Subsistence Cover Letter.docx
DOCX document 94 KB Posted
- Solicitation number
- 15B1022600000012
About this file
This is a cover letter for a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, Federal Correctional Institution FCI Ashland for FY26 fourth quarter subsistence supplies. The solicitation RFQ15B10226Q00000012 seeks quotations for subsistence products including general subsistence items, bread, eggs, and dairy products, with bread requiring weekly deliveries. The performance period runs from July 1, 2026, through September 30, 2026, with delivery to FCI Ashland in Ashland, Kentucky. The requirement falls under NAICS code 311999 and is a 100% small business set-aside, including faith-based and community-based organizations.
Offerors must submit firm-fixed-price quotations that include all shipping and processing costs via email to tstewart1@bop.gov no later than May 17, 2026, at 4:00 PM EST. Award will be made on a best-value basis considering specifications, past performance, and price, with the Government reserving the right to award item-by-item, in groups, or in aggregate. All offerors must maintain active registration in the System for Award Management (SAM.gov) with current representations and certifications. Payments will be processed via Electronic Funds Transfer for orders exceeding $15,000 or by Government Purchase Card for orders of $15,000 or less. Strict adherence to item specifications is required with no substitutions permitted. All inquiries must be submitted in writing via email; phone inquiries will not be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 15B1022600000012 SAM.GOV Posting.pdf | ||
| Subsistence Specs.pdf |
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Text version
U. S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution FCI Ashland PO Box 888 St Rt 716 Ashland Ky, 41105 Dear Offeror:
Solicitation RFQ15B10226Q00000012 is being issued as a request for quotation (RFQ) under the Revolutionary FAR Overhaul (RFO). Prepared by the Federal Bureau of Prisons, Federal Correctional Institution FCI Ashland, this solicitation is for FY26 4th Quarter Subsistence (Subsistence, Bread, Eggs, and Dairy included)(Bread will be a weekly delivery), with a performance period of July 1, 2026, through September 30, 2026.
When submitting your quote, please adhere to the following updated RFO guidelines:
Requirement Details & Set-Asides: The North American Industrial Classification System (NAICS) code for this requirement is 311999. This acquisition is 100% set-aside for small business concerns. All responsible small businesses, including Faith-based and Community-based organizations, are encouraged to submit quotes.
Award Basis: In accordance with the RFO’s focus on best value, the Government reserves the right to award item-by-item, in groups, or in aggregate. The award will be based on the quote(s) most advantageous to the Government, evaluating specifications, past performance, price. Offerors must provide a firm-fixed price inclusive of all shipping and processing costs. Orders exceeding $15,000 will be paid via Electronic Funds Transfer (EFT); orders $15,000 and under will be paid via Government Purchase Card.
Compliance & Specifications: Offerors must have an active registration in the System for Award Management (SAM) at https://sam.gov. Per FAR 52.212-3, please ensure your Representations and Certifications are current in SAM.gov; if not, a completed copy must be included with your quote. Strict adherence to item specifications is required. Substitutions, alternate items, or alternate packaging will not be considered. Do not submit a bid for items that do not meet the exact specifications listed.
Submission: Bids must be submitted via email to tstewart1@bop.gov no later than May 17 2026, at 4:00 PM EST. All inquiries must be submitted in writing via email to PPS T. Stewart. Phone inquiries will not be accepted.
Respectfully, T. Stewart PPS FCI Ashland Tstewart1 @bop.gov image1.png
File details come from the government source that posted it. Updated .