Subsistence CL 2nd FY26.docx
DOCX document 55 KB Posted
- Attached to
- 15B30326Q00000004 subsistence FY26 2nd QTR
- Solicitation number
- 15B30326Q00000004
About this file
This document is a solicitation letter for a quarterly subsistence products contract issued by the Federal Bureau of Prisons (BOP) at the Federal Correctional Institution in Edgefield, South Carolina. The solicitation (Number 15B30326Q00000004) is restricted to 100% small businesses and seeks quarterly food/subsistence supplies for delivery on or around January 1, 2025, with a firm-fixed price contract type. Quotes are due Monday, November 17, 2025, by 1:00 pm EST and must be submitted via email to s1rhodes@bop.gov or hand-carried to the specified address.
Key requirements include separate PDF submissions for each bid, verification of DUNS and Unique Entity Identifier numbers, and registration in the System for Award Management (SAM). The government reserves the right to make multiple awards, evaluating offers based equally on past performance and price. Vendors are cautioned that they must honor quoted prices and cannot change pricing due to last-minute increases, with potential disqualification from future quarterly solicitations if they cannot fulfill the contract. Deliveries will be made to the Federal Correctional Institution at 501 Gary Hill Road, Edgefield, South Carolina, with the Food Service department retaining the right to adjust quantities and schedules based on institutional needs.
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| File | Type | Posted |
|---|---|---|
| Subsistence 2nd FY26.docx | DOCX document | |
| 2ND QTR SUBSISTENCE FY26 SOLICITATION.pdf |
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Text version
U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Post Office Box 723 Edgefield, South Carolina 29824
November 3, 2025
Dear Offeror:
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Edgefield, South Carolina, Contracting Office, for the acquisition of subsistence products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
**Please note: If you receive the award of any of the items listed on the request for quotation, and at the last minute you cannot provide the items due to a price increase, we will be limited on you receiving a request for quotation for next quarter’s requirements. Keep in mind, you are required to provide the items at the price you quoted on the request for quotation. **
When providing your pricing for the items listed on the Request for Quotation, keep in mind, you are required to meet all specifications stated. If you choose to provide an alternate item other than what is stated, the item will be awarded to the next lowest bidder. If you do not change package sizing or quantity, you must make a note on your bid sheet. If you fail to make a note, you must honor the price offered. It cannot be changed.
Quoters should include their Data Universal Numbering System (DUNS) and Unique Entity Identifier (UEI) number in their offers. The Contracting Officer will verify registration in the System for Award Management (SAMS) database prior to award by entering the potential awardees’ DUNS number into the SAMS database. Failure to complete this registration procedure outlined in this solicitation, may result in elimination from consideration for award.
Offers shall be received on or before the deadline of Monday November 17, by 1:00 p.m. Eastern Standard Time, via email or Hand Carry.
HAND CARRIED:
Sammie Rhodes, Contract Specialist Federal Bureau of Prisons Federal Correctional Institution Administration Building 501 Gary Hill Road Edgefield, South Carolina 29824
EMAIL:
s1rhodes@bop.gov
PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will not be considered.
Please place any questions you may have in writing and fax them to (803) 637-7161 to my attention or e-mail at s1rhodes@bop.gov. We will consider all questions received and provide responses, where appropriate.
If you have any questions, please feel free to call me at (803) 637-1339.
Sincerely, Sammie Rhodes Contract Specialist //s// Enclosure image1.png
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