Subsistence CL.docx
DOCX document 55 KB Posted
- Attached to
- 15B30326Q00000015 FY26 SUBSISTENCE
- Solicitation number
- 15B30326Q00000015
About this file
This is a cover letter transmitting a Request for Quote (RFQ) for quarterly subsistence products to the Federal Bureau of Prisons Federal Correctional Institution in Edgefield, South Carolina. The solicitation number is 15B30326Q00000015, issued May 5, 2026, with quotes due Friday, May 15, 2026, by 1:00 p.m. Eastern Standard Time. The acquisition is restricted to 100% small businesses and utilizes a firm-fixed price contract type. Delivery is scheduled for on or around July 1, 2026, to the facility at 501 Gary Hill Road, Edgefield, South Carolina 29824, with the Food Service Department reserving the right to make weekly adjustments to quantities and schedules based on institutional needs.
All quoters must include their Data Universal Numbering System (DUNS) and Unique Entity Identifier (UEI) numbers and maintain current registration in the System for Award Management (SAMS) database, with failure to do so potentially resulting in elimination from consideration. Quotes must be submitted via email or hand-carry to Sammie Rhodes or Kimberly Stroman at the Administration Building address listed. The Government reserves the right to make multiple awards and will evaluate offers based on past performance and price considered equally. Quoters must meet all stated specifications and maintain quoted prices; failure to provide items at the quoted price due to cost increases may result in disqualification from future quarterly solicitations. Additional terms include FOB Destination pricing and potential use of Electronic Funds Transfer for payment. Questions must be submitted in writing via fax to (803) 637-7161 or email to s1rhodes@bop.gov.
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| File | Type | Posted |
|---|---|---|
| Subsistence.docx | DOCX document | |
| 4TH QTR SUBSIS FY26.pdf |
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Text version
U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Post Office Box 723 Edgefield, South Carolina 29824
May 5, 2026
Dear Offeror:
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Edgefield, South Carolina, Contracting Office, for the acquisition of subsistence products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
**Please note: If you receive the award of any of the items listed on the request for quotation, and at the last minute you cannot provide the items due to a price increase, we will be limited on you receiving a request for quotation for next quarter’s requirements. Keep in mind, you are required to provide the items at the price you quoted on the request for quotation. **
When providing your pricing for the items listed on the Request for Quotation, keep in mind, you are required to meet all specifications stated. If you choose to provide an alternate item other than what is stated, the item will be awarded to the next lowest bidder. If you do not change package sizing or quantity, you must make a note on your bid sheet. If you fail to make a note, you must honor the price offered. It cannot be changed.
Quoters should include their Data Universal Numbering System (DUNS) and Unique Entity Identifier (UEI) number in their offers. The Contracting Officer will verify registration in the System for Award Management (SAMS) database prior to award by entering the potential awardees’ DUNS number into the SAMS database. Failure to complete this registration procedure outlined in this solicitation, may result in elimination from consideration for award.
Offers shall be received on or before the deadline of Friday May 15, 2026, by 1:00 p.m. Eastern Standard Time, via email or Hand Carry.
HAND CARRIED:
Sammie Rhodes, Contract Specialist Kimberly Stroman, Procurement and Property Spec Federal Bureau of Prisons Federal Correctional Institution Administration Building 501 Gary Hill Road Edgefield, South Carolina 29824 EMAIL: s1rhodes@bop.gov kstroman@bop.gov
PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will not be considered.
Please place any questions you may have in writing and fax them to (803) 637-7161 to my attention or e-mail at s1rhodes@bop.gov. We will consider all questions received and provide responses, where appropriate.
If you have any questions, please feel free to call me at (803) 637-1339 and/or (803) 637-1342.
Sincerely, Sammie Rhodes Contract Specialist //s// Enclosure image1.png
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