Subsistence Cover Letter.docx
DOCX document 94 KB Posted
- Attached to
- FCI Ashland FY'27 Qtr 1 Subsistence
- Solicitation number
- 15B1022700000005
About this file
This is a cover letter template for subsistence supply proposals to the Federal Bureau of Prisons at FCI Ashland. The document does not contain substantive contractual requirements or specific proposal content; rather, it serves as a template format for offerors to use when submitting their quotations for the quarterly subsistence solicitation.
The underlying solicitation (RFQ 15B1022700000005) seeks firm-fixed-price bids for food products including subsistence items, bread, eggs, and dairy products for delivery from October 1 through December 31, 2026, to FCI Ashland in Ashland, Kentucky. The requirement falls under NAICS code 311999 with a 700-employee small business size standard. All bids must be submitted by August 14, 2026, at 12:00 PM EST via SAM.gov, with award decisions based primarily on price and secondarily on past performance. Offerors must maintain active SAM.gov registration with completed representations and certifications. Payments will be processed through Electronic Funds Transfer or Government Purchase Card for awards of $15,000 or less. The Government reserves the right to make single or multiple awards and has indicated that Faith-Based and Community-Based Organizations are eligible to participate.
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Other files
| File | Type | Posted |
|---|---|---|
| Subsistence Specs.xlsx | XLSX spreadsheet | |
| Subsistence RFQ15B10227Q00000005 SAM.Gov Posting.pdf |
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Text version
U. S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution FCI Ashland PO Box 888 St Rt 716 Ashland Ky, 41105 Dear Offeror:
Solicitation RFQ15B10227Q00000005 is being issued as a request for quotation (RFQ) under the Revolutionary FAR Overhaul (RFO). Prepared by the Federal Bureau of Prisons, Federal Correctional Institution FCI Ashland, this solicitation is for FY27 1st Quarter Subsistence (Subsistence, Bread, Eggs, and Dairy included)(Bread will be a weekly delivery), with a performance period of October 1, 2026, through December 31, 2026.
When submitting your quote, please adhere to the following updated RFO guidelines:
Requirement Details & Set-Asides: The North American Industrial Classification System (NAICS) code for this requirement is 311999. This acquisition is 100% set-aside for small business concerns. All responsible small businesses, including Faith-based and Community-based organizations, are encouraged to submit quotes.
Award Basis: In accordance with the RFO’s focus on best value, the Government reserves the right to award item-by-item, in groups, or in aggregate. The award will be based on the quote(s) most advantageous to the Government, evaluating specifications, past performance, price. Offerors must provide a firm-fixed price inclusive of all shipping and processing costs. Orders exceeding $15,000 will be paid via Electronic Funds Transfer (EFT); orders $15,000 and under will be paid via Government Purchase Card.
Compliance & Specifications: Offerors must have an active registration in the System for Award Management (SAM) at https://sam.gov. Per FAR 52.212-3, please ensure your Representations and Certifications are current in SAM.gov; if not, a completed copy must be included with your quote. Strict adherence to item specifications is required. Substitutions, alternate items, or alternate packaging will not be considered. Do not submit a bid for items that do not meet the exact specifications listed.
Submission: Bids must be submitted via email to tstewart1@bop.gov no later than August 14, 2026, at 12:00 PM EST. All inquiries must be submitted in writing via email to PPS T. Stewart. Phone inquiries will not be accepted.
Respectfully, T. Stewart PPS FCI Ashland Tstewart1 @bop.gov image1.png
File details come from the government source that posted it. Updated .