the proposed substitution is functionally, aesthetically, and qualitatively equivalent or superior to the specified item. The form includes submission fields for contractor information, signature, and date, along with designated spaces for the receiving party to document receipt date, timestamp, and decision status, with options to accept, accept with noted modifications, or reject the substitution request. Remarks sections allow for additional comments regarding the disposition of each request.