Subsistence Cover Letter.docx

U. S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution 2600 Hwy 301 South Jesup, GA 31599

Dear Offeror:

Solicitation 15B10225Q00000009 is being issued as a request for quotation (RFQ). The solicitation document is prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Ashland, KY for the acquisition of Subsistence items for FY26, 1st Quarter, October 01, 2025, through December 31, 2025. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all the information provided herein:

The North American Industrial Classification System (NAICS) code applicable to this requirement is 311999. The solicitation is 100% set-aside for small business. The small business size standard for this NAICS code is 1-500 employees. All responsible small businesses may submit a quote which may be considered. Faith-based and Community-based organizations can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible.

The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. The basis for the award will be best value to the Government on a per-line item basis or a single award. Quotes will be evaluated considering specification met, past performance, delivery, and or price. Responsible offerors shall incorporate shipping costs and any other internal processing costs into their bid price. Orders over $10,000 will be awarded on a firm-fixed price purchase order and paid electronically, and orders under $10,000 will be paid using a government purchase card.

Bidders are advised to include a completed copy of the attached provision at FAR 52.212-3 with their offers if they do not have complete Representations & Certifications readily available in their System for Award Management record.

Failure to comply with the stated item specifications on the bid sheet will result in your quoted item not being considered for award or your item being refused upon delivery. No specification substitutions will be accepted. DO NOT bid an alternate item or alternate packaging. DO NOT bid if you cannot meet the specifications as this add to the backlog of processing the Award in a timely manner.

Bids are due by email to cparker@bop.gov no later than August 14, 2025, at 12:00pm est. Please submit all questions you have in writing. Questions may be submitted via email to Contracting Department, CS C. Parker, at email address cparker@bop.gov. Phone inquiries will not be responded to.

Respectfully, CS C. Parker Contracting Department cparker@bop.gov image1.png image2.png